Holland & Knight LLP
Senior Client Accounts E-Billing Specialist (Hybrid)
Holland & Knight LLP, Tampa, Florida, us, 33646
Description
We are seeking a Senior Client Accounts E-Billing Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Senior Client Accounts E-Billing Specialist is pivotal in ensuring the timely and accurate reconciliation of electronically billed invoices across multiple client platforms. The Senior Client Accounts E-Billing Specialist is well versed in legal eBilling and collections, with a demonstrated ability to manage complex client portfolios and drive resolution of outstanding balances.
This role is responsible for overseeing the full lifecycle of eBilled invoices from invoice approval through successful payment, while maintaining proactive communication with billing attorneys and firm leadership. This includes navigating various eBilling systems, addressing deductions and appeals, and coordinating with attorneys to engage clients directly when necessary. The position reports to the Client Accounts Supervisor and requires a high level of autonomy, professionalism, and strategic problem-solving.
Key Responsibilities and Essential Job Functions
Collaborate with assigned Attorney collectors to initiate and follow up on communications regarding outstanding balances.
Partner with the Billing team to resolve non-payment issues and elevate concerns as needed.
Communicate invoice rejections or reductions to Billing Attorneys or designated contacts, ensuring timely follow up and escalation protocols.
Track and internally follow up to resolve rejected items which include but are not limited to timekeeper approvals, timekeeper rates, client matter ID, budgets, and tasks / activity codes issues.
Work closely with the Client Billing Compliance team to address invoice reductions and ensure adherence to outside counsel guidelines.
Monitor and analyze short-pay balances, recommending write-off adjustments where appropriate.
Generate detailed reports on eBilling performance, payment trends, and unresolved issues for leadership review as needed.
Participate in cross-functional initiatives aimed at improving billing workflows and operational efficiency.
Special projects and duties as assigned.
Required Skills
Advanced proficiency in navigating legal eBilling platforms (i.e. BillBlast, Aderant) and client‑specific e‑billing portals.
Strong understanding of legal billing practices, collection strategies and financial reconciliation processes.
Strong attention to detail and organizational skills.
Advanced proficiency in using MS Office suite, with advanced skills in Excel for data analysis and reporting.
Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients and internal stakeholders.
Proficient knowledge of accounting functions.
Required Qualifications & Education
Minimum 5‑7 years of legal electronic billing experience with demonstrated success in managing complex client portfolios.
Bachelor’s degree in accounting, finance or business discipline preferred; or the equivalent combination of education and relevant legal electronic billing experience will be considered in lieu of a degree.
Physical Requirements
Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage.
Benefits Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax‑advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre‑tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
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We are seeking a Senior Client Accounts E-Billing Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Senior Client Accounts E-Billing Specialist is pivotal in ensuring the timely and accurate reconciliation of electronically billed invoices across multiple client platforms. The Senior Client Accounts E-Billing Specialist is well versed in legal eBilling and collections, with a demonstrated ability to manage complex client portfolios and drive resolution of outstanding balances.
This role is responsible for overseeing the full lifecycle of eBilled invoices from invoice approval through successful payment, while maintaining proactive communication with billing attorneys and firm leadership. This includes navigating various eBilling systems, addressing deductions and appeals, and coordinating with attorneys to engage clients directly when necessary. The position reports to the Client Accounts Supervisor and requires a high level of autonomy, professionalism, and strategic problem-solving.
Key Responsibilities and Essential Job Functions
Collaborate with assigned Attorney collectors to initiate and follow up on communications regarding outstanding balances.
Partner with the Billing team to resolve non-payment issues and elevate concerns as needed.
Communicate invoice rejections or reductions to Billing Attorneys or designated contacts, ensuring timely follow up and escalation protocols.
Track and internally follow up to resolve rejected items which include but are not limited to timekeeper approvals, timekeeper rates, client matter ID, budgets, and tasks / activity codes issues.
Work closely with the Client Billing Compliance team to address invoice reductions and ensure adherence to outside counsel guidelines.
Monitor and analyze short-pay balances, recommending write-off adjustments where appropriate.
Generate detailed reports on eBilling performance, payment trends, and unresolved issues for leadership review as needed.
Participate in cross-functional initiatives aimed at improving billing workflows and operational efficiency.
Special projects and duties as assigned.
Required Skills
Advanced proficiency in navigating legal eBilling platforms (i.e. BillBlast, Aderant) and client‑specific e‑billing portals.
Strong understanding of legal billing practices, collection strategies and financial reconciliation processes.
Strong attention to detail and organizational skills.
Advanced proficiency in using MS Office suite, with advanced skills in Excel for data analysis and reporting.
Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients and internal stakeholders.
Proficient knowledge of accounting functions.
Required Qualifications & Education
Minimum 5‑7 years of legal electronic billing experience with demonstrated success in managing complex client portfolios.
Bachelor’s degree in accounting, finance or business discipline preferred; or the equivalent combination of education and relevant legal electronic billing experience will be considered in lieu of a degree.
Physical Requirements
Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage.
Benefits Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax‑advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre‑tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
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