Center for Digital Governmtent
Contract Administration Manager (Procurement Strategy Manager)
Center for Digital Governmtent, Annapolis, Maryland, United States, 21403
Position Description
This is highly responsible managerial work concerned with contracting operations to include managing and reviewing contracts through their life‑cycle, negotiating contract terms and conditions, analyzing potential risks involved with certain contract agreements, and standardizing contractual norms across the County in relation to its procurement functions.
NATURE AND VARIETY OF WORK Work involves serving as the subject‑matter expert for procurement strategy management functions, policy development, and process improvement. The position operates as a change‑agent within the procurement organization and assists in leading technology and process improvement efforts for Anne Arundel County procurement activities. Work includes serving as the technical official regarding procurement strategy management functions and is performed under the administrative direction of the Purchasing Agent and the Central Services Officer and is reviewed through conferences and reports.
Examples Of Duties And Knowledge, Skills And Abilities
Provides leadership, oversight, technical expertise, and management within the organization.
Instructs the development, coordination, and revision of County contract terminology and contract terms, comparing proposed changes to existing regulations, and determining how best to ensure new/proposed language encompasses desired changes and best practices.
Updates, trains, and maintains the contract administration policy across the organization.
Identifies contractual risks and implements appropriate provisions to mitigate them.
Reviews terms and conditions to identify potential risks in areas such as financial terms, acceptance criteria, delivery requirements, and intellectual property, while recommending corresponding risk mitigation strategies.
Supports negotiations of claims, manages contractual changes, and resolves disputes or conflict resolution with suppliers.
Works collaboratively with using agencies to ensure proper supplier management across the contract life‑cycle.
Prepares, develops, and maintains a contract kick‑off meeting, maintains contract deliverables through the life‑cycle, closes out contracts, and provides meaningful reporting details countywide on contractual requirements.
Performs related duties as required.
Knowledge, Skills, And Abilities
Thorough knowledge of planning and evaluating programs and operations, overseeing the organization’s technical and managerial activities related to the contracting function, and ensuring that agency regulation and guidance implement statutory requirements and sound policies across the entire spectrum of procurement.
Thorough knowledge of the principles and practices of modern procurement systems and strong computer experience in a Windows environment, and Microsoft Office (Excel, Word, etc.).
Thorough knowledge of the various types and grades of commodities.
Thorough knowledge of sources of supply, contractors, bidders, and of market and price trends.
Thorough knowledge of standard types, forms, and legal requirements of contracts.
Thorough knowledge of the principles and practices of public finance administration.
Skill in planning and developing procurement strategies and using data to analyze root causes to resolve problems.
Skill in using diverse sources of information to make decisions on behalf of management.
Ability to analyze and evaluate highly complex bids using Microsoft Excel, Access, or other software products.
Ability to manage a diverse central purchasing and service operations, and lead a collaborative team.
Ability to interact effectively with administrative officials, contractors, employees, and the public with strong interpersonal skills and the ability to negotiate successful outcomes.
Ability to function with minimal supervision and handle multiple tasks simultaneously.
Ability to communicate effectively, both orally and in writing.
Minimum Qualifications
Graduation from an accredited four‑year college or university with major course work in public or business administration or a related field; six (6) or more years of experience in governmental purchasing to include five (5) or more years of progressively responsible management of other procurement professionals; and a valid non‑commercial Class C motor vehicle operator’s license.
Supplemental Qualifications
Ten (10) or more years of experience managing the entire contract life‑cycle, including drafting, negotiating, and administering agreements to ensure compliance with legal and regulatory requirements, protect the organization’s financial interests, and maintain strong supplier relationships.
An ideal candidate will possess a Certified Professional Contract Manager (CPCM), or similar certification, or will become certified within two (2) years of employment with the County.
Benefits
Medical/Health Insurance Plans
Open Access Aetna Select HMO‑EPO
Aetna Open Choice PPO
Dental Insurance
CIGNA Dental PPO (Buy‑Up)
CIGNA Dental PPO (CORE)
CIGNA Dental HMO (DHMO)
Vision Insurance
EyeMed
Employee Life Insurance
Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
Ability to purchase supplemental & dependent life insurance.
Disability Income Insurance
Pension Plan
Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
Deferred Compensation Section 457 Plan
Direct Deposit
Credit Union
Holidays
Twelve days provided per year, thirteen in general election year
Annual Leave
Less than 3 years – 13 days
3 to less than 15 years – 20 days
15 years or more – 26 days
Disability Leave
Accrual at a rate of 15 days a year
Personal Leave Day, 5 per calendar year
Leave Sharing
Employee Assistance Program
Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
Flexible Spending Accounts
Dependent Care Reimbursement
Health Care Reimbursement
Voluntary Benefits
Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
Universal Life Insurance with Long Term Care Rider
United Legal Benefits
#J-18808-Ljbffr
This is highly responsible managerial work concerned with contracting operations to include managing and reviewing contracts through their life‑cycle, negotiating contract terms and conditions, analyzing potential risks involved with certain contract agreements, and standardizing contractual norms across the County in relation to its procurement functions.
NATURE AND VARIETY OF WORK Work involves serving as the subject‑matter expert for procurement strategy management functions, policy development, and process improvement. The position operates as a change‑agent within the procurement organization and assists in leading technology and process improvement efforts for Anne Arundel County procurement activities. Work includes serving as the technical official regarding procurement strategy management functions and is performed under the administrative direction of the Purchasing Agent and the Central Services Officer and is reviewed through conferences and reports.
Examples Of Duties And Knowledge, Skills And Abilities
Provides leadership, oversight, technical expertise, and management within the organization.
Instructs the development, coordination, and revision of County contract terminology and contract terms, comparing proposed changes to existing regulations, and determining how best to ensure new/proposed language encompasses desired changes and best practices.
Updates, trains, and maintains the contract administration policy across the organization.
Identifies contractual risks and implements appropriate provisions to mitigate them.
Reviews terms and conditions to identify potential risks in areas such as financial terms, acceptance criteria, delivery requirements, and intellectual property, while recommending corresponding risk mitigation strategies.
Supports negotiations of claims, manages contractual changes, and resolves disputes or conflict resolution with suppliers.
Works collaboratively with using agencies to ensure proper supplier management across the contract life‑cycle.
Prepares, develops, and maintains a contract kick‑off meeting, maintains contract deliverables through the life‑cycle, closes out contracts, and provides meaningful reporting details countywide on contractual requirements.
Performs related duties as required.
Knowledge, Skills, And Abilities
Thorough knowledge of planning and evaluating programs and operations, overseeing the organization’s technical and managerial activities related to the contracting function, and ensuring that agency regulation and guidance implement statutory requirements and sound policies across the entire spectrum of procurement.
Thorough knowledge of the principles and practices of modern procurement systems and strong computer experience in a Windows environment, and Microsoft Office (Excel, Word, etc.).
Thorough knowledge of the various types and grades of commodities.
Thorough knowledge of sources of supply, contractors, bidders, and of market and price trends.
Thorough knowledge of standard types, forms, and legal requirements of contracts.
Thorough knowledge of the principles and practices of public finance administration.
Skill in planning and developing procurement strategies and using data to analyze root causes to resolve problems.
Skill in using diverse sources of information to make decisions on behalf of management.
Ability to analyze and evaluate highly complex bids using Microsoft Excel, Access, or other software products.
Ability to manage a diverse central purchasing and service operations, and lead a collaborative team.
Ability to interact effectively with administrative officials, contractors, employees, and the public with strong interpersonal skills and the ability to negotiate successful outcomes.
Ability to function with minimal supervision and handle multiple tasks simultaneously.
Ability to communicate effectively, both orally and in writing.
Minimum Qualifications
Graduation from an accredited four‑year college or university with major course work in public or business administration or a related field; six (6) or more years of experience in governmental purchasing to include five (5) or more years of progressively responsible management of other procurement professionals; and a valid non‑commercial Class C motor vehicle operator’s license.
Supplemental Qualifications
Ten (10) or more years of experience managing the entire contract life‑cycle, including drafting, negotiating, and administering agreements to ensure compliance with legal and regulatory requirements, protect the organization’s financial interests, and maintain strong supplier relationships.
An ideal candidate will possess a Certified Professional Contract Manager (CPCM), or similar certification, or will become certified within two (2) years of employment with the County.
Benefits
Medical/Health Insurance Plans
Open Access Aetna Select HMO‑EPO
Aetna Open Choice PPO
Dental Insurance
CIGNA Dental PPO (Buy‑Up)
CIGNA Dental PPO (CORE)
CIGNA Dental HMO (DHMO)
Vision Insurance
EyeMed
Employee Life Insurance
Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
Ability to purchase supplemental & dependent life insurance.
Disability Income Insurance
Pension Plan
Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
Deferred Compensation Section 457 Plan
Direct Deposit
Credit Union
Holidays
Twelve days provided per year, thirteen in general election year
Annual Leave
Less than 3 years – 13 days
3 to less than 15 years – 20 days
15 years or more – 26 days
Disability Leave
Accrual at a rate of 15 days a year
Personal Leave Day, 5 per calendar year
Leave Sharing
Employee Assistance Program
Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
Flexible Spending Accounts
Dependent Care Reimbursement
Health Care Reimbursement
Voluntary Benefits
Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
Universal Life Insurance with Long Term Care Rider
United Legal Benefits
#J-18808-Ljbffr