Glendale
1 month ago Be among the first 25 applicants
Position Overview OPEN/PROMOTIONAL EXAMINATION - ONE-YEAR PROBATIONARY PERIOD
This management classification performs responsible advanced administrative and complex managerial duties for the Fleet Services and Facility Management Divisions of the Public Works Department. The position works under the general direction of the Director of Public Works, conducting analysis, performing studies, preparing reports and recommendations, and assuming other advanced and complex administrative responsibilities.
Essential Functions
Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.
Coordinates the administrative and business management functions of the Public Works Department, including the processing and preparation of budgets for general, special revenue, utility, enterprise, capital improvement, and internal service funds; revenue, fee rates and schedules, equipment, and personnel functions.
Conducts studies of Public Works Department operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes, as directed by the Director of Public Works.
Prepares written administrative reports and conducts surveys and research pertaining to Public Works departmental activities, including environmental management, regulations, and utilities. Prepares formal reports for presentation to the City Manager, City Council, and the Transportation and Parking Commission.
Prepares the annual cost allocation charge‑outs for the Fleet Services and Facilities Management operations to be incorporated in the annual budget.
Administers citywide ADA compliance programs and responds to public requests for accommodations.
Implements organizational improvement measures from the departmental strategic plan and other guiding documents.
Provides budget management and financial oversight for the Public Works Department’s two internal service fund operations (Fleet Services and Facilities Management).
Implements and maintains an infrastructure tracking and management system for city buildings and other facilities to improve planning of maintenance and project activities.
Responds to public inquiries, including receiving and resolving complaints.
Administers the department’s public outreach, social media, website, and information programs.
Represents the Director of Public Works at meetings, appearing on his/her behalf before commissions, boards, agencies, and community meetings.
Assists in the implementation, coordination, development, and operation of programs and projects in the Public Works Department, including environmental compliance, utility operations, capital improvement programs, and federal, state, or local grant programs or projects.
Processes or supervises the processing of pertinent documents such as regulations, contracts, fees, permits, petitions, bid specifications, requests for proposals, requests for qualifications, ordinances, and resolutions.
Supervises employees in performance of related duties and manages divisions and sections related to departmental management and administration.
Drives on City business.
Assumes responsibility for ensuring duties are performed safely and efficiently.
Performs other related duties as assigned or as the situation requires.
Experience and Minimum Requirements Six years of responsible experience in Public Works Administration involving issues and operations related to budget, general fund, special revenue, utilities, enterprise funds, environmental compliance and regulations, internal services, capital improvement programs, revenue, fee rates and schedules, and personnel functions.
Experience in Fleet and Facility Maintenance Services is highly desirable.
Education / Training Bachelor’s Degree in public administration, business administration, or a related field.
License(s) / Certification(s) Valid Class C California driver’s license.
Knowledge, Skills & Abilities
Utilities management and administration.
Enterprise operations management and administration.
Internal services management and administration.
Contract management and purchasing policies and regulations.
Calculation and implementation of fair and equitable internal service fund charge‑outs.
Regulations pertaining to municipal fleet services and facilities management operations, including ADA, environmental regulations, and workplace safety regulations.
Legislative management and administration.
Environmental and regulatory compliance management.
Personnel processes, procedures, and position control.
Social media and community outreach management.
Budget management and administration.
Capital improvement program management.
Business practices and procedures.
English grammar usage, spelling, punctuation, and business vocabulary.
Principles and practices of supervision.
City and departmental policies and procedures.
Skills
Conflict/complaint resolution.
Effective oral and written communication, both on a one‑on‑one and a group basis.
Making independent judgments and decisions based on standard policy or procedure.
Use of financial system management.
Use of budget module.
Use of personnel management system and position control.
Use of word processing, spreadsheet, publications, and marketing materials software, and other computer software programs and applications.
Use of fleet management software.
Use of building management software.
Intermediate Excel, including experience with PivotTables, conditional formatting, etc. for reporting and data analysis.
Abilities
Provide exceptional customer service to all employees and vendors.
Analyze situations accurately and adopt an effective course of action.
Conduct advanced research.
Develop necessary skills through on‑the‑job training and meet the performance standards for the classification by the end of the probationary period.
Draft complex analytical and narrative reports.
Interact effectively with boards, commissions, and the public.
Supervise subordinates effectively.
Foster a teamwork environment.
Lead, coach, instruct, and motivate employees.
Plan and organize work to meet schedules and deadlines.
Research, analyze, and prepare clear, concise, and well‑structured staff reports for various audiences, including upper management, city council, and community groups and organizations.
Review and evaluate employees’ job performance.
Use computers to accomplish assignments and guide staff.
Other Characteristics
Work the necessary hours and times to accomplish project goals, objectives, and required tasks.
Assume responsibility for maintaining a safe working environment.
Initiate, recommend, and carry out personnel actions.
Promotional Eligibility Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment, and is occupying a permanent full‑time classification. Hourly City employees may be considered, provided they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full‑time service or 1040 part‑time hours (Civil Service Rule VIII 4‑E).
Exceptional Customer Service Policy The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to each other.
Selection Process All applications, resumes, and submitted reference materials will be reviewed and evaluated. Only the best‑qualified candidates based on applicable education and experience will be invited to the selection process.
WRITTEN EXAM and PERFORMANCE EXAM (25%)
– Candidates must pass the written exam and the performance exam each with a minimum score of 70%. The top 12 highest scoring candidates who achieve a minimum passing score of 70.00% on the written and performance exams will be invited to the oral examination process.
ORAL INTERVIEW (75%)
– Candidates must pass each exam component with a minimum score of 70.00% in order to be placed on the eligible list.
Any evaluation will be based on the candidate’s education and experience as related to the position. Any examination will evaluate the candidate’s education, experience, knowledge, and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights.
Background Checks and Requirements Selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. All new employees must provide documentation to establish both work authorization and identity.
Benefits The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long‑term disability insurance. These benefits apply to full‑time, salaried positions only.
Additional Questions
Do you possess a California Class "C" Driver's License? Yes / No
Do you possess a Bachelor's Degree (or higher) in public administration, business administration, or a related field? Yes / No
Do you possess six years of responsible experience in Public Works Administration involving budget, general fund, special revenue, utilities, enterprise funds, environmental compliance and regulations, internal services, capital improvement programs, revenue, fee rates and schedules, and personnel functions? Yes / No
Describe your experience in Fleet and Facility Management Services. If you do not have experience, indicate N/A.
Describe your experience with internal service fund charge‑out systems preferably for Fleet Services and Facility Management Services. If you do not have experience, indicate N/A.
How did you first learn about this position? Options: City of Glendale Website, Visited Human Resources in person, Currently a City employee, GTV6, Twitter, Indeed, LinkedIn, Glassdoor, Other.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Finance and Sales
Government Administration
#J-18808-Ljbffr
Position Overview OPEN/PROMOTIONAL EXAMINATION - ONE-YEAR PROBATIONARY PERIOD
This management classification performs responsible advanced administrative and complex managerial duties for the Fleet Services and Facility Management Divisions of the Public Works Department. The position works under the general direction of the Director of Public Works, conducting analysis, performing studies, preparing reports and recommendations, and assuming other advanced and complex administrative responsibilities.
Essential Functions
Ensures Department services are provided with exceptional customer service and the highest level of ethical standards.
Coordinates the administrative and business management functions of the Public Works Department, including the processing and preparation of budgets for general, special revenue, utility, enterprise, capital improvement, and internal service funds; revenue, fee rates and schedules, equipment, and personnel functions.
Conducts studies of Public Works Department operations, recommends changes in policies and procedures, and supervises the installation and implementation of approved changes, as directed by the Director of Public Works.
Prepares written administrative reports and conducts surveys and research pertaining to Public Works departmental activities, including environmental management, regulations, and utilities. Prepares formal reports for presentation to the City Manager, City Council, and the Transportation and Parking Commission.
Prepares the annual cost allocation charge‑outs for the Fleet Services and Facilities Management operations to be incorporated in the annual budget.
Administers citywide ADA compliance programs and responds to public requests for accommodations.
Implements organizational improvement measures from the departmental strategic plan and other guiding documents.
Provides budget management and financial oversight for the Public Works Department’s two internal service fund operations (Fleet Services and Facilities Management).
Implements and maintains an infrastructure tracking and management system for city buildings and other facilities to improve planning of maintenance and project activities.
Responds to public inquiries, including receiving and resolving complaints.
Administers the department’s public outreach, social media, website, and information programs.
Represents the Director of Public Works at meetings, appearing on his/her behalf before commissions, boards, agencies, and community meetings.
Assists in the implementation, coordination, development, and operation of programs and projects in the Public Works Department, including environmental compliance, utility operations, capital improvement programs, and federal, state, or local grant programs or projects.
Processes or supervises the processing of pertinent documents such as regulations, contracts, fees, permits, petitions, bid specifications, requests for proposals, requests for qualifications, ordinances, and resolutions.
Supervises employees in performance of related duties and manages divisions and sections related to departmental management and administration.
Drives on City business.
Assumes responsibility for ensuring duties are performed safely and efficiently.
Performs other related duties as assigned or as the situation requires.
Experience and Minimum Requirements Six years of responsible experience in Public Works Administration involving issues and operations related to budget, general fund, special revenue, utilities, enterprise funds, environmental compliance and regulations, internal services, capital improvement programs, revenue, fee rates and schedules, and personnel functions.
Experience in Fleet and Facility Maintenance Services is highly desirable.
Education / Training Bachelor’s Degree in public administration, business administration, or a related field.
License(s) / Certification(s) Valid Class C California driver’s license.
Knowledge, Skills & Abilities
Utilities management and administration.
Enterprise operations management and administration.
Internal services management and administration.
Contract management and purchasing policies and regulations.
Calculation and implementation of fair and equitable internal service fund charge‑outs.
Regulations pertaining to municipal fleet services and facilities management operations, including ADA, environmental regulations, and workplace safety regulations.
Legislative management and administration.
Environmental and regulatory compliance management.
Personnel processes, procedures, and position control.
Social media and community outreach management.
Budget management and administration.
Capital improvement program management.
Business practices and procedures.
English grammar usage, spelling, punctuation, and business vocabulary.
Principles and practices of supervision.
City and departmental policies and procedures.
Skills
Conflict/complaint resolution.
Effective oral and written communication, both on a one‑on‑one and a group basis.
Making independent judgments and decisions based on standard policy or procedure.
Use of financial system management.
Use of budget module.
Use of personnel management system and position control.
Use of word processing, spreadsheet, publications, and marketing materials software, and other computer software programs and applications.
Use of fleet management software.
Use of building management software.
Intermediate Excel, including experience with PivotTables, conditional formatting, etc. for reporting and data analysis.
Abilities
Provide exceptional customer service to all employees and vendors.
Analyze situations accurately and adopt an effective course of action.
Conduct advanced research.
Develop necessary skills through on‑the‑job training and meet the performance standards for the classification by the end of the probationary period.
Draft complex analytical and narrative reports.
Interact effectively with boards, commissions, and the public.
Supervise subordinates effectively.
Foster a teamwork environment.
Lead, coach, instruct, and motivate employees.
Plan and organize work to meet schedules and deadlines.
Research, analyze, and prepare clear, concise, and well‑structured staff reports for various audiences, including upper management, city council, and community groups and organizations.
Review and evaluate employees’ job performance.
Use computers to accomplish assignments and guide staff.
Other Characteristics
Work the necessary hours and times to accomplish project goals, objectives, and required tasks.
Assume responsibility for maintaining a safe working environment.
Initiate, recommend, and carry out personnel actions.
Promotional Eligibility Any City of Glendale employee who meets the minimum qualifications for this position, has completed probation or six months of City employment, and is occupying a permanent full‑time classification. Hourly City employees may be considered, provided they furnish proof of continuous employment immediately preceding the final filing date, which would equal a minimum of six months of full‑time service or 1040 part‑time hours (Civil Service Rule VIII 4‑E).
Exceptional Customer Service Policy The City of Glendale values quality customer service and takes pride in the exceptional service provided by every employee. As a part of the Glendale team, we are dedicated to delivering courteous, considerate, and personalized attention to our diverse community and to each other.
Selection Process All applications, resumes, and submitted reference materials will be reviewed and evaluated. Only the best‑qualified candidates based on applicable education and experience will be invited to the selection process.
WRITTEN EXAM and PERFORMANCE EXAM (25%)
– Candidates must pass the written exam and the performance exam each with a minimum score of 70%. The top 12 highest scoring candidates who achieve a minimum passing score of 70.00% on the written and performance exams will be invited to the oral examination process.
ORAL INTERVIEW (75%)
– Candidates must pass each exam component with a minimum score of 70.00% in order to be placed on the eligible list.
Any evaluation will be based on the candidate’s education and experience as related to the position. Any examination will evaluate the candidate’s education, experience, knowledge, and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights.
Background Checks and Requirements Selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. All new employees must provide documentation to establish both work authorization and identity.
Benefits The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long‑term disability insurance. These benefits apply to full‑time, salaried positions only.
Additional Questions
Do you possess a California Class "C" Driver's License? Yes / No
Do you possess a Bachelor's Degree (or higher) in public administration, business administration, or a related field? Yes / No
Do you possess six years of responsible experience in Public Works Administration involving budget, general fund, special revenue, utilities, enterprise funds, environmental compliance and regulations, internal services, capital improvement programs, revenue, fee rates and schedules, and personnel functions? Yes / No
Describe your experience in Fleet and Facility Management Services. If you do not have experience, indicate N/A.
Describe your experience with internal service fund charge‑out systems preferably for Fleet Services and Facility Management Services. If you do not have experience, indicate N/A.
How did you first learn about this position? Options: City of Glendale Website, Visited Human Resources in person, Currently a City employee, GTV6, Twitter, Indeed, LinkedIn, Glassdoor, Other.
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Finance and Sales
Government Administration
#J-18808-Ljbffr