Maryland Military Department
EXECUTIVE ASSISTANT TO THE DEPUTY SECRETARY OF SUPPORT SERVICES (EXECUTIVE ASSOC
Maryland Military Department, Baltimore, Maryland, United States
Introduction
This is a Special Appointment position and serves at the pleasure of the Appointing Authority.
This recruitment is limited to current State employees only.
Grade & Location GRADE: 17 LOCATION: TBD at one of the following locations: Baltimore City – 217 E. Redwood Street, Baltimore, MD Capital South – CYDC/Fiscal, 11001 Frank Tippett Rd, Cheltenham, MD West – 1 James Day Drive, Cumberland, MD
Main Purpose of Job The Maryland Department of Juvenile Services (DJS) seeks an
Executive Assistant to the Deputy Secretary of Support Services (Executive Associate III) . The role supports the Deputy Secretary, coordinates high‑priority initiatives, oversees administrative operations, and enhances program implementation.
Key Responsibilities
Driving Operations: Coordinating daily activities, streamlining workflows, and supporting program, policy, and procedure implementation.
Managing Projects: Overseeing sensitive, high‑priority initiatives, tracking progress, and ensuring timely completion.
Supporting Decision‑Making: Conducting research, analyzing data, preparing reports, briefings, and recommendations to aid the Deputy Secretary.
Representing Leadership: Preparing communications, presentations, and talking points, and liaising with internal and external stakeholders.
Optimizing Resources: Assisting with staffing, scheduling, budget oversight, and resource coordination for efficient operations.
Cultivating Teams: Mentoring administrative staff and management associates to foster professional growth.
Advancing Goals: Supporting initiatives that strengthen juvenile justice outcomes and advance the Department’s mission.
Hybrid telework schedule is available. Some travel may be required.
Minimum Qualifications Education: High school graduation or G.E.D. equivalent recognized by the Maryland State Board of Education. Experience: Five (5) or more years of executive administrative support to senior leaders or C‑Suite executives.
Desired or Preferred Qualifications
Three (3) or more years experience with Power BI, Google Apps, or Microsoft Office Suite.
Three (3) or more years experience supporting executive operations (travel, calendars, communications, meetings, reports, projects).
Experience managing confidential information.
Excellent written and verbal communication skills.
Strong attention to detail and time‑management skills.
Ability to collaborate with multiple internal and external leaders.
Passion for empowering young people through transformative initiatives.
Limitations on Selection This recruitment is limited to current State employees only.
Selection Process Applicants must submit complete qualifications by the closing date. Applications received after this date will not be considered. Candidates must be certified for eligibility for a period of one (1) year.
Examination Process Applications are evaluated and rated based on education, training, and experience relative to the position requirements. Incomplete applications will not be accepted.
Benefits STATE OF MARYLAND BENEFITS are provided. For detailed benefit information, please refer to the Department’s official benefits guide.
Equal Opportunity Information As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Veterans, bilingual applicants, applicants with disabilities, and individuals with lived experience related to the criminal/juvenile legal system are encouraged to apply.
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Grade & Location GRADE: 17 LOCATION: TBD at one of the following locations: Baltimore City – 217 E. Redwood Street, Baltimore, MD Capital South – CYDC/Fiscal, 11001 Frank Tippett Rd, Cheltenham, MD West – 1 James Day Drive, Cumberland, MD
Main Purpose of Job The Maryland Department of Juvenile Services (DJS) seeks an
Executive Assistant to the Deputy Secretary of Support Services (Executive Associate III) . The role supports the Deputy Secretary, coordinates high‑priority initiatives, oversees administrative operations, and enhances program implementation.
Key Responsibilities
Driving Operations: Coordinating daily activities, streamlining workflows, and supporting program, policy, and procedure implementation.
Managing Projects: Overseeing sensitive, high‑priority initiatives, tracking progress, and ensuring timely completion.
Supporting Decision‑Making: Conducting research, analyzing data, preparing reports, briefings, and recommendations to aid the Deputy Secretary.
Representing Leadership: Preparing communications, presentations, and talking points, and liaising with internal and external stakeholders.
Optimizing Resources: Assisting with staffing, scheduling, budget oversight, and resource coordination for efficient operations.
Cultivating Teams: Mentoring administrative staff and management associates to foster professional growth.
Advancing Goals: Supporting initiatives that strengthen juvenile justice outcomes and advance the Department’s mission.
Hybrid telework schedule is available. Some travel may be required.
Minimum Qualifications Education: High school graduation or G.E.D. equivalent recognized by the Maryland State Board of Education. Experience: Five (5) or more years of executive administrative support to senior leaders or C‑Suite executives.
Desired or Preferred Qualifications
Three (3) or more years experience with Power BI, Google Apps, or Microsoft Office Suite.
Three (3) or more years experience supporting executive operations (travel, calendars, communications, meetings, reports, projects).
Experience managing confidential information.
Excellent written and verbal communication skills.
Strong attention to detail and time‑management skills.
Ability to collaborate with multiple internal and external leaders.
Passion for empowering young people through transformative initiatives.
Limitations on Selection This recruitment is limited to current State employees only.
Selection Process Applicants must submit complete qualifications by the closing date. Applications received after this date will not be considered. Candidates must be certified for eligibility for a period of one (1) year.
Examination Process Applications are evaluated and rated based on education, training, and experience relative to the position requirements. Incomplete applications will not be accepted.
Benefits STATE OF MARYLAND BENEFITS are provided. For detailed benefit information, please refer to the Department’s official benefits guide.
Equal Opportunity Information As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Veterans, bilingual applicants, applicants with disabilities, and individuals with lived experience related to the criminal/juvenile legal system are encouraged to apply.
#J-18808-Ljbffr