City of Janesville, WI
Salary :
$48,370.00 Annually Location :
Janesville, WI Job Type:
Full Time Job Number:
2025.31.197.01 Department:
Police Department Division:
Police Department Opening Date:
11/03/2025 Closing Date:
11/16/2025 11:59 PM Central FLSA:
Non-Exempt Benefits Earning Potential:
$76,409.96
Objective & Relationships OBJECTIVE:
Under the supervision of the Records Section Supervisor, this civilian position performs a wide variety of clerical and typing tasks, computer related tasks and provides information to the public.
RELATIONSHIP:
Reports to: Records Section Supervisor
Essential Duties ESSENTIAL DUTIES:
1. Types reports, letters, forms, indices and similar material.
2. Files reports, records, forms and similar material, alphabetically, numerically, or according to other predetermined classification.
3. Maintains simple clerical and accounting records.
4. Assists citizens requesting police service or information.
5. Answers non-emergency business telephones, routes calls, refers citizens and provides information.
6. Accepts monies and payments and issues receipts.
7. Receives and processes mail.
8. Provides records information to police department employees, the public and news media.
9. Distributes police reports to appropriate work units or departments.
10. Prepares police reports for the court officer. 11. Obtains information over the telephone and prepares reports of minor incidents as required by Teleserve.
12. Data entry into computer system of police information, i.e., incidents, arrests, dispositions, warrants, traffic accidents, traffic citations, parking tickets and payments.
13. Retrieves data/information from computer system as needed.
14. Transcribes reports or correspondence from digital recordings.
16. Maintains CIB/NCIC computer files including validation, enters and deletes items from TIME System.
17. Duplicates, assembles and collates various reports.
18. Other duties as required or assigned.
Minimum Position Requirements/Qualifications REQUIREMENTS:
1. High school diploma.
2. Two (2) years clerical experience including word processing.
3. Ability to effectively communicate in verbal and written form.
4. Ability to properly screen and refer visitors and incoming telephone calls.
5. Ability to work independently when required.
6. Ability to maintain confidentiality of information.
7. Ability to establish and maintain effective working relationships.
8. Ability to deal with the public tactfully and courteously. 9. Ability to type a minimum of fifty-five (55) words per minute. Supplemental Information EQUIPMENT, INSTRUMENTS OR MACHINES:
Computer, printer, copy machine, facsimile, calculator and cash register, transcribers.
PHYSICAL FACTORS:
Normal conditions of office environment.
$48,370.00 Annually Location :
Janesville, WI Job Type:
Full Time Job Number:
2025.31.197.01 Department:
Police Department Division:
Police Department Opening Date:
11/03/2025 Closing Date:
11/16/2025 11:59 PM Central FLSA:
Non-Exempt Benefits Earning Potential:
$76,409.96
Objective & Relationships OBJECTIVE:
Under the supervision of the Records Section Supervisor, this civilian position performs a wide variety of clerical and typing tasks, computer related tasks and provides information to the public.
RELATIONSHIP:
Reports to: Records Section Supervisor
Essential Duties ESSENTIAL DUTIES:
1. Types reports, letters, forms, indices and similar material.
2. Files reports, records, forms and similar material, alphabetically, numerically, or according to other predetermined classification.
3. Maintains simple clerical and accounting records.
4. Assists citizens requesting police service or information.
5. Answers non-emergency business telephones, routes calls, refers citizens and provides information.
6. Accepts monies and payments and issues receipts.
7. Receives and processes mail.
8. Provides records information to police department employees, the public and news media.
9. Distributes police reports to appropriate work units or departments.
10. Prepares police reports for the court officer. 11. Obtains information over the telephone and prepares reports of minor incidents as required by Teleserve.
12. Data entry into computer system of police information, i.e., incidents, arrests, dispositions, warrants, traffic accidents, traffic citations, parking tickets and payments.
13. Retrieves data/information from computer system as needed.
14. Transcribes reports or correspondence from digital recordings.
16. Maintains CIB/NCIC computer files including validation, enters and deletes items from TIME System.
17. Duplicates, assembles and collates various reports.
18. Other duties as required or assigned.
Minimum Position Requirements/Qualifications REQUIREMENTS:
1. High school diploma.
2. Two (2) years clerical experience including word processing.
3. Ability to effectively communicate in verbal and written form.
4. Ability to properly screen and refer visitors and incoming telephone calls.
5. Ability to work independently when required.
6. Ability to maintain confidentiality of information.
7. Ability to establish and maintain effective working relationships.
8. Ability to deal with the public tactfully and courteously. 9. Ability to type a minimum of fifty-five (55) words per minute. Supplemental Information EQUIPMENT, INSTRUMENTS OR MACHINES:
Computer, printer, copy machine, facsimile, calculator and cash register, transcribers.
PHYSICAL FACTORS:
Normal conditions of office environment.