EllieMD
Human Resources Connector | Building Dream Teams & Thriving Cultures
Location:
Bay Area Preferred, US Remote Option Status:
Full-Time, Salaried with Benefits Reports to:
Chief Executive Officer Compensation:
Competitive base + performance-based bonus, commensurate with experience Start Date:
ASAP Confidentiality Agreement:
Required
WHO YOU ARE You are a rare and powerful blend of strategic partner, intuitive supporter, systems thinker, and people whisperer. You thrive in high‑velocity environments, hold yourself with quiet confidence, and are highly attuned to the nuances of what it takes to support a woman leading at the edge of innovation and impact. You’re not learning how to be an Executive Assistant—you are one, and you’re exceptional at it.
You have a backbone, a pulse on the details, and a sixth sense for what’s needed before it’s asked. You know how to hold power without ego, and your presence is a breath of grounded calm in the chaos of scale and visibility.
THE OPPORTUNITY We are hiring a world‑class Executive Assistant to support the CEO of a rapidly scaling, $100M+ wellness company. This is a deeply trusted and intimate role for someone who can hold it all —the logistics, the relationships, the inbox, the travel, the brain dumps, the everything—and do it with precision, warmth, and speed.
Your mission? Free the CEO to be in her genius zone, protect her time and energy like the sacred currency it is, and create behind‑the‑scenes systems that allow her to expand without constraint.
KEY RESPONSIBILITIES Strategic Support & Anticipation
Serve as the CEO’s second brain—understand her rhythms, preferences, goals, and genius
Translate voice notes, brainstorms, and brain dumps into clean, coherent communication (emails, decks, proposals, internal docs)
Maintain strong pulse on CEO’s priorities, personal values, and leadership commitments
Manage all CEO inboxes (email, IG & FB DMs), ensuring timely, aligned, professional communication
Handle all confidential matters with integrity and discretion
Scheduling, Travel & Operations
Own and optimize all calendar management and meeting flow with ruthless prioritization
Create seamless, stress‑free systems for daily efficiency, life organization, and business flow
Coordinate all national and international travel (flights, hotels, drivers, meals, logistics)
Anticipate needs before, during, and after travel (yes, you think about Wi‑Fi, adapters, and room service menus)
Event, Gift, & Relationship Management
Plan and coordinate company events, retreats, and client-facing experiences with white‑glove excellence
Curate and manage company and client gifting—thoughtful, on‑brand, and timely
Maintain relationship database and touchpoints for high‑value connections, partners, and clients
System Creation & Tech Mastery
Build, optimize, and maintain operational systems in ClickUp, Google Workspace, Slack, and other CEO platforms
Leverage AI tools to increase speed, accuracy, and insight across communications and workflows
Proactively recommend tech and system improvements to support scale and ease
YOU BRING
5–10+ years minimum experience as a top‑level Executive Assistant supporting a high‑profile CEO, in a fast‑paced, mission‑driven, high‑growth environment ($50M–$100M+)
Preferred Bay Area California‑based with flexibility for virtual + in‑person engagements around the country as needed
Exceptional verbal and written communication skills—you write and speak with clarity, warmth, and polish
Master‑level calendar and scheduling abilities, with strong judgment and proactive protection of time
Sharp instincts, fast pace, and an ability to pivot and prioritize in real time
A calm, commanding presence—grace under pressure is your superpower
Deep reverence for confidentiality, boundaries, and trust in high‑level relationships
A heart for service—you love to support visionary leaders and contribute to a larger mission
Strong proficiency in Linear, Slack, Google Suite, AI tools (ChatGPT, Claude AI, etc.)
Experience managing social DMs and engaging with high‑value relationships online
A deep understanding of the intimacy, nuance, and sacredness of the Executive Assistant role
YOU’LL LOVE THIS ROLE IF…
You are lit up by being the trusted anchor behind a powerful leader
You’re turned on by speed, elegance, and clarity
You pride yourself on being two steps ahead
You think in systems and make things work better, faster, smarter
You want to be part of something big, bold, and truly transformational
TO APPLY Send a cover letter, resume, and a short video (2 minutes max) introducing yourself and why you’re made for this role to hr@elliemd.com.
We’re ready for the right woman to rise into this role with us.
Referrals increase your chances of interviewing at EllieMD by 2x.
Get notified about new Executive Assistant to Chief Executive Officer jobs in
San Francisco Bay Area .
Seniority level:
Mid‑Senior level
Employment type:
Full‑time
Job function:
Administrative
Industries:
Wellness and Fitness Services
#J-18808-Ljbffr
Bay Area Preferred, US Remote Option Status:
Full-Time, Salaried with Benefits Reports to:
Chief Executive Officer Compensation:
Competitive base + performance-based bonus, commensurate with experience Start Date:
ASAP Confidentiality Agreement:
Required
WHO YOU ARE You are a rare and powerful blend of strategic partner, intuitive supporter, systems thinker, and people whisperer. You thrive in high‑velocity environments, hold yourself with quiet confidence, and are highly attuned to the nuances of what it takes to support a woman leading at the edge of innovation and impact. You’re not learning how to be an Executive Assistant—you are one, and you’re exceptional at it.
You have a backbone, a pulse on the details, and a sixth sense for what’s needed before it’s asked. You know how to hold power without ego, and your presence is a breath of grounded calm in the chaos of scale and visibility.
THE OPPORTUNITY We are hiring a world‑class Executive Assistant to support the CEO of a rapidly scaling, $100M+ wellness company. This is a deeply trusted and intimate role for someone who can hold it all —the logistics, the relationships, the inbox, the travel, the brain dumps, the everything—and do it with precision, warmth, and speed.
Your mission? Free the CEO to be in her genius zone, protect her time and energy like the sacred currency it is, and create behind‑the‑scenes systems that allow her to expand without constraint.
KEY RESPONSIBILITIES Strategic Support & Anticipation
Serve as the CEO’s second brain—understand her rhythms, preferences, goals, and genius
Translate voice notes, brainstorms, and brain dumps into clean, coherent communication (emails, decks, proposals, internal docs)
Maintain strong pulse on CEO’s priorities, personal values, and leadership commitments
Manage all CEO inboxes (email, IG & FB DMs), ensuring timely, aligned, professional communication
Handle all confidential matters with integrity and discretion
Scheduling, Travel & Operations
Own and optimize all calendar management and meeting flow with ruthless prioritization
Create seamless, stress‑free systems for daily efficiency, life organization, and business flow
Coordinate all national and international travel (flights, hotels, drivers, meals, logistics)
Anticipate needs before, during, and after travel (yes, you think about Wi‑Fi, adapters, and room service menus)
Event, Gift, & Relationship Management
Plan and coordinate company events, retreats, and client-facing experiences with white‑glove excellence
Curate and manage company and client gifting—thoughtful, on‑brand, and timely
Maintain relationship database and touchpoints for high‑value connections, partners, and clients
System Creation & Tech Mastery
Build, optimize, and maintain operational systems in ClickUp, Google Workspace, Slack, and other CEO platforms
Leverage AI tools to increase speed, accuracy, and insight across communications and workflows
Proactively recommend tech and system improvements to support scale and ease
YOU BRING
5–10+ years minimum experience as a top‑level Executive Assistant supporting a high‑profile CEO, in a fast‑paced, mission‑driven, high‑growth environment ($50M–$100M+)
Preferred Bay Area California‑based with flexibility for virtual + in‑person engagements around the country as needed
Exceptional verbal and written communication skills—you write and speak with clarity, warmth, and polish
Master‑level calendar and scheduling abilities, with strong judgment and proactive protection of time
Sharp instincts, fast pace, and an ability to pivot and prioritize in real time
A calm, commanding presence—grace under pressure is your superpower
Deep reverence for confidentiality, boundaries, and trust in high‑level relationships
A heart for service—you love to support visionary leaders and contribute to a larger mission
Strong proficiency in Linear, Slack, Google Suite, AI tools (ChatGPT, Claude AI, etc.)
Experience managing social DMs and engaging with high‑value relationships online
A deep understanding of the intimacy, nuance, and sacredness of the Executive Assistant role
YOU’LL LOVE THIS ROLE IF…
You are lit up by being the trusted anchor behind a powerful leader
You’re turned on by speed, elegance, and clarity
You pride yourself on being two steps ahead
You think in systems and make things work better, faster, smarter
You want to be part of something big, bold, and truly transformational
TO APPLY Send a cover letter, resume, and a short video (2 minutes max) introducing yourself and why you’re made for this role to hr@elliemd.com.
We’re ready for the right woman to rise into this role with us.
Referrals increase your chances of interviewing at EllieMD by 2x.
Get notified about new Executive Assistant to Chief Executive Officer jobs in
San Francisco Bay Area .
Seniority level:
Mid‑Senior level
Employment type:
Full‑time
Job function:
Administrative
Industries:
Wellness and Fitness Services
#J-18808-Ljbffr