City of Danville, VA
Salary: $36,353.50 - $43,624.20 Annually | Location: VA 24541, VA | Job Type: Full Time Non Exempt Salary | Job Number: 1002447 | Department: Utilities | Division: Utilities Support Services | Opening Date: 10 / 21 / 2025 | Closing Date: Continuous
Description Provides skilled administrative support to management, departments, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys weekly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys inventory; processes purchase requisitions and credit card charges.
When assigned to Public Works
Manages accounts payables by receiving, coding, and verifying invoices; oversees recordkeeping of invoices; generates purchase & check requisitions; reviews and processes invoices for payment; ensures contract compliance and accurate payments.
Manages telephone, long‑distance, and cell‑phone billing and maintains related files.
Assists with inventory control and purchase records to ensure material report accuracy.
Oversees Smart Data Master Card charges by posting GL accounts and work orders, generating monthly transaction reports, and forwarding to Purchasing.
Processes weekly payroll by verifying and coding payroll entries, keying, and balancing.
Handles fuel inventory, inventory item invoices, seasonal reports, de‑icing salt orders, and Litter Prevention Coordinator tasks.
When assigned to Transportation
Provides telephone support, responds to passenger inquiries, and arranges client transport.
Generates daily reports, reconciles collections, tracks driver mileage, and manages RouteMatch system data.
Prepares monthly ridership reports and assists funding agencies with requisition and grant information.
When assigned to Utilities
Processes invoices and purchase requisitions; resolves vendor payment issues; analyzes month‑end statements; liaises with finance.
Handles payroll coding, keying, and balancing; assists supervisors with leave and vehicle time issues.
Posts vehicle and credit‑card charges; verifies receipts; supports front‑office duties.
When assigned to Social Services
Oversees accounts payable, processes checks, and coordinates with supervisors and employment services.
Manages accounts receivable, records cash receipts, and posts transactions to the system.
Provides clerical support and front‑desk assistance.
When assigned to Community Development – Housing & Development
Manages accounts payable, creates purchase requisitions, and ensures budget compliance.
Maintains records for rehabilitation loans, capital projects, and grants.
Oversees Smart Data Master Card charges and manages HUD/urban development loan portfolios.
When assigned to Finance
Processes travel accounts, accounts payable, and reconciles payments.
Assists with month‑end closing, journal entries, and utility/tax filings.
Performs administrative accounting tasks and supports audit and record‑retention processes.
When assigned to Police
Performs clerical duties, prepares budgets, and processes invoices.
Manages payroll, inmate accounts, and reporting to Compensation Board.
Supports inmate records, assists with payroll preparation, and trains staff on the Jail Management System.
Additional Duties
Assists with annual budget preparation for vehicles and equipment.
Provides backup support for Account Clerk positions.
Responds to emergency weather situations.
Education and Experience
Associate’s Degree from a college, technical, business, or vocational school and 1 to 5 years of experience.
Equivalent combinations of education and experience may be considered.
Certifications / Licenses
Valid driver’s license with acceptable driving record.
Public Works – NIMS Certification.
Job Knowledge Intermediate knowledge needed to perform most work in normal situations; comprehension of standard situations and significant aspects of the subject.
Reading Advanced: Ability to read literature, books, reviews, scientific/technical journals, abstract, financial reports, and/or legal documents.
Writing Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, grammar, and use of all parts of speech.
Math Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios, proportions, and measurement.
Communication Skills Requires providing basic information to others outside direct reporting relationships on procedures or general policies; may require considering different points of view to reach understanding and cooperation.
Independence and Decision-Making Normally follows established SOPs or policies; selects appropriate procedure or policy and performs job with periodic review.
Technical Skills Requires comprehensive, practical knowledge of a technical field with analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Fiscal Responsibilities Researches documents, compiles data for computer entry, manages budget and fiscal expenditures for small units, and recommends budget allocations.
Supervisory Responsibilities No responsibility for direction or supervision of others.
Physical Demands Work is sedentary in nature, requiring occasional light physical exertion; requires adequate vision, hearing, and speaking to use a computer and telephone.
Non-Physical Demands
Use and maintain City equipment, tools, and resources.
Attend regularly and maintain predictable attendance.
Work under time pressure and manage multiple tasks.
Collaborate closely with others as part of a team.
May work irregular hours, overtime, or emergency situations.
Machines, Tools, Equipment, Software and Hardware Standard office equipment, telephone, computer, Microsoft Office, and related software.
Work Environment Office environment, no health, safety, or environmental factors; may need appropriate protective equipment.
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Description Provides skilled administrative support to management, departments, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys weekly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys inventory; processes purchase requisitions and credit card charges.
When assigned to Public Works
Manages accounts payables by receiving, coding, and verifying invoices; oversees recordkeeping of invoices; generates purchase & check requisitions; reviews and processes invoices for payment; ensures contract compliance and accurate payments.
Manages telephone, long‑distance, and cell‑phone billing and maintains related files.
Assists with inventory control and purchase records to ensure material report accuracy.
Oversees Smart Data Master Card charges by posting GL accounts and work orders, generating monthly transaction reports, and forwarding to Purchasing.
Processes weekly payroll by verifying and coding payroll entries, keying, and balancing.
Handles fuel inventory, inventory item invoices, seasonal reports, de‑icing salt orders, and Litter Prevention Coordinator tasks.
When assigned to Transportation
Provides telephone support, responds to passenger inquiries, and arranges client transport.
Generates daily reports, reconciles collections, tracks driver mileage, and manages RouteMatch system data.
Prepares monthly ridership reports and assists funding agencies with requisition and grant information.
When assigned to Utilities
Processes invoices and purchase requisitions; resolves vendor payment issues; analyzes month‑end statements; liaises with finance.
Handles payroll coding, keying, and balancing; assists supervisors with leave and vehicle time issues.
Posts vehicle and credit‑card charges; verifies receipts; supports front‑office duties.
When assigned to Social Services
Oversees accounts payable, processes checks, and coordinates with supervisors and employment services.
Manages accounts receivable, records cash receipts, and posts transactions to the system.
Provides clerical support and front‑desk assistance.
When assigned to Community Development – Housing & Development
Manages accounts payable, creates purchase requisitions, and ensures budget compliance.
Maintains records for rehabilitation loans, capital projects, and grants.
Oversees Smart Data Master Card charges and manages HUD/urban development loan portfolios.
When assigned to Finance
Processes travel accounts, accounts payable, and reconciles payments.
Assists with month‑end closing, journal entries, and utility/tax filings.
Performs administrative accounting tasks and supports audit and record‑retention processes.
When assigned to Police
Performs clerical duties, prepares budgets, and processes invoices.
Manages payroll, inmate accounts, and reporting to Compensation Board.
Supports inmate records, assists with payroll preparation, and trains staff on the Jail Management System.
Additional Duties
Assists with annual budget preparation for vehicles and equipment.
Provides backup support for Account Clerk positions.
Responds to emergency weather situations.
Education and Experience
Associate’s Degree from a college, technical, business, or vocational school and 1 to 5 years of experience.
Equivalent combinations of education and experience may be considered.
Certifications / Licenses
Valid driver’s license with acceptable driving record.
Public Works – NIMS Certification.
Job Knowledge Intermediate knowledge needed to perform most work in normal situations; comprehension of standard situations and significant aspects of the subject.
Reading Advanced: Ability to read literature, books, reviews, scientific/technical journals, abstract, financial reports, and/or legal documents.
Writing Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, grammar, and use of all parts of speech.
Math Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios, proportions, and measurement.
Communication Skills Requires providing basic information to others outside direct reporting relationships on procedures or general policies; may require considering different points of view to reach understanding and cooperation.
Independence and Decision-Making Normally follows established SOPs or policies; selects appropriate procedure or policy and performs job with periodic review.
Technical Skills Requires comprehensive, practical knowledge of a technical field with analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Fiscal Responsibilities Researches documents, compiles data for computer entry, manages budget and fiscal expenditures for small units, and recommends budget allocations.
Supervisory Responsibilities No responsibility for direction or supervision of others.
Physical Demands Work is sedentary in nature, requiring occasional light physical exertion; requires adequate vision, hearing, and speaking to use a computer and telephone.
Non-Physical Demands
Use and maintain City equipment, tools, and resources.
Attend regularly and maintain predictable attendance.
Work under time pressure and manage multiple tasks.
Collaborate closely with others as part of a team.
May work irregular hours, overtime, or emergency situations.
Machines, Tools, Equipment, Software and Hardware Standard office equipment, telephone, computer, Microsoft Office, and related software.
Work Environment Office environment, no health, safety, or environmental factors; may need appropriate protective equipment.
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