Ulta Beauty
Executive Assistant – Ulta Beauty
Join the Ulta Beauty Marketing Leadership team as an Executive Assistant, providing a wide range of administrative support to senior marketing leaders.
Core Responsibilities
Logistical support including schedules, agendas, communications, correspondence, presentations, and business travel.
Handle extremely confidential material relevant to company operations, including phone calls, reports, presentations, and meetings.
Lead special projects and create correspondence and materials for internal and external audiences.
Collaborate with various staff and departments to support the Marketing leadership team.
Plan, coordinate, and maintain executives' daily schedules, managing meetings, teleconferences, and frequent heavy travel arrangements.
Handle inquiries and requests of varying complexity, often requiring research and follow‑up.
Proactively manage projects, deliverables, and due dates, following up with key stakeholders to meet assigned deadlines.
Maintain a professional environment by demonstrating core competencies in support of executives, visitors, and key partners.
Show flexibility and adaptability to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Marketing leadership team.
Develop and compose correspondence, reports, and presentations as requested.
Maintain confidentiality at all times.
Coordinate with other Executive Assistants and Administrative Staff to cover any gaps or provide additional assistance.
Maintain a high level of competence in the Microsoft Office program suite.
Qualifications & Experience
7+ years of executive‑level assistant experience.
Experience supporting multiple leaders simultaneously.
Most recent position preferably supporting an executive level leader of a publicly held company.
Extensive experience with calendaring, organizing meetings, and making travel arrangements.
Strong analytical, organizational, and project management skills.
Ability to handle multiple tasks simultaneously, managing multiple clients and deadlines.
Superior planning and organization skills.
Proficiency with Word, PowerPoint, Outlook, and Excel.
Excellent communication and interpersonal skills, with experience interacting with senior‑level executives and external partners.
Positive and professional demeanor.
Problem‑solving and helpful approach in dealing with others.
Ability to handle the highest level of confidential information.
Employment Details
Location: Chicago, IL
Seniority level: Mid‑Senior
Employment type: Full‑time
Job function: Administrative
Industry: Retail
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Core Responsibilities
Logistical support including schedules, agendas, communications, correspondence, presentations, and business travel.
Handle extremely confidential material relevant to company operations, including phone calls, reports, presentations, and meetings.
Lead special projects and create correspondence and materials for internal and external audiences.
Collaborate with various staff and departments to support the Marketing leadership team.
Plan, coordinate, and maintain executives' daily schedules, managing meetings, teleconferences, and frequent heavy travel arrangements.
Handle inquiries and requests of varying complexity, often requiring research and follow‑up.
Proactively manage projects, deliverables, and due dates, following up with key stakeholders to meet assigned deadlines.
Maintain a professional environment by demonstrating core competencies in support of executives, visitors, and key partners.
Show flexibility and adaptability to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Marketing leadership team.
Develop and compose correspondence, reports, and presentations as requested.
Maintain confidentiality at all times.
Coordinate with other Executive Assistants and Administrative Staff to cover any gaps or provide additional assistance.
Maintain a high level of competence in the Microsoft Office program suite.
Qualifications & Experience
7+ years of executive‑level assistant experience.
Experience supporting multiple leaders simultaneously.
Most recent position preferably supporting an executive level leader of a publicly held company.
Extensive experience with calendaring, organizing meetings, and making travel arrangements.
Strong analytical, organizational, and project management skills.
Ability to handle multiple tasks simultaneously, managing multiple clients and deadlines.
Superior planning and organization skills.
Proficiency with Word, PowerPoint, Outlook, and Excel.
Excellent communication and interpersonal skills, with experience interacting with senior‑level executives and external partners.
Positive and professional demeanor.
Problem‑solving and helpful approach in dealing with others.
Ability to handle the highest level of confidential information.
Employment Details
Location: Chicago, IL
Seniority level: Mid‑Senior
Employment type: Full‑time
Job function: Administrative
Industry: Retail
#J-18808-Ljbffr