Executive Assistant Job at West Des Moines Chamber of Commerce in West Des Moine

Executive Assistant at IMT Insurance (West Des Moines, IA)

About the Company

IMT Insurance, a Midwestern provider of property and casualty insurance, has served clients across six states for over 140 years. Based in West Des Moines, the company continues to offer strong commercial and personal insurance solutions with exceptional service and competitive pricing.

Position Summary

IMT Insurance is hiring an Executive Assistant to provide high‑level administrative support to the President & CEO and other senior leaders. This role coordinates schedules, prepares reports and presentations, handles confidential information, and serves as a liaison between executive leadership and internal/external stakeholders.

Responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Aid in coordinating and executing executive meetings and board meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between executives, staff, board members, clients, vendors, and regulatory agencies.
• Assist in coordinating company events, meetings, and conferences.
• Monitor and prioritize incoming emails, calls, and mail; respond on behalf of executives as appropriate.
• Support administrative needs of other leadership team members as required.
• Assist with project tracking and execution of key business initiatives.
• Perform general office management duties, including maintaining files, ordering supplies, and supporting operational workflows.

Qualifications

Preferred experience: Proven administrative support in a senior leadership environment, strong organizational and communication skills, proficiency with scheduling tools, document preparation, and conflict resolution. Proficiency in MS Office and familiarity with project management tools is a plus.

Salary

$61,000.00 - $79,000.00 annually.

Benefits

• Hybrid and remote work arrangements
• Learning and development opportunities
• Health, vision, and dental insurance
• Fitness facilities and collaborative workspace
• Paid time off and holiday schedule

Equal Employment Opportunity

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our goal is to hire great people from a wide variety of backgrounds, because it makes our team stronger.