Executive Assistant Job at Phyton Talent Advisors in New York

Our client a well known University is seeking an Executive Assistant in their New York, New York Location!

Position Overview

We are seeking a highly skilled and resourceful Executive Assistant to provide strategic, administrative, and operational support to our executive leadership team. This individual will serve as a trusted partner—managing complex schedules, coordinating high-level communications, leading executive projects, and ensuring seamless operations across multiple business functions. The ideal candidate will thrive in a fast-paced, dynamic environment and demonstrate exceptional judgment, discretion, and professionalism.

Key Responsibilities

• Executive Support:
• Provide comprehensive administrative support to the executive(s), including complex calendar management, travel coordination (domestic and international), expense reporting, and correspondence.
• Strategic Coordination:
• Partner closely with leadership to drive key priorities, track deliverables, and ensure alignment across departments and stakeholders.
• Meeting & Communication Management:
• Plan and coordinate executive meetings, board sessions, and leadership offsites. Prepare materials, agendas, presentations, and briefing documents as needed.
• Confidentiality & Professionalism:
• Handle sensitive information with absolute discretion and sound judgment, serving as a gatekeeper and liaison between executives and internal/external partners.

Operational Efficiency:

• Streamline administrative processes, identify opportunities for improvement, and proactively solve problems before they arise.
• Relationship Management:
• Build strong relationships across all levels of the organization and externally with clients, partners, and vendors on behalf of the executive team.
• Project Management:
• Lead or assist in special projects, event planning, and cross-functional initiatives that advance the company’s strategic goals.

Qualifications

• Bachelor’s degree required; advanced degree or executive office certification preferred.
• 7–10+ years of experience supporting C-level executives in a fast-paced, corporate or entrepreneurial environment.
• Exceptional written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Expert proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Slack, Zoom, Concur).
• Strong organizational, analytical, and time management abilities with meticulous attention to detail.
• Proven ability to anticipate needs, take initiative, and operate independently with minimal supervision.
• Comfortable managing competing priorities and adapting quickly to change.