Edmonds College
Administrative Assistant 3 - Business Division (C)
Edmonds College, Lynnwood, Washington, United States, 98037
Administrative Assistant 3 - Business Division (C)
Position Overview
The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records.
Salary:
$41,724 – $46,920 / year
Location:
Lynnwood, Washington
Responsibilities
Assist with quarterly class schedule preparation and student registration using CTCLink and CampusCE programs.
Assist with budget monitoring, payment processing, and monthly and annual reconciliation.
Provide classroom support, including coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc.
Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals.
Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners.
Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution.
Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills.
Coordinate new instructor onboarding.
Other duties as assigned.
Required Qualifications
High school graduation or GED.
Three years of progressively responsible experience in office/clerical or general administrative work, OR equivalent education/experience.
Established computer proficiency with Microsoft Office (minimum intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups).
Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations.
Accuracy and attention to detail.
Desired Qualifications
Strong organizational, proofreading, record-keeping, and documentation skills.
Ability to multitask in a busy environment.
Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally.
Successful work experience as a member of a team.
Excellent customer service skills.
Prior work experience in higher education.
Experience with the computerized applications within the Washington State System for Community & Technical Colleges.
Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.
Physical Work Environment Work is typically performed in an office setting, onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and to produce clearly written documents. Those who are multilingual are strongly encouraged to apply.
Work Schedule 40 hours per week, Monday–Friday, 8:00 am – 5:00 pm.
Compensation and Benefits The beginning salary is $41,724 – $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year with incremental increases up to 24 vacation days per year.
Conditions of Employment
You must document your citizenship or employment authorization within three days of hire.
Criminal background check. A background check, including criminal history, will be conducted before a new hire. The information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
All new positions are contingent upon funding.
Currently, Edmonds College does not sponsor H‑1 B visas.
Complete, sign, and submit Declaration Regarding Sexual Misconduct.
Application Procedures and Required Documents
Cover letter that addresses the required qualifications.
Current resume.
Names and contact information for three references.
For veterans’ preference, please scan and attach your DD214, Member‑4 Form.
About the College Established in 1967, Edmonds College is a public, four‑year, state college. It focuses on academic excellence, student success, and community engagement, reflecting the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre‑nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.
EEO/Affirmative Action Statement The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator) at kathy.smith@edmonds.edu, 425‑640‑1814.
Jean Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.
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The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records.
Salary:
$41,724 – $46,920 / year
Location:
Lynnwood, Washington
Responsibilities
Assist with quarterly class schedule preparation and student registration using CTCLink and CampusCE programs.
Assist with budget monitoring, payment processing, and monthly and annual reconciliation.
Provide classroom support, including coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc.
Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals.
Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners.
Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution.
Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills.
Coordinate new instructor onboarding.
Other duties as assigned.
Required Qualifications
High school graduation or GED.
Three years of progressively responsible experience in office/clerical or general administrative work, OR equivalent education/experience.
Established computer proficiency with Microsoft Office (minimum intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups).
Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations.
Accuracy and attention to detail.
Desired Qualifications
Strong organizational, proofreading, record-keeping, and documentation skills.
Ability to multitask in a busy environment.
Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally.
Successful work experience as a member of a team.
Excellent customer service skills.
Prior work experience in higher education.
Experience with the computerized applications within the Washington State System for Community & Technical Colleges.
Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.
Physical Work Environment Work is typically performed in an office setting, onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and to produce clearly written documents. Those who are multilingual are strongly encouraged to apply.
Work Schedule 40 hours per week, Monday–Friday, 8:00 am – 5:00 pm.
Compensation and Benefits The beginning salary is $41,724 – $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year with incremental increases up to 24 vacation days per year.
Conditions of Employment
You must document your citizenship or employment authorization within three days of hire.
Criminal background check. A background check, including criminal history, will be conducted before a new hire. The information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
All new positions are contingent upon funding.
Currently, Edmonds College does not sponsor H‑1 B visas.
Complete, sign, and submit Declaration Regarding Sexual Misconduct.
Application Procedures and Required Documents
Cover letter that addresses the required qualifications.
Current resume.
Names and contact information for three references.
For veterans’ preference, please scan and attach your DD214, Member‑4 Form.
About the College Established in 1967, Edmonds College is a public, four‑year, state college. It focuses on academic excellence, student success, and community engagement, reflecting the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre‑nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.
EEO/Affirmative Action Statement The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator) at kathy.smith@edmonds.edu, 425‑640‑1814.
Jean Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.
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