Executive Assistant Job at BNI Global LLC in Charlotte

Position Summary

The Executive Assistant (EA) provides comprehensive support to our CEO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope.

Roles and Responsibilities

• Manage the CEO's complex calendar, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.
• Coordinate logistics for meetings, including room reservations, catering, and technical setup.
• Coordinate logistics for large-scale international events, including venue, travel, and on-site execution
• Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.
• Prepare travel expense reports and manage reimbursements.
• Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)
• Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion.
• Maintain and organize files, records, and documentation for easy retrieval.
• Ensure proper filing and storage of sensitive and confidential information.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Support Office Manager with receptionist duties as needed
• Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.

Demonstrated Competencies:

• Accountability & Integrity
• Self-management
• Technical proficiency
• Business Acumen
• Problem solving
• Confidentiality
• Communication
• Adaptability
• Digital Fluency

Qualifications

Required:

• Bachelor's degree preferred but not required.
• Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities across multiple lines of business.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with travel coordination and expense reporting.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Results driven, roll-up sleeves mentality
• High motor/High energy

Physical Demands and Working Conditions

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

External Posting Language

This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Learn more at BNI.com

An equal opportunity employer.