ABM Industries
Job Description
Administrative Assistant - Janitorial Department
ABM Industries
Location: 14201 Franklin Ave. Tustin, CA 92780
Work Schedule: On Site
Salary: $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefits ABM Team Member Benefits | Staff & Management
Position Overview ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast‑paced environment.
Key Responsibilities Administrative Support
Provide high-level administrative support to multiple levels of management and staff
Manage calendars, schedule meetings, and coordinate communications
Prepare correspondence, reports, and presentations
Handle confidential information with discretion and professionalism
Perform general office administration duties as needed
Financial Operations
Support operations with researching and processing corrections to accounts receivable and maintain customer account records
Handle accounts payable functions including invoice processing and vendor payments
Support payroll processing and employee record maintenance
Generate financial reports and assist with budget tracking
Ensure accuracy and compliance with company financial procedures
Procurement & Operations
Process supply orders and coordinate inventory management
Handle equipment orders and coordinate setup procedures
Support contract review processes and documentation
Assist with project coordination and tracking
Troubleshoot operational issues and provide solutions
Customer Service
Deliver excellent customer experience to internal and external clients
Respond to inquiries promptly and professionally
Resolve issues and elevate when necessary
Maintain positive relationships with stakeholders at all levels
Reporting & Analysis
Create and maintain various reports for management review
Analyze data and provide insights to support decision‑making
Maintain accurate records and documentation systems
Ensure compliance with company policies and procedures
Required Qualifications Experience & Skills
Proven administrative assistant experience in a corporate environment
Exceptional organizational skills with meticulous attention to detail
High proficiency in Microsoft Excel and Word (advanced level required)
Strong written and verbal communication skills
Excellent customer service orientation
Demonstrated ability to manage multiple priorities simultaneously
Technical Competencies
Experience with accounts receivable and accounts payable processes
Payroll processing knowledge
Report creation and data analysis capabilities
Advanced troubleshooting and problem‑solving skills
Proficiency in office management and coordination
Personal Attributes
Highly coachable with a growth mindset
Strong adaptability and flexibility in changing environments
Ability to work independently and as part of a team
Professional demeanor and strong work ethic
Commitment to maintaining confidentiality
Preferred Qualifications Experience with the following platforms is highly desirable:
E-pay
Blueforce
Corrigo
Tagpricer
COUPA
OCF (Oracle Cloud Financials)
Work Environment This is an on‑site position in Tustin, CA. The role requires the ability to work in a fast‑paced environment while maintaining accuracy and attention to detail.
What ABM Offers
Competitive salary
Comprehensive benefits package
Professional development opportunities
Collaborative team environment
Work‑life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
To Apply: Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
#J-18808-Ljbffr
Work Schedule: On Site
Salary: $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefits ABM Team Member Benefits | Staff & Management
Position Overview ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast‑paced environment.
Key Responsibilities Administrative Support
Provide high-level administrative support to multiple levels of management and staff
Manage calendars, schedule meetings, and coordinate communications
Prepare correspondence, reports, and presentations
Handle confidential information with discretion and professionalism
Perform general office administration duties as needed
Financial Operations
Support operations with researching and processing corrections to accounts receivable and maintain customer account records
Handle accounts payable functions including invoice processing and vendor payments
Support payroll processing and employee record maintenance
Generate financial reports and assist with budget tracking
Ensure accuracy and compliance with company financial procedures
Procurement & Operations
Process supply orders and coordinate inventory management
Handle equipment orders and coordinate setup procedures
Support contract review processes and documentation
Assist with project coordination and tracking
Troubleshoot operational issues and provide solutions
Customer Service
Deliver excellent customer experience to internal and external clients
Respond to inquiries promptly and professionally
Resolve issues and elevate when necessary
Maintain positive relationships with stakeholders at all levels
Reporting & Analysis
Create and maintain various reports for management review
Analyze data and provide insights to support decision‑making
Maintain accurate records and documentation systems
Ensure compliance with company policies and procedures
Required Qualifications Experience & Skills
Proven administrative assistant experience in a corporate environment
Exceptional organizational skills with meticulous attention to detail
High proficiency in Microsoft Excel and Word (advanced level required)
Strong written and verbal communication skills
Excellent customer service orientation
Demonstrated ability to manage multiple priorities simultaneously
Technical Competencies
Experience with accounts receivable and accounts payable processes
Payroll processing knowledge
Report creation and data analysis capabilities
Advanced troubleshooting and problem‑solving skills
Proficiency in office management and coordination
Personal Attributes
Highly coachable with a growth mindset
Strong adaptability and flexibility in changing environments
Ability to work independently and as part of a team
Professional demeanor and strong work ethic
Commitment to maintaining confidentiality
Preferred Qualifications Experience with the following platforms is highly desirable:
E-pay
Blueforce
Corrigo
Tagpricer
COUPA
OCF (Oracle Cloud Financials)
Work Environment This is an on‑site position in Tustin, CA. The role requires the ability to work in a fast‑paced environment while maintaining accuracy and attention to detail.
What ABM Offers
Competitive salary
Comprehensive benefits package
Professional development opportunities
Collaborative team environment
Work‑life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
To Apply: Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
#J-18808-Ljbffr