Brigham and Women's Hospital
Financial Coordinator Research
Brigham and Women's Hospital, Boston, Massachusetts, us, 02298
Overview
Site: The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts, to advance our mission. As a not‑for‑profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high‑performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary Working under the direction of the Division Administrative Director, the Financial Coordinator works closely with Principal Investigators, grant administrators, and others to support the laboratory in purchasing. The role involves supply management through ordering lab supplies, providing direction on purchasing processes, collaborating with internal and external personnel, and troubleshooting roadblocks. The coordinator also tracks and monitors professional funds and divisional spending, working closely with the Mass General Brigham Materials Management group and internal and external vendors.
Responsibilities
Coordinate the procurement process for the division’s labs: enter orders into Workday daily from REDCAP entries, prepare and process departmental expenses, invoices, reimbursement requests, purchase orders, and checks.
Train staff in Workday expense submissions and address discrepancies or issues with orders in collaboration with researchers.
Serve as liaison with MGB Supply Management and vendors, handling complicated purchasing issues such as service contracts and purchases over $10,000.
Identify charges for individuals for multiple division start‑up funds using Workday reports and monitor professional funds and other miscellaneous sundry amounts for physicians and the division.
Prepare reports by running queries, gathering data from systems, and compiling the information into useful forms; correct and update systems with appropriate data per department policies and procedures.
Identify and escalatively report significant data quality concerns to management and respond to customer inquiries promptly and courteously.
Qualifications
Education:
High School Diploma or Equivalent required; Associate’s Degree in Financial Management preferred.
Experience:
1‑2 years of experience in healthcare finance, billing, auditing, or business administration in a research setting preferred. No experience in lieu of a degree.
Knowledge, Skills & Abilities:
Good analytical and mathematical skills.
Strong understanding of medical benefits packages.
Excellent communication skills.
Basic computer skills and competency in MS Office Suite.
Understanding of general accounting principles.
Strong attention to detail and organization.
Additional Job Details
Remote Type:
Hybrid
Work Location:
60 Fenwood Road, Boston, MA
Scheduled Weekly Hours:
40
Employee Type:
Regular
Work Shift:
Day (United States of America)
Pay Range:
$19.42 - $27.74 per hour
Grade:
3
EEO Statement The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)‑282‑7642.
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Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts, to advance our mission. As a not‑for‑profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high‑performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary Working under the direction of the Division Administrative Director, the Financial Coordinator works closely with Principal Investigators, grant administrators, and others to support the laboratory in purchasing. The role involves supply management through ordering lab supplies, providing direction on purchasing processes, collaborating with internal and external personnel, and troubleshooting roadblocks. The coordinator also tracks and monitors professional funds and divisional spending, working closely with the Mass General Brigham Materials Management group and internal and external vendors.
Responsibilities
Coordinate the procurement process for the division’s labs: enter orders into Workday daily from REDCAP entries, prepare and process departmental expenses, invoices, reimbursement requests, purchase orders, and checks.
Train staff in Workday expense submissions and address discrepancies or issues with orders in collaboration with researchers.
Serve as liaison with MGB Supply Management and vendors, handling complicated purchasing issues such as service contracts and purchases over $10,000.
Identify charges for individuals for multiple division start‑up funds using Workday reports and monitor professional funds and other miscellaneous sundry amounts for physicians and the division.
Prepare reports by running queries, gathering data from systems, and compiling the information into useful forms; correct and update systems with appropriate data per department policies and procedures.
Identify and escalatively report significant data quality concerns to management and respond to customer inquiries promptly and courteously.
Qualifications
Education:
High School Diploma or Equivalent required; Associate’s Degree in Financial Management preferred.
Experience:
1‑2 years of experience in healthcare finance, billing, auditing, or business administration in a research setting preferred. No experience in lieu of a degree.
Knowledge, Skills & Abilities:
Good analytical and mathematical skills.
Strong understanding of medical benefits packages.
Excellent communication skills.
Basic computer skills and competency in MS Office Suite.
Understanding of general accounting principles.
Strong attention to detail and organization.
Additional Job Details
Remote Type:
Hybrid
Work Location:
60 Fenwood Road, Boston, MA
Scheduled Weekly Hours:
40
Employee Type:
Regular
Work Shift:
Day (United States of America)
Pay Range:
$19.42 - $27.74 per hour
Grade:
3
EEO Statement The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)‑282‑7642.
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