Administrative Assistant Job at Keystone Cooperative in Francesville

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Position Overview

The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables and validate contracts with urgency. Other standard clerical duties include answering phone calls, directing them, sorting mail, and other duties as needed.

Duties And Responsibilities

• Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.
• Actively communicate with customers to adjust billing, answer questions, etc.
• Process payments, orders, and requests accurately.
• Reconcile, process, and file necessary paperwork.
• Process electronic files via email.
• Compile and submit finalized documentation.
• Download reports.
• Perform general clerical duties including filing, photocopying, faxing, typing, and mailing.
• Balance cash drawer daily.
• Compile, sort, and distribute daily mail. Receive courier deliveries. Send out branch mail weekly.
• Responsible for purchasing general office and break room supplies.
• Assist with special projects as needed.
• Perform other duties as assigned.

Skills And Qualifications

• Strong verbal and written communication skills.
• Proficient with Microsoft Office Suite.
• Excellent organizational skills and the ability to work well within strict time frames.
• Detail-oriented with the ability to process work accurately with minimal errors.
• Ability to perform multiple tasks simultaneously.
• Strong analytical skills and accurately calculate prices.
• Ability to work without supervision and make appropriate decisions.
• Work well in a team environment.

Education And Experience

• High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Accounting/Auditing and Customer Service

Industries

Farming