Hearst
Executive Assistant
Are you highly organized, detail-driven, and passionate about supporting top editorial talent in the fashion media world? Harper's Bazaar is seeking an ambitious and proactive Executive Assistant to support the Editor-in-Chief and keep the heartbeat of the office running smoothly. If you thrive in a fast-paced environment and love fashion, this is your opportunity to play a key role behind the scenes at one of the industry's most iconic brands.
Hearst Magazines' portfolio of more than 30 iconic brands in the U.S.including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanicsinspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the worldand together, we are shaping what's next.
Key Responsibilities
Manage complex calendars, schedule appointments, and coordinate meetings
Book and manage domestic and international travel arrangements
Process expense reports in alignment with Hearst policies and timelines
Prepare materials and conduct research in advance of key meetings and interviews
Organize and coordinate internal staff meetings and corporate presentations
Support planning and execution of special events, including sending invitations and managing RSVPs
Welcome and manage office visitors with professionalism
Order office supplies, mail out issues, and ensure overall office efficiency
Be responsive to emails and calls, with occasional after-hours needs
Handle other administrative tasks and special projects as assigned
Qualifications
2-3+ years of experience supporting a senior-level media executive in a fast-paced environment
Exceptional organizational skills and obsessive attention to detail
Highly proactive, self-directed, and resourceful with strong problem-solving skills
Excellent communication skills and discretion when working with confidential information
Strong collaboration skills with the ability to interact effectively across levels and teams
Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
Tech-savvy with familiarity in scheduling, organizational, and social media platforms
Demonstrated ability to manage multiple priorities and deadlines
Hybrid : This position is based in New York City and requires working in-office 4 days per week
Benefits
Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
Enjoy competitive financial perks, including a 401(k) plan with a generous company match.
The base salary for this role is between $64,000 - $67,000. The actual base pay offered is dependent upon many factors, such as : transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.
Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Are you highly organized, detail-driven, and passionate about supporting top editorial talent in the fashion media world? Harper's Bazaar is seeking an ambitious and proactive Executive Assistant to support the Editor-in-Chief and keep the heartbeat of the office running smoothly. If you thrive in a fast-paced environment and love fashion, this is your opportunity to play a key role behind the scenes at one of the industry's most iconic brands.
Hearst Magazines' portfolio of more than 30 iconic brands in the U.S.including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanicsinspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the worldand together, we are shaping what's next.
Key Responsibilities
Manage complex calendars, schedule appointments, and coordinate meetings
Book and manage domestic and international travel arrangements
Process expense reports in alignment with Hearst policies and timelines
Prepare materials and conduct research in advance of key meetings and interviews
Organize and coordinate internal staff meetings and corporate presentations
Support planning and execution of special events, including sending invitations and managing RSVPs
Welcome and manage office visitors with professionalism
Order office supplies, mail out issues, and ensure overall office efficiency
Be responsive to emails and calls, with occasional after-hours needs
Handle other administrative tasks and special projects as assigned
Qualifications
2-3+ years of experience supporting a senior-level media executive in a fast-paced environment
Exceptional organizational skills and obsessive attention to detail
Highly proactive, self-directed, and resourceful with strong problem-solving skills
Excellent communication skills and discretion when working with confidential information
Strong collaboration skills with the ability to interact effectively across levels and teams
Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
Tech-savvy with familiarity in scheduling, organizational, and social media platforms
Demonstrated ability to manage multiple priorities and deadlines
Hybrid : This position is based in New York City and requires working in-office 4 days per week
Benefits
Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
Enjoy competitive financial perks, including a 401(k) plan with a generous company match.
The base salary for this role is between $64,000 - $67,000. The actual base pay offered is dependent upon many factors, such as : transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.
Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
#J-18808-Ljbffr