MC Squared, LLC
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Office Manager
role at
MC Squared, LLC
We are looking for a highly organized, proactive, and detail-oriented
Office Manager
to oversee daily operations and administrative functions in our fast‑paced project office on our new reservoir project near Ft. Lauderdale. This is a huge, premier five‑year project with the Army Corps of Engineers, and this person will help set up and run the office operation. This role is vital to ensure that our technical teams have the support and infrastructure needed to focus on project delivery and innovation. The ideal candidate will have experience managing office operations in a professional services or engineering environment and be comfortable balancing administrative, personnel, and facility‑related responsibilities. It is a full‑time, on‑site position.
Job Responsibilities & Requirements As our Office Manager, you’ll keep the office running smoothly and support daily operations. Your responsibilities include:
Office & Operations Management
Manage daily office functions to ensure smooth business operations across engineering, project, and support teams
Maintain organized office systems, project meetings, and site coordination
Coordinate office maintenance, supplies, and equipment to meet technical staff needs
Schedule and transport vehicles for maintenance
Filing and updating all fleet digital hard copies
Team & Administrative Support
Supervise administrative staff and delegate tasks accordingly
Assist with preparation of project documents, reports, and technical submissions
Coordinate with technical departments to support scheduling of design reviews, client meetings, and team briefings
Timesheet audits when necessary
Vendor & Facility Coordination
Liaise with building management and service providers (IT, security, facilities, equipment suppliers)
Ensure office infrastructure supports engineering operations, including CAD/technical software systems and network setups
Oversee procurement of technical supplies and liaise with vendors on specialized equipment needs
Financial & Budget Oversight
Monitor office budgets, approve purchases, and coordinate with accounting for expense tracking
Support invoicing and project billing processes in collaboration with finance and project teams
Personnel & Compliance Support
Liaise with Human Resources Department to facilitate new hire onboarding
Coordinate safety and compliance training required for engineering staff
Maintain confidential timesheets and certifications
Assist with implementation of health and safety protocols, especially for site‑based or hybrid work
Process Improvement & Coordination
Support the implementation of new administrative tools, platforms, or software
Recommend and implement improvements to office processes that streamline project workflows and internal communication
Qualifications
Proven experience as an Office Manager or Administrative Lead, preferably in an engineering, construction, or technical environment
Strong organizational and multitasking skills with a high attention to detail
Excellent interpersonal and communication skills; able to work cross‑functionally with technical and non‑technical teams
Proficiency in MS Office and office/project management tools (e.g., SharePoint, Trello, or similar)
Familiarity with engineering project cycles, terminology, or document control systems is a strong advantage
Preferred Experience & Skills
3+ years of office management experience in a technical, engineering, or architectural setting
Experience supporting teams using AutoCAD, Revit, or other industry‑standard tools (a plus)
Knowledge of health and safety requirements and compliance (e.g., OSHA standards)
Basic understanding of billing and project documentation processes
Choice of Two Medical Plans – 100% Employee Coverage
HSA medical option – with Company contribution
Affordable Dental & Vision Plans – Keep that winning smile sharp
401(k) with 3% Company Contribution
Short & Long‑Term Disability (Company Paid)
Critical Illness, Hospital Indemnity, Accident Plan – Pairs nicely with an HSA
$100,000 Life Insurance (Company Paid)
Professional Development & Certifications – Always be leveling up
About Us MC Squared is a professional consulting engineering firm specializing in Geotechnical Engineering, Geo‑Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multinational engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost‑effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year‑over‑year growth for the last several years and our current in‑house projects and backlog show the trend will continue.
#J-18808-Ljbffr
Office Manager
role at
MC Squared, LLC
We are looking for a highly organized, proactive, and detail-oriented
Office Manager
to oversee daily operations and administrative functions in our fast‑paced project office on our new reservoir project near Ft. Lauderdale. This is a huge, premier five‑year project with the Army Corps of Engineers, and this person will help set up and run the office operation. This role is vital to ensure that our technical teams have the support and infrastructure needed to focus on project delivery and innovation. The ideal candidate will have experience managing office operations in a professional services or engineering environment and be comfortable balancing administrative, personnel, and facility‑related responsibilities. It is a full‑time, on‑site position.
Job Responsibilities & Requirements As our Office Manager, you’ll keep the office running smoothly and support daily operations. Your responsibilities include:
Office & Operations Management
Manage daily office functions to ensure smooth business operations across engineering, project, and support teams
Maintain organized office systems, project meetings, and site coordination
Coordinate office maintenance, supplies, and equipment to meet technical staff needs
Schedule and transport vehicles for maintenance
Filing and updating all fleet digital hard copies
Team & Administrative Support
Supervise administrative staff and delegate tasks accordingly
Assist with preparation of project documents, reports, and technical submissions
Coordinate with technical departments to support scheduling of design reviews, client meetings, and team briefings
Timesheet audits when necessary
Vendor & Facility Coordination
Liaise with building management and service providers (IT, security, facilities, equipment suppliers)
Ensure office infrastructure supports engineering operations, including CAD/technical software systems and network setups
Oversee procurement of technical supplies and liaise with vendors on specialized equipment needs
Financial & Budget Oversight
Monitor office budgets, approve purchases, and coordinate with accounting for expense tracking
Support invoicing and project billing processes in collaboration with finance and project teams
Personnel & Compliance Support
Liaise with Human Resources Department to facilitate new hire onboarding
Coordinate safety and compliance training required for engineering staff
Maintain confidential timesheets and certifications
Assist with implementation of health and safety protocols, especially for site‑based or hybrid work
Process Improvement & Coordination
Support the implementation of new administrative tools, platforms, or software
Recommend and implement improvements to office processes that streamline project workflows and internal communication
Qualifications
Proven experience as an Office Manager or Administrative Lead, preferably in an engineering, construction, or technical environment
Strong organizational and multitasking skills with a high attention to detail
Excellent interpersonal and communication skills; able to work cross‑functionally with technical and non‑technical teams
Proficiency in MS Office and office/project management tools (e.g., SharePoint, Trello, or similar)
Familiarity with engineering project cycles, terminology, or document control systems is a strong advantage
Preferred Experience & Skills
3+ years of office management experience in a technical, engineering, or architectural setting
Experience supporting teams using AutoCAD, Revit, or other industry‑standard tools (a plus)
Knowledge of health and safety requirements and compliance (e.g., OSHA standards)
Basic understanding of billing and project documentation processes
Choice of Two Medical Plans – 100% Employee Coverage
HSA medical option – with Company contribution
Affordable Dental & Vision Plans – Keep that winning smile sharp
401(k) with 3% Company Contribution
Short & Long‑Term Disability (Company Paid)
Critical Illness, Hospital Indemnity, Accident Plan – Pairs nicely with an HSA
$100,000 Life Insurance (Company Paid)
Professional Development & Certifications – Always be leveling up
About Us MC Squared is a professional consulting engineering firm specializing in Geotechnical Engineering, Geo‑Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multinational engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost‑effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year‑over‑year growth for the last several years and our current in‑house projects and backlog show the trend will continue.
#J-18808-Ljbffr