The University of Texas at Austin
Executive Associate to the Vice President of Development
The University of Texas at Austin, Austin, Texas, us, 78716
Executive Associate to the Vice President of Development
Join the University Development Office at The University of Texas at Austin as an Executive Associate supporting the Vice President of Development. This role provides executive-level administration and operational support to ensure the seamless function of a fast-paced, high-performing leadership office.
Purpose Reporting to the Vice President of Development, the Executive Associate will leverage sound judgment and anticipatory thinking to align priorities and facilitate decision‑making. The incumbent will act as a liaison to key partners, ensuring the Vice President’s time and commitments are managed efficiently, with discretion and professionalism.
Responsibilities
Prepare the Vice President for meetings, including collecting and presenting information for use in discussions with staff, senior leadership, and donors.
Manage and maintain the Vice President’s calendar and appointment schedule.
Schedule and coordinate meeting details for in‑person and virtual meetings with internal and external constituents.
Manage high‑priority projects associated with boards and counsels.
Prepare written communications on behalf of the VP, review and edit correspondence, reports, and departmental communications.
Interpret and apply organizational policies, rules, and regulations when responding to inquiries; exercise sound judgment when making referrals.
Assist in public relations and other activities assigned, including coordinating planning and logistics for donor meetings and VIP visits and providing support for Development activities.
Maintain documentation in the donor database.
Prepare meeting materials and track follow‑up tasks.
Arrange all travel for the Vice President, including flight reservations and hotel accommodations, provide itineraries, and process travel expenses.
Coordinate development staff meetings, produce agendas, and arrange speakers in partnership with the talent development team.
Coordinate cross‑training of administrative and non‑managerial staff for backup purposes and peak‑load needs.
Exercise considerable discretion and judgment to schedule priorities and effective use of the VP’s time.
Oversee daily operations of the Office of the Vice President of Development, including liaising with IT operations and managing office supplies.
Perform other related functions and duties as assigned.
Required Qualifications
Bachelor’s degree.
5‑7 years of relevant experience.
High professionalism, discretion, and judgment.
Proactive, organized, and calm under pressure.
Strong written and verbal communication skills.
Advanced computer and office software proficiency.
Effective relationship‑building across all organizational levels.
Proven project planning and organizational skills.
Ability to prioritize and delegate tasks.
Preferred Qualifications
Experience working in CRM platforms – Salesforce, Blackbaud, etc.
Benefits The University provides a competitive benefits package that includes insurance and retirement benefits, in addition to other programs and services.
Salary Range $100,000+ based on qualifications.
Working Conditions
Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard.
Some evening and weekend hours may be required during peak periods and special events.
Must be eligible to work in the United States on a full‑time basis for any employer without sponsorship.
This position is based in Austin, TX and may be eligible for occasional hybrid work.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor.
Letter of interest.
Important for Applicants Applicants who are not current university employees or contingent workers must submit a resume and additional required materials by the time of application. Once submitted, changes are not permitted.
Current university employees or contingent workers must apply through Workday using the Find UT Jobs portal, ensuring their professional profile is updated before applying.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The position qualifies for the Teacher Retirement System of Texas (TRS) if it is at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status.
Pay Transparency The University will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay. Employees with access to compensation information are restricted from disclosing that information to others without valid authorization.
Employment Eligibility Verification Accepted employees will complete the federal I‑9 form and present acceptable documents for identity and work authorization. Failure to do so will result in loss of employment.
E‑Verify The University uses E‑Verify to check work authorization of all new hires. For more information, see the E‑Verify Poster, Right to Work Poster (English), and Right to Work Poster (Spanish).
Compliance Employees may be required to report violations of law under Title IX and other campus security policies. The Clery Act requires all prospective employees to be notified of annual security and fire safety reports.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Business Development and Sales; Higher Education
Referral Note Referrals increase your chances of interviewing at The University of Texas at Austin by 2x.
#J-18808-Ljbffr
Purpose Reporting to the Vice President of Development, the Executive Associate will leverage sound judgment and anticipatory thinking to align priorities and facilitate decision‑making. The incumbent will act as a liaison to key partners, ensuring the Vice President’s time and commitments are managed efficiently, with discretion and professionalism.
Responsibilities
Prepare the Vice President for meetings, including collecting and presenting information for use in discussions with staff, senior leadership, and donors.
Manage and maintain the Vice President’s calendar and appointment schedule.
Schedule and coordinate meeting details for in‑person and virtual meetings with internal and external constituents.
Manage high‑priority projects associated with boards and counsels.
Prepare written communications on behalf of the VP, review and edit correspondence, reports, and departmental communications.
Interpret and apply organizational policies, rules, and regulations when responding to inquiries; exercise sound judgment when making referrals.
Assist in public relations and other activities assigned, including coordinating planning and logistics for donor meetings and VIP visits and providing support for Development activities.
Maintain documentation in the donor database.
Prepare meeting materials and track follow‑up tasks.
Arrange all travel for the Vice President, including flight reservations and hotel accommodations, provide itineraries, and process travel expenses.
Coordinate development staff meetings, produce agendas, and arrange speakers in partnership with the talent development team.
Coordinate cross‑training of administrative and non‑managerial staff for backup purposes and peak‑load needs.
Exercise considerable discretion and judgment to schedule priorities and effective use of the VP’s time.
Oversee daily operations of the Office of the Vice President of Development, including liaising with IT operations and managing office supplies.
Perform other related functions and duties as assigned.
Required Qualifications
Bachelor’s degree.
5‑7 years of relevant experience.
High professionalism, discretion, and judgment.
Proactive, organized, and calm under pressure.
Strong written and verbal communication skills.
Advanced computer and office software proficiency.
Effective relationship‑building across all organizational levels.
Proven project planning and organizational skills.
Ability to prioritize and delegate tasks.
Preferred Qualifications
Experience working in CRM platforms – Salesforce, Blackbaud, etc.
Benefits The University provides a competitive benefits package that includes insurance and retirement benefits, in addition to other programs and services.
Salary Range $100,000+ based on qualifications.
Working Conditions
Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard.
Some evening and weekend hours may be required during peak periods and special events.
Must be eligible to work in the United States on a full‑time basis for any employer without sponsorship.
This position is based in Austin, TX and may be eligible for occasional hybrid work.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor.
Letter of interest.
Important for Applicants Applicants who are not current university employees or contingent workers must submit a resume and additional required materials by the time of application. Once submitted, changes are not permitted.
Current university employees or contingent workers must apply through Workday using the Find UT Jobs portal, ensuring their professional profile is updated before applying.
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The position qualifies for the Teacher Retirement System of Texas (TRS) if it is at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalists under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status.
Pay Transparency The University will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay. Employees with access to compensation information are restricted from disclosing that information to others without valid authorization.
Employment Eligibility Verification Accepted employees will complete the federal I‑9 form and present acceptable documents for identity and work authorization. Failure to do so will result in loss of employment.
E‑Verify The University uses E‑Verify to check work authorization of all new hires. For more information, see the E‑Verify Poster, Right to Work Poster (English), and Right to Work Poster (Spanish).
Compliance Employees may be required to report violations of law under Title IX and other campus security policies. The Clery Act requires all prospective employees to be notified of annual security and fire safety reports.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Business Development and Sales; Higher Education
Referral Note Referrals increase your chances of interviewing at The University of Texas at Austin by 2x.
#J-18808-Ljbffr