Jefferson Apartment Group
Jefferson Apartment Group is a full-service real estate firm specializing in multifamily and mixed-use real estate investments through our acquisition development construction and property management services. We are seeking an Administrative Assistant to join our team in McLean VA.
The Administrative Assistant will provide corporate administrative support for the company's Property Management team Senior Management and Partners.
ESSENTIAL FUNCTIONS :
Provide general administrative and clerical support including but not limited to mailing / shipping scanning faxing copying answering and routing phone calls accordingly.
Maintain electronic and hard copy filing system compliant with the company's records retention policy.
Coordinate activities for the team's supported including scheduling travel and making reservations maintaining appointment calendars by planning and scheduling meetings and conference calls.
Manage communication of schedules; report preparation as needed; arrangement of meeting facilities
Perform accounting duties including preparation and submission of invoice and expense reports coordination with accounting partner for check distribution and process monthly draws for projects.
Provide Property Management site support; provide policy creation maintenance and implementation support; provide training.
Property Bill Backs
Prepare the PCR with the cost to date monthly
Prepare the Job Positions Report on a weekly basis
Prepare the JAG Weekly Reports
New Hire Set Up
Exercise discretion and independent judgment in managing the administrative aspects of the teams supported.
Additional job duties / projects as assigned.
EDUCATION AND EXPERIENCE :
Minimum High school diploma associates degree in business or related field but Bachelors degree is preferred and / or equivalent work experience.
Minimum three years previous work experience in related field but multifamily construction experience preferred.
Must have high level of proficiency in Microsoft Office ( i.e. Word PowerPoint Excel and Outlook).
ESSENTIAL SKILLS AND ABILITIES :
Should possess a high level of professionalism organization and ability to maintain confidentiality.
Should have excellent communication skills both written and verbal.
Should be a self-starter and able to work with little supervision.
Should be able to type at least 65 wpm.
Must be able to successfully administer and coordinate a myriad of activities.
PHYSICAL DEMANDS : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job employee is required to walk frequently; sit frequently; use hands to handle or feel objects tools or controls frequently; reach with hands and arms; talk and hear and communicate with speech clarity continually; climb balance and stoop kneel and bend occasionally. Employee must lift and / or move 15 pounds occasionally.
Setting typical of a business office. This is an in-office position.
We offer a competitive salary and excellent individual and team performance-based bonus addition a comprehensive benefits package is offered to all full-time employees with medical dental and vision coverage PTO and rental discounts. Join a growing company with tremendous career growth opportunities. EEO MFDV.
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The Administrative Assistant will provide corporate administrative support for the company's Property Management team Senior Management and Partners.
ESSENTIAL FUNCTIONS :
Provide general administrative and clerical support including but not limited to mailing / shipping scanning faxing copying answering and routing phone calls accordingly.
Maintain electronic and hard copy filing system compliant with the company's records retention policy.
Coordinate activities for the team's supported including scheduling travel and making reservations maintaining appointment calendars by planning and scheduling meetings and conference calls.
Manage communication of schedules; report preparation as needed; arrangement of meeting facilities
Perform accounting duties including preparation and submission of invoice and expense reports coordination with accounting partner for check distribution and process monthly draws for projects.
Provide Property Management site support; provide policy creation maintenance and implementation support; provide training.
Property Bill Backs
Prepare the PCR with the cost to date monthly
Prepare the Job Positions Report on a weekly basis
Prepare the JAG Weekly Reports
New Hire Set Up
Exercise discretion and independent judgment in managing the administrative aspects of the teams supported.
Additional job duties / projects as assigned.
EDUCATION AND EXPERIENCE :
Minimum High school diploma associates degree in business or related field but Bachelors degree is preferred and / or equivalent work experience.
Minimum three years previous work experience in related field but multifamily construction experience preferred.
Must have high level of proficiency in Microsoft Office ( i.e. Word PowerPoint Excel and Outlook).
ESSENTIAL SKILLS AND ABILITIES :
Should possess a high level of professionalism organization and ability to maintain confidentiality.
Should have excellent communication skills both written and verbal.
Should be a self-starter and able to work with little supervision.
Should be able to type at least 65 wpm.
Must be able to successfully administer and coordinate a myriad of activities.
PHYSICAL DEMANDS : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job employee is required to walk frequently; sit frequently; use hands to handle or feel objects tools or controls frequently; reach with hands and arms; talk and hear and communicate with speech clarity continually; climb balance and stoop kneel and bend occasionally. Employee must lift and / or move 15 pounds occasionally.
Setting typical of a business office. This is an in-office position.
We offer a competitive salary and excellent individual and team performance-based bonus addition a comprehensive benefits package is offered to all full-time employees with medical dental and vision coverage PTO and rental discounts. Join a growing company with tremendous career growth opportunities. EEO MFDV.
#J-18808-Ljbffr