City of Columbia, MO
Leave and Accommodation Specialist
City of Columbia, MO, Columbia, Missouri, United States, 65201
Posting Details
Applicant View of Posting
Posting Number 4025P
Position Title Leave and Accommodation Specialist
Department Human Resources
Job Code 04602
FLSA Status Exempt
Union Code/Affiliation Unrepresented
Division HR ADMINISTRATION
Job Description Summary
The purpose of this job is to administer employee leave of absence programs, reasonable accommodations under the American with Disabilities Act (ADA), and the transitional duty program. This role develops, implements, and continuously improves processes and procedures in compliance with all related rules and regulations, including Family and Medical Leave Act (FMLA), ADA, Uniformed Services Rights Readjustment Act (USERRA), and relevant state, federal, and local laws.
Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description Administers and manages ADA accommodations for employees and applicants, including engaging in the interactive process to determine reasonable accommodations. Serves as the FMLA Coordinator and subject matter expert, overseeing all aspects of leave administration, including managing the contract and relationship with the third-party administrator (TPA), ensuring compliance with applicable laws and internal policies. Manages the transitional duty program. Collaborates and consults with departments to identify transitional duty needs, determine employee eligibility, and monitor ongoing placements. Coordinates and provides guidance on employee leave programs and related benefits. Conducts audits to ensure compliance with applicable laws, policies, and best practices. Develops and delivers training for supervisors and employees on topics such as ADA, FMLA, and other leave and accommodation-related policies and procedures. Communicates with a compassionate, clear and professional approach, effectively conveying employee rights, responsibilities, and limitations in alignment with applicable laws, policies, and procedures. Responds to complaints and inquiries related to disability discrimination, conducting investigations and providing appropriate responses. Creates and maintains accurate, confidential documentation and case notes. Regular attendance is a necessary and essential function. Performs other duties as assigned. Supervisory Responsibilities
Job has no responsibility for the direction or supervision of others. Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction
Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have significant impact on the organization in terms of time, money, or public/employee relations.
Fiscal Responsibility
Position has no fiscal responsibility. Education and Experience - An equivalent combination of education, training and experience will be considered
Education and Experience
Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a related field. 1 to 3 years' experience in human resources, public administration, or related field
Licenses or Certifications
Valid driver's license or reliable transportation to travel to and from City facilities. Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge of:
Employment laws, regulations, and legal protections afforded by the FMLA, ADA, and related leave laws. Health Insurance Portability and Accountability Act (HIPAA). Interactive process under the ADA, including how to assess and determine reasonable accommodations. General office practices and administrative procedures, records management and administration techniques and procedures. Common business software applications such as Microsoft Office. Skill in:
Communicating verbally and in writing to meet the needs of the audience. Applying active listening and asking questions for understanding Organizing and managing time effectively. Developing and conducting training. Compiling, organizing, interpreting, and communicating data and results concisely. Creating and maintaining detailed and accurate records. Applying tact and mediating conflict. Providing high levels of effective customer service.
Ability to:
Manage multiple complex leave and accommodation cases simultaneously while maintaining accuracy and confidentiality. Balance compassion with the consistent application of regulations, organizational policies, and procedures. Process and manage confidential information with discretion. Recognize, analyze, and solve a variety of problems. Interpret and apply complex laws and regulations and apply them effectively. Manage projects. Manage difficult and stressful situations with professional composure and maintain effective interpersonal relationships. Exercise sound judgment in making critical decisions. Work outside normal business hours to meet customer needs. Travel to city facilities on short notice. Render credible testimony. Regularly use a computer, software, phone and related office equipment. Focus on tasks. Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
Work Environment
Office or similar indoor environment - Frequently/often Exposures
Individuals who are hostile or irate - Sometimes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Hours/Days
Typical hours are
Monday-Friday, 8:00 a.m. - 5:00 p.m. , with occasional early morning, evening, and weekend hours as needed.
Starting Salary $22.91 - $24.75 per hour; commensurate with training and experience
Pay Grade 107
Number of Positions Available 1
Deadline to Apply
Open Until Filled Yes
Special Instructions to Applicants
Do you have a passion for helping others and a knack for organization? The City of Columbia's Human Resources Department is seeking a
Leave and Accomodation Specialist
who thrives on supporting employees, solving problems, and improving processes .
In this role, you will overesee the administration of leave programs and workplace accommodations, ensuring compliance with all applicable laws and policies. Your work will help foster a positive and productive workplace culture.
Key responsibilities include:
Coordindate and administer leave programs, including FMLA, ADA and other leave types. Facilitate reasonable accommodation requests under the Americans with Disabilities Act (ADA) by engaging in the interatctive process with employees, supervisors and healthcare providers. Provicd guidance on best practices and recommend process improvements related to leave and accommodation management. The ideal candidate will have 2 years of related experience, a Bachelor's degree in Human Resources, Business Administration, Public Administration or related field, and working knowledge of the ADA, FMLA, and related employment laws.
Why Join Us?
Collaborative and kind team culture Comprehensive benefits package, including insurance and paid time off Free dental insurance Free Activity & Recreation Center (ARC) membership LAGERS
defined benefit pension plan at no cost to the employee, providing long-term financial security.
Work Schedule: Typical hours are
Monday-Friday, 8:00 a.m. - 5:00 p.m. , with occasional early morning, evening, and weekend hours as needed.
Application Deadline: This position will remain open until filled.
Preferred application date is Tuesday, Ocotber 28, 2025.
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal
E-Verify work authorization program
Applicant View of Posting
Posting Number 4025P
Position Title Leave and Accommodation Specialist
Department Human Resources
Job Code 04602
FLSA Status Exempt
Union Code/Affiliation Unrepresented
Division HR ADMINISTRATION
Job Description Summary
The purpose of this job is to administer employee leave of absence programs, reasonable accommodations under the American with Disabilities Act (ADA), and the transitional duty program. This role develops, implements, and continuously improves processes and procedures in compliance with all related rules and regulations, including Family and Medical Leave Act (FMLA), ADA, Uniformed Services Rights Readjustment Act (USERRA), and relevant state, federal, and local laws.
Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description Administers and manages ADA accommodations for employees and applicants, including engaging in the interactive process to determine reasonable accommodations. Serves as the FMLA Coordinator and subject matter expert, overseeing all aspects of leave administration, including managing the contract and relationship with the third-party administrator (TPA), ensuring compliance with applicable laws and internal policies. Manages the transitional duty program. Collaborates and consults with departments to identify transitional duty needs, determine employee eligibility, and monitor ongoing placements. Coordinates and provides guidance on employee leave programs and related benefits. Conducts audits to ensure compliance with applicable laws, policies, and best practices. Develops and delivers training for supervisors and employees on topics such as ADA, FMLA, and other leave and accommodation-related policies and procedures. Communicates with a compassionate, clear and professional approach, effectively conveying employee rights, responsibilities, and limitations in alignment with applicable laws, policies, and procedures. Responds to complaints and inquiries related to disability discrimination, conducting investigations and providing appropriate responses. Creates and maintains accurate, confidential documentation and case notes. Regular attendance is a necessary and essential function. Performs other duties as assigned. Supervisory Responsibilities
Job has no responsibility for the direction or supervision of others. Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction
Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have significant impact on the organization in terms of time, money, or public/employee relations.
Fiscal Responsibility
Position has no fiscal responsibility. Education and Experience - An equivalent combination of education, training and experience will be considered
Education and Experience
Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a related field. 1 to 3 years' experience in human resources, public administration, or related field
Licenses or Certifications
Valid driver's license or reliable transportation to travel to and from City facilities. Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge of:
Employment laws, regulations, and legal protections afforded by the FMLA, ADA, and related leave laws. Health Insurance Portability and Accountability Act (HIPAA). Interactive process under the ADA, including how to assess and determine reasonable accommodations. General office practices and administrative procedures, records management and administration techniques and procedures. Common business software applications such as Microsoft Office. Skill in:
Communicating verbally and in writing to meet the needs of the audience. Applying active listening and asking questions for understanding Organizing and managing time effectively. Developing and conducting training. Compiling, organizing, interpreting, and communicating data and results concisely. Creating and maintaining detailed and accurate records. Applying tact and mediating conflict. Providing high levels of effective customer service.
Ability to:
Manage multiple complex leave and accommodation cases simultaneously while maintaining accuracy and confidentiality. Balance compassion with the consistent application of regulations, organizational policies, and procedures. Process and manage confidential information with discretion. Recognize, analyze, and solve a variety of problems. Interpret and apply complex laws and regulations and apply them effectively. Manage projects. Manage difficult and stressful situations with professional composure and maintain effective interpersonal relationships. Exercise sound judgment in making critical decisions. Work outside normal business hours to meet customer needs. Travel to city facilities on short notice. Render credible testimony. Regularly use a computer, software, phone and related office equipment. Focus on tasks. Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
Work Environment
Office or similar indoor environment - Frequently/often Exposures
Individuals who are hostile or irate - Sometimes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Hours/Days
Typical hours are
Monday-Friday, 8:00 a.m. - 5:00 p.m. , with occasional early morning, evening, and weekend hours as needed.
Starting Salary $22.91 - $24.75 per hour; commensurate with training and experience
Pay Grade 107
Number of Positions Available 1
Deadline to Apply
Open Until Filled Yes
Special Instructions to Applicants
Do you have a passion for helping others and a knack for organization? The City of Columbia's Human Resources Department is seeking a
Leave and Accomodation Specialist
who thrives on supporting employees, solving problems, and improving processes .
In this role, you will overesee the administration of leave programs and workplace accommodations, ensuring compliance with all applicable laws and policies. Your work will help foster a positive and productive workplace culture.
Key responsibilities include:
Coordindate and administer leave programs, including FMLA, ADA and other leave types. Facilitate reasonable accommodation requests under the Americans with Disabilities Act (ADA) by engaging in the interatctive process with employees, supervisors and healthcare providers. Provicd guidance on best practices and recommend process improvements related to leave and accommodation management. The ideal candidate will have 2 years of related experience, a Bachelor's degree in Human Resources, Business Administration, Public Administration or related field, and working knowledge of the ADA, FMLA, and related employment laws.
Why Join Us?
Collaborative and kind team culture Comprehensive benefits package, including insurance and paid time off Free dental insurance Free Activity & Recreation Center (ARC) membership LAGERS
defined benefit pension plan at no cost to the employee, providing long-term financial security.
Work Schedule: Typical hours are
Monday-Friday, 8:00 a.m. - 5:00 p.m. , with occasional early morning, evening, and weekend hours as needed.
Application Deadline: This position will remain open until filled.
Preferred application date is Tuesday, Ocotber 28, 2025.
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal
E-Verify work authorization program