Legal Executive Assistant

Job Description Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office.

Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on litigation and executive admin level support. Experience with construction litigation is preferred.

Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential.

Duties include, but not limited to:

Assist attorneys in preparing, proofreading and revising legal documents

Scheduling of Court appearances and depositions

Trial and deposition preparation experience

Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA

Time entry and client billing

Maintenance of files and records

Submission of new business intake and conflicts checks

Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed

Maintaining attorneys’ calendars and contact lists

Backup coverage for other Legal Administrative Assistants when necessary

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