Tuskegee University
Executive Director of Financial Aid Services
Tuskegee University, Montgomery, Alabama, United States, 36136
Executive Director of Financial Aid Services
Please see Special Instructions for more details.
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire
To create a Posting, first complete the information on this screen, then click the
Next
button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the
Posting Summary Page
by clicking on the
Next
button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Position Title: Executive Director of Financial Aid Services Status Status: Full Time Job Summary The Executive Director of Financial Aid Services reports to the Vice President of Business and Fiscal Affairs and CFO. This position is responsible for overall supervision and management of the Student Financial Aid Office to ensure compliance with federal and state regulations, as well as meet the needs of the students. The Executive Director of Financial Aid Services is also responsible for providing overall leadership in establishing the philosophy and implementation of financial aid policies, procedures and programs; completing all applications for funds, management of program funds, knowledge and interpretation of rules and regulations governing student aid programs and for the completion of state and federal reports; and representing the Student Financial Aid office to other University offices and outside agencies. Implement and improve student-centered service programs Maintain an up-to-date understanding of state, federal, and institutional regulations and assure compliance with the same Oversee the coordination and completion of reports for federal and state agencies, annual audits, and/or program reviews Oversees the receiving and disbursement of university, state, federal, and private financial aid funds Manages students’ communications to ensure that deadlines and important information are sent to students in a timely fashion Evaluates and updates all information communicated on the department web page for accuracy, ease of search topics, and user-friendly reading and understanding Oversee the coordination and awarding of state, federal, private, and internally awarded Financial Aid Hire, train, supervise, and evaluate student financial service professionals and support staff Develop and manage the annual operating budget for the department Track athletic grant in aid program by sports Host financial literacy workshops (as appropriate) concerning financial aid assistance Work in collaboration with all campus departments, especially the Bursar’s Office, Admissions, and the Office of the registrar to provide quality service to students Provide leadership to promote and maintain integrity, accuracy, and timeliness in the delivery of financial aid to student Serve on the University’s Scholarship Committee assisting in the maintenance and reporting on scholarship budgets and awards and assisting with the development of awarding requirements, renewal criteria, selection, etc. Create and/or maintain a comprehensive Financial Aid Policy and Procedures Manual Oversee the coordination of campus student employment (work-study) Maintain an up-to-date understanding of state, federal, and institutional regulations and assure compliance to the same Develop and maintain effective fiscal controls and proper record-keeping Encourage student-oriented services and positive problem resolution Ensure adequate long-range planning activities for the office Actively participate in appropriate professional organizations and attend conferences and trainings to stay abreast of new and changing state and federal regulations Develop a training program for the department and other University staff to ensure compliance with Financial Aid federal, state, and University policies and procedures. Conduct training sessions on and off campus to keep others who are involved in the financial aid process aware of new and changing state and federal regulations Advise the Vice President of Business and Fiscal Affairs CFO of trends and developments in Financial Aid Monitor adherence to the NCAA rules as they relate to the awarding of student financial aid. Offer financial aid workshops as needed Prepare required reports such as IPEDS, FISAP, etc. Maintaining spreadsheet for the athletic grant in aid program by sports Coordinate the integrated and automated packaging all financial aid awards with the university IT staff Perform other duties as assigned by immediate supervisor Qualifications (Education, Experience and Specialized Training)
Bachelor’s degree in related area Master’s degree in related field of study preferred Eight Plus (8+) years of related experience Six (6) years of supervisory experience Five years (5) of experience working with student financial aid at the collegiate level Experience with Common Origination Disbursement (COD) is required Experience with the National Student Loan Data System (NSLDS) is required Previous experience using Ellucian Colleague is a desired Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to prepare and analyzing data and figures Ability to view a computer terminal; extensive reading Skills and Attributes
Knowledge of: Computers and other related equipment Regulatory compliance principles and practices Administrative procedures and practices Skills: Skill in people leadership and supervision Effective communication (both written and oral) Positive productive, and flexible customer service Budget/resource management Microsoft Excel, Word, and PowerPoint Ability to: Develop and maintain effective and positive working relationships Apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports or results Posting Information
Posting Number Posting Number S608 Will this position require travel? Yes Will this position require night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? No Number of Vacancies Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date Open Date 02/28/2024 Close Date Open Until Filled Yes Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire
Required fields are indicated with an asterisk (*). * Do you have a Bachelor's degree in related area with Eight Plus (8+) years of related experience?
yes no
* Do you have at least six (6) years of supervisory experience?
yes no
* Do you have experience with Common Origination Disbursement (COD)?
yes no
* Do you have experience with National Student Loan Data System (NSLDS)?
yes no
Documents Needed to Apply
Required Documents Resume Transcript 1 Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3 Optional Documents Cover Letter Curriculum Vitae Other Do Not Use Transcript 2 Transcript 3
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Please see Special Instructions for more details.
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire
To create a Posting, first complete the information on this screen, then click the
Next
button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the
Posting Summary Page
by clicking on the
Next
button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Position Title: Executive Director of Financial Aid Services Status Status: Full Time Job Summary The Executive Director of Financial Aid Services reports to the Vice President of Business and Fiscal Affairs and CFO. This position is responsible for overall supervision and management of the Student Financial Aid Office to ensure compliance with federal and state regulations, as well as meet the needs of the students. The Executive Director of Financial Aid Services is also responsible for providing overall leadership in establishing the philosophy and implementation of financial aid policies, procedures and programs; completing all applications for funds, management of program funds, knowledge and interpretation of rules and regulations governing student aid programs and for the completion of state and federal reports; and representing the Student Financial Aid office to other University offices and outside agencies. Implement and improve student-centered service programs Maintain an up-to-date understanding of state, federal, and institutional regulations and assure compliance with the same Oversee the coordination and completion of reports for federal and state agencies, annual audits, and/or program reviews Oversees the receiving and disbursement of university, state, federal, and private financial aid funds Manages students’ communications to ensure that deadlines and important information are sent to students in a timely fashion Evaluates and updates all information communicated on the department web page for accuracy, ease of search topics, and user-friendly reading and understanding Oversee the coordination and awarding of state, federal, private, and internally awarded Financial Aid Hire, train, supervise, and evaluate student financial service professionals and support staff Develop and manage the annual operating budget for the department Track athletic grant in aid program by sports Host financial literacy workshops (as appropriate) concerning financial aid assistance Work in collaboration with all campus departments, especially the Bursar’s Office, Admissions, and the Office of the registrar to provide quality service to students Provide leadership to promote and maintain integrity, accuracy, and timeliness in the delivery of financial aid to student Serve on the University’s Scholarship Committee assisting in the maintenance and reporting on scholarship budgets and awards and assisting with the development of awarding requirements, renewal criteria, selection, etc. Create and/or maintain a comprehensive Financial Aid Policy and Procedures Manual Oversee the coordination of campus student employment (work-study) Maintain an up-to-date understanding of state, federal, and institutional regulations and assure compliance to the same Develop and maintain effective fiscal controls and proper record-keeping Encourage student-oriented services and positive problem resolution Ensure adequate long-range planning activities for the office Actively participate in appropriate professional organizations and attend conferences and trainings to stay abreast of new and changing state and federal regulations Develop a training program for the department and other University staff to ensure compliance with Financial Aid federal, state, and University policies and procedures. Conduct training sessions on and off campus to keep others who are involved in the financial aid process aware of new and changing state and federal regulations Advise the Vice President of Business and Fiscal Affairs CFO of trends and developments in Financial Aid Monitor adherence to the NCAA rules as they relate to the awarding of student financial aid. Offer financial aid workshops as needed Prepare required reports such as IPEDS, FISAP, etc. Maintaining spreadsheet for the athletic grant in aid program by sports Coordinate the integrated and automated packaging all financial aid awards with the university IT staff Perform other duties as assigned by immediate supervisor Qualifications (Education, Experience and Specialized Training)
Bachelor’s degree in related area Master’s degree in related field of study preferred Eight Plus (8+) years of related experience Six (6) years of supervisory experience Five years (5) of experience working with student financial aid at the collegiate level Experience with Common Origination Disbursement (COD) is required Experience with the National Student Loan Data System (NSLDS) is required Previous experience using Ellucian Colleague is a desired Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to prepare and analyzing data and figures Ability to view a computer terminal; extensive reading Skills and Attributes
Knowledge of: Computers and other related equipment Regulatory compliance principles and practices Administrative procedures and practices Skills: Skill in people leadership and supervision Effective communication (both written and oral) Positive productive, and flexible customer service Budget/resource management Microsoft Excel, Word, and PowerPoint Ability to: Develop and maintain effective and positive working relationships Apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports or results Posting Information
Posting Number Posting Number S608 Will this position require travel? Yes Will this position require night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? No Number of Vacancies Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date Open Date 02/28/2024 Close Date Open Until Filled Yes Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire
Required fields are indicated with an asterisk (*). * Do you have a Bachelor's degree in related area with Eight Plus (8+) years of related experience?
yes no
* Do you have at least six (6) years of supervisory experience?
yes no
* Do you have experience with Common Origination Disbursement (COD)?
yes no
* Do you have experience with National Student Loan Data System (NSLDS)?
yes no
Documents Needed to Apply
Required Documents Resume Transcript 1 Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3 Optional Documents Cover Letter Curriculum Vitae Other Do Not Use Transcript 2 Transcript 3
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