Legal Secretary Job at Burnett Specialists in New York

Legal Secretary

We are seeking an experienced legal secretary to provide high-level administrative and litigation support to a team of trial attorneys in New York City handling complex, high-stakes commercial cases. This role is ideal for a legal professional who thrives in a fast-paced environment, manages multiple priorities with ease, and is passionate about supporting top-tier litigation teams.

Location: New York, NY 10001

Industry: High-stakes commercial litigation

Position: Legal Secretary

Salary Range: $85,000$102,000 (depending on experience)

Schedule: Full-time, MondayFriday, 37.5 hours per week

Hybrid: After a 90-day onsite probationary period, schedule will transition to 4 days in office / 1 day remote

Benefits:

• Annual reviews and discretionary bonuses.
• Comprehensive medical, dental, life, and disability insurance.
• 401(k) and profit-sharing plans.
• Paid holidays, parental leave, and other paid employee leave programs.
• Transportation or parking allowance.

Key Responsibilities

• Provide advanced administrative support to multiple attorneys, including drafting, editing, and formatting legal documents and correspondence.
• Prepare and e-file pleadings and other legal documents in state and federal courts (including ECF).
• Manage and organize client files, both electronic and hard copy, ensuring accuracy and accessibility.
• Maintain attorney calendars, schedule court appearances, hearings, and meetings, and track critical deadlines.
• Review and finalize documents for proper grammar, formatting, and court compliance.
• Assist with timekeeping, billing, and preparation of final client invoices.
• Coordinate attorney travel, including flights, accommodations, and transportation.
• Provide back-up support to other secretaries and administrative staff when needed.
• Perform additional clerical duties such as filing, maintaining office supplies, and handling expense reimbursements.

Qualifications

• Minimum of 3 years of experience as a legal secretary supporting multiple attorneys.
• At least 3 years of commercial litigation experience, preferably within a large Am Law 100 firm.
• Strong knowledge of ECF filing, docketing, calendaring, and litigation procedures.
• Proficiency in Microsoft 365 and legal document management systems.
• Demonstrated career stability, with at least three years of tenure in previous roles.
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients, and staff.
• Highly organized, detail-oriented, proactive, and able to thrive in a fast-paced, deadline-driven environment.
• Willingness to work overtime and travel as needed for trials, hearings, or arbitration.