HUB International is hiring: Administrative Assistant in Troy

Who We Are

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs.

As a global firm, we offer employees resources in both technology and industry expertise while maintaining the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

What We Offer You

At HUB International, we want you to achieve an even work‑life balance. Our benefits package allows you to manage your health, wellness, and financial future. We foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career‑driven individuals to move upward in our organization.

Here’s Where You Come In

The Administrative Assistant provides administrative support to a group of dynamic leaders across various departments. This role is ideal for someone who thrives behind the scenes—managing the details, improving systems, and keeping operations running smoothly. If you’re someone who anticipates needs, loves creating order, and enjoys being a steady hand in a fast‑moving environment, we’d love to meet you.

Job Responsibilities

• Manage calendars, meetings, travel arrangements, and internal communications
• Coordinate logistics for team meetings, trainings, and events
• Prepare, track, and submit expense reports and other routine processes
• Maintain and update reports, data, and internal platforms
• Support key operational projects and facilitate ongoing task execution
• Assist with planning, scheduling, and follow‑ups across multiple initiatives
• Provide general administrative support, including special projects and ad hoc needs

Cultural Expectations

• Determination – unsatisfied until we are the best. We go the extra mile for clients and colleagues.
• Ownership – Responsible to each other, our clients, and our goals.
• Teamwork – Together we attain greater success.
• Sincerity – Giving and receiving direct and caring communication.

Qualifications

• 3+ years in an administrative or executive support role
• Strong organizational and time management skills
• Detail‑oriented with excellent follow‑through
• Proactive mindset – you don’t wait to be asked, you take initiative
• Ability to handle sensitive information with discretion and professionalism
• Comfortable managing multiple priorities in a fast‑paced environment
• Proficiency in Microsoft Office Suite, Outlook, Zoom, and Teams
• Experience with internal tools, data platforms, or CRMs is a plus

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications. HUBRecruiting@hubinternational.com