HAC, Inc.
The Payroll & Benefits Specialist plays a critical role in executing payroll processes and corporate benefits administration. The Specialist will handle a variety of tasks related to processing weekly and bi‑weekly payrolls and corporate benefits administration, including annual benefits enrollment and ongoing life‑event changes for the corporate medical, dental, vision, and life programs, FSA, HSA, EAP, and 401(k). The Payroll and Benefits Specialist reports to the Payroll Manager.
Responsibilities
Accurately prepare weekly multistate payroll using Paycom for 3,200 employees.
Handle special payments and off‑cycle adjustments, including garnishment.
Maintain data quality of the payroll system and collaborate with other departments across the company.
Generate payroll reports for managers to review.
Support timely funding of 401(k) contributions, FSA, and HSA contributions.
Daily administration of self‑funded non‑union health and welfare plans, monitoring third‑party administrators and associated vendors for corporate employees (~430 members).
Support development, coordination, and distribution of benefits communications, facilitating virtual benefits meetings and on‑site benefit workshops.
Support the corporate benefits annual enrollment process, post‑enrollment audits, plan integrations, and compliance activities, and manage new‑hire and rehire enrollment in accordance with plan documents.
Oversee COBRA administration with the third‑party vendor.
Other duties as assigned by the Payroll Manager or Director of HR Operations.
Qualifications
Associate’s degree in HR, accounting, business, or related field, or equivalent work experience.
Minimum of 2 years of multi‑state, multi‑employer payroll processing experience.
3 to 5+ years of benefits administration experience.
Preferably experience in retail, grocery, or union environments.
Proficiency in Paycom is beneficial.
Strong knowledge of ERISA, federal, and state regulations impacting payroll and benefits programs.
Excellent verbal and written communication skills.
Proficient in Microsoft Office, with advanced Excel skills.
Excellent organizational skills and attention to detail.
Experience with Paycom, UKG, or ADP preferred.
Strong financial and analytical skills.
Ability to maintain confidentiality of protected information.
Competencies
Financial Analysis – performs analytical research, develops Excel reports, and monitors program compliance and financial viability.
Customer Service – manages difficult or emotional customer situations in a professional manner; responds promptly; meets commitments.
Teamwork – contributes to building a positive team spirit; puts team success above own interests.
Ethics – works with integrity and ethics; upholds organizational values.
Interpersonal Skills – maintains confidentiality; listens to others; remains open to others' ideas.
Professionalism – approaches others in a tactful manner; responds well under pressure; treats others with respect; accepts responsibility; follows through on commitments.
Computer Literacy – proficient in MS Excel, MS Word, MS PowerPoint, and MS Teams.
Work Environment & Physical Demands
The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Ability to sit for long periods of time.
Lifting of items 10–15 lbs.
HAC, Inc. provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Supervisory Responsibilities: None.
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Responsibilities
Accurately prepare weekly multistate payroll using Paycom for 3,200 employees.
Handle special payments and off‑cycle adjustments, including garnishment.
Maintain data quality of the payroll system and collaborate with other departments across the company.
Generate payroll reports for managers to review.
Support timely funding of 401(k) contributions, FSA, and HSA contributions.
Daily administration of self‑funded non‑union health and welfare plans, monitoring third‑party administrators and associated vendors for corporate employees (~430 members).
Support development, coordination, and distribution of benefits communications, facilitating virtual benefits meetings and on‑site benefit workshops.
Support the corporate benefits annual enrollment process, post‑enrollment audits, plan integrations, and compliance activities, and manage new‑hire and rehire enrollment in accordance with plan documents.
Oversee COBRA administration with the third‑party vendor.
Other duties as assigned by the Payroll Manager or Director of HR Operations.
Qualifications
Associate’s degree in HR, accounting, business, or related field, or equivalent work experience.
Minimum of 2 years of multi‑state, multi‑employer payroll processing experience.
3 to 5+ years of benefits administration experience.
Preferably experience in retail, grocery, or union environments.
Proficiency in Paycom is beneficial.
Strong knowledge of ERISA, federal, and state regulations impacting payroll and benefits programs.
Excellent verbal and written communication skills.
Proficient in Microsoft Office, with advanced Excel skills.
Excellent organizational skills and attention to detail.
Experience with Paycom, UKG, or ADP preferred.
Strong financial and analytical skills.
Ability to maintain confidentiality of protected information.
Competencies
Financial Analysis – performs analytical research, develops Excel reports, and monitors program compliance and financial viability.
Customer Service – manages difficult or emotional customer situations in a professional manner; responds promptly; meets commitments.
Teamwork – contributes to building a positive team spirit; puts team success above own interests.
Ethics – works with integrity and ethics; upholds organizational values.
Interpersonal Skills – maintains confidentiality; listens to others; remains open to others' ideas.
Professionalism – approaches others in a tactful manner; responds well under pressure; treats others with respect; accepts responsibility; follows through on commitments.
Computer Literacy – proficient in MS Excel, MS Word, MS PowerPoint, and MS Teams.
Work Environment & Physical Demands
The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Ability to sit for long periods of time.
Lifting of items 10–15 lbs.
HAC, Inc. provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Supervisory Responsibilities: None.
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