Solomon Page is hiring: Administrative Assistant in Orlando

We are hiring an Administrative Assistant to join a top entertainment company in Lake Buena Vista, FL. This position will run for 12 months (starting January 1, 2026) with potential to extend and will be onsite in their LBV office.

Responsibilities

• Acting as the primary contact for all incoming communication and ensuring interactions are handled in a professional manner
• Proactively managing team members (if needed) calendar, coordinating meetings, planning and executing travel arrangements
• Ensuring daily prioritization of communication, meetings, and action items
• Providing overall office administration and organizational task support, including maintaining filing system, preparing expense reports and processing workflow requirements through SAP
• Managing all work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy
• Displaying initiative, ingenuity and constant communication as a consistent means of accomplishing the work
• Monitoring the custodial services and alert management of any issues or concerns for resolution
• Maintaining an inventory of office/trailer supplies on an on‑going basis and order depleted stock to ensure adequate supplies are on hand
• Being proactive in assisting with visitors
• Assisting in coordination of lead executive walks
• Setting up conference rooms as well as tear/down before and after meetings

Required Qualifications

• Minimum two years proven administrative experience in a corporate environment or project team
• Positive team player with an enthusiastic attitude and a strong service orientation
• Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
• Demonstrated strong ability to be proactive and self‑motivated and anticipate the team’s administrative needs
• Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
• Ability to make independent decisions and demonstrate good judgment in the handling of issues, including those that involve sensitive and confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast‑paced environment
• Demonstrated exemplary organization and time management skills
• Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook, as well as the ability to learn new technologies and applications for MAC, iPhone & iPad.
• Strong interpersonal skills to effectively work with different levels of management and their assistants in coordinating meetings, schedule, tours, and presentations
• Ability to anticipate executive and non‑executive level meeting needs such as appropriate meeting room, chair/table set up, and catering
• Strong sense of accountability for assigned tasks/projects and pride in work produced
• Experience with Keynote, Workday, video teleconferencing and telepresence, Adobe Acrobat Pro, Visio ideal
• Spanish language skills ideal

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.