Alonso & Alonso Attorneys at Law, PLLC
Executive Personal Assistant
Alonso & Alonso Attorneys at Law, PLLC, Helotes, Texas, United States, 78023
Executive Personal Assistant to the COO
This highly trusted role is responsible for managing the day-to-day professional and personal activities of the Chief Operating Officer (COO). The Executive Personal Assistant acts as a right‑hand partner, ensuring efficiency across business, personal, and brand‑related engagements.
Essential Responsibilities and Duties
Manage the COO’s professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in‑person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on‑site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COO’s personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COO’s Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COO’s business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish ↔ English) as requested.
Provide daily task support and general assistance with both business and personal matters.
Required Qualifications
2+ years of experience in executive‑level administrative support or personal assistant roles.
Bilingual in Spanish and English.
High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech‑savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem‑solving mindset.
In‑office role based in Helotes (San Antonio), TX with off‑site support or flexible scheduling based on COO’s activities.
Fast‑paced, dynamic environment requiring adaptability and initiative.
May involve handling confidential personal and business‑related matters.
Physical Demands The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.
Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.
San Antonio, TX $40,000.00-$50,000.00
#J-18808-Ljbffr
Essential Responsibilities and Duties
Manage the COO’s professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in‑person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on‑site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COO’s personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COO’s Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COO’s business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish ↔ English) as requested.
Provide daily task support and general assistance with both business and personal matters.
Required Qualifications
2+ years of experience in executive‑level administrative support or personal assistant roles.
Bilingual in Spanish and English.
High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech‑savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem‑solving mindset.
In‑office role based in Helotes (San Antonio), TX with off‑site support or flexible scheduling based on COO’s activities.
Fast‑paced, dynamic environment requiring adaptability and initiative.
May involve handling confidential personal and business‑related matters.
Physical Demands The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.
Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.
San Antonio, TX $40,000.00-$50,000.00
#J-18808-Ljbffr