Halmar International
The Document Control Specialist II is responsible for coordinating, tracking, distributing, and managing project documentation throughout the project lifecycle. This position plays a key role in ensuring all project documents are accurate, current, and properly stored in accordance with company and contractual requirements. The ideal candidate has hands-on experience with Procore, Oracle Unifier, and document management within the Heavy Civil Construction industry.
Major Duties & Responsibilities
Coordinates with project teams, engineers, subcontractors, and clients to ensure document edits, approvals, and submissions are completed accurately and within required deadlines.
Implements and maintains standardized document control procedures to ensure consistent management and traceability of all project documentation.
Uses Procore and Oracle Unifier for uploading, tracking, and managing project documents, submittals, RFIs, and drawing logs.
Maintains and updates the document tracking and production systems for all forms of documentation (drawings, specifications, submittals, contracts, etc.).
Ensures proper version control, document numbering, and archiving of obsolete or superseded records.
Reproduces and distributes controlled copies of project drawings, specifications, and related materials to internal and external stakeholders as required.
Ensures all completed documents are reviewed and approved by authorized personnel before release or distribution.
Manages electronic filing systems and maintains the document control database for easy access and traceability.
Trains and supports project team members on document control procedures and software usage.
Identifies opportunities to improve document control processes and implements best practices.
Provides coverage for other Document Controllers as needed.
Skills & Qualifications
Experience: Minimum 3–5 years of document control experience in the heavy civil construction industry.
Software Proficiency:
Procore (required)
Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Detail-oriented with a high level of accuracy in document review and recordkeeping.
Ability to work collaboratively in a fast-paced, team-oriented environment.
Preferred Qualifications
Experience with large-scale infrastructure or heavy civil projects (e.g., transportation, utilities, water/wastewater).
Familiarity with document numbering systems and revision control standards.
Knowledge of construction contracts and submittal/RFI workflows.
Experience managing submittal workflows, RFI tracking, and drawing logs.
Knowledge of confidentiality protocols and secure document handling practices.
Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.
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Major Duties & Responsibilities
Coordinates with project teams, engineers, subcontractors, and clients to ensure document edits, approvals, and submissions are completed accurately and within required deadlines.
Implements and maintains standardized document control procedures to ensure consistent management and traceability of all project documentation.
Uses Procore and Oracle Unifier for uploading, tracking, and managing project documents, submittals, RFIs, and drawing logs.
Maintains and updates the document tracking and production systems for all forms of documentation (drawings, specifications, submittals, contracts, etc.).
Ensures proper version control, document numbering, and archiving of obsolete or superseded records.
Reproduces and distributes controlled copies of project drawings, specifications, and related materials to internal and external stakeholders as required.
Ensures all completed documents are reviewed and approved by authorized personnel before release or distribution.
Manages electronic filing systems and maintains the document control database for easy access and traceability.
Trains and supports project team members on document control procedures and software usage.
Identifies opportunities to improve document control processes and implements best practices.
Provides coverage for other Document Controllers as needed.
Skills & Qualifications
Experience: Minimum 3–5 years of document control experience in the heavy civil construction industry.
Software Proficiency:
Procore (required)
Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Detail-oriented with a high level of accuracy in document review and recordkeeping.
Ability to work collaboratively in a fast-paced, team-oriented environment.
Preferred Qualifications
Experience with large-scale infrastructure or heavy civil projects (e.g., transportation, utilities, water/wastewater).
Familiarity with document numbering systems and revision control standards.
Knowledge of construction contracts and submittal/RFI workflows.
Experience managing submittal workflows, RFI tracking, and drawing logs.
Knowledge of confidentiality protocols and secure document handling practices.
Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.
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