Specialty Merchandise Coordinator

This position plays a key role in supporting the day-to-day operations of the custom merchandise program. It combines creative and organizational skills to manage product sourcing, vendor communication, client coordination, and the design of presentation decks that highlight product concepts and branding ideas. The right candidate thrives in a fast-paced environment, can juggle multiple projects with precision, and works closely with both internal teams and external partners to bring high-quality merchandise initiatives to life.

Source products and vendors for custom merchandise projects, evaluating cost, quality, lead times, and fit for purpose. Serve as point of contact for vendor communications: request quotes, track purchase orders, follow up on production and delivery. Work directly with clients and internal stakeholders to gather requirements (quantities, specifications, budgets, timelines). Prepare presentation decks and proposals for clients and internal review, including product options, pricing comparison, timeline visuals, and vendor suggestions. Maintain organized records of vendor contacts, product catalogs, pricing sheets, status logs, and project timelines. Assist in inventory tracking and coordination (if applicable) to ensure orders are fulfilled, shipped, and received as expected. Support budget and cost tracking for merchandise programs: monitor spend versus budget, highlight variances, and recommend adjustments. Facilitate communication across teams (creative, procurement, fulfillment, client services) to ensure deadlines are met and issues are escalated appropriately. Continuously identify opportunities for process improvements in vendor workflows, documentation, and reporting.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/. 3 years of experience in merchandise operations, sourcing, procurement, or vendor management. Strong organizational and communication skills; able to manage multiple projects, deadlines, and stakeholders effectively. Proficiency in Microsoft Office (Excel, PowerPoint) and Adobe Creative Suite (Illustrator, Photoshop, InDesign), and/or Canva Demonstrated ability to create visual presentation decks and product mock-ups that support client proposals and internal reviews. Solid understanding of vendor quote, PO, and shipping workflows, as well as inventory tracking and merchandise logistics. Analytical mindset with experience comparing quotes, tracking costs, and monitoring budgets. Comfortable working in a fast-paced environment with evolving priorities and able to problem-solve proactively. Experience with custom merchandise, branded apparel, promotional products, or preferred print/fulfillment vendors.