Vaco by Highspring
Construction Accounting Generalist
Vaco by Highspring, Cincinnati, Ohio, United States, 45208
Overview
Position: Accounts Payable Specialist / Office Assistant
This role is responsible for performing a wide range of accounting and administrative tasks to ensure the smooth and efficient operation of the office. Primary responsibilities include managing full-cycle accounts payable functions, reconciling credit card transactions, and assisting with general office projects and administrative support as needed. The following outline highlights key duties but is not all-inclusive.
Accounts Payable
Oversee full-cycle accounts payable operations, including invoice processing, coding, and payment approvals.
Maintain strong vendor relationships and resolve discrepancies promptly and professionally.
Create and maintain vendor accounts, ensuring all required documentation and forms are obtained.
Process vendor payments and check runs according to established payment terms.
Prepare accurate and timely financial reports, including aging analysis and expense tracking.
Lead process improvement initiatives to enhance efficiency and accuracy within the AP function.
Assist with month-end closing activities and audit preparation.
Credit Card Reconciliation
Reconcile monthly credit card statements by reviewing and verifying all transactions.
Post credit card activity accurately, ensuring correct job and general ledger coding with appropriate documentation.
Investigate and resolve discrepancies or fraudulent charges as needed.
Follow up with cardholders to collect any missing receipts or documentation.
Office Support
Provide assistance with various office projects and administrative tasks as assigned.
Serve as primary backup for front desk reception duties.
Maintain office supply inventory and place orders when necessary.
Qualifications
Minimum of 5 years of experience in Accounts Payable or Accounting, preferably within a construction environment.
Associate's degree in Accounting, Finance, or a related field preferred.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
High attention to detail and accuracy in all work performed.
Effective problem-solving and sound judgment in decision-making.
Excellent communication skills for interacting with vendors and team members.
Ability to handle sensitive and confidential information with discretion.
Basic understanding of sales and use tax.
Experience with Deltek, ComputerEase, or similar construction accounting software.
Background in Accounts Payable environments involving job or project costing.
Proficiency in Microsoft Excel, Word, Outlook, and Adobe software.
Active Ohio Notary commission is a plus.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Building Construction
New Cincinnati-related roles and locations appear in this posting. Salary range information is provided by the employer and may be adjusted based on experience.
#J-18808-Ljbffr
This role is responsible for performing a wide range of accounting and administrative tasks to ensure the smooth and efficient operation of the office. Primary responsibilities include managing full-cycle accounts payable functions, reconciling credit card transactions, and assisting with general office projects and administrative support as needed. The following outline highlights key duties but is not all-inclusive.
Accounts Payable
Oversee full-cycle accounts payable operations, including invoice processing, coding, and payment approvals.
Maintain strong vendor relationships and resolve discrepancies promptly and professionally.
Create and maintain vendor accounts, ensuring all required documentation and forms are obtained.
Process vendor payments and check runs according to established payment terms.
Prepare accurate and timely financial reports, including aging analysis and expense tracking.
Lead process improvement initiatives to enhance efficiency and accuracy within the AP function.
Assist with month-end closing activities and audit preparation.
Credit Card Reconciliation
Reconcile monthly credit card statements by reviewing and verifying all transactions.
Post credit card activity accurately, ensuring correct job and general ledger coding with appropriate documentation.
Investigate and resolve discrepancies or fraudulent charges as needed.
Follow up with cardholders to collect any missing receipts or documentation.
Office Support
Provide assistance with various office projects and administrative tasks as assigned.
Serve as primary backup for front desk reception duties.
Maintain office supply inventory and place orders when necessary.
Qualifications
Minimum of 5 years of experience in Accounts Payable or Accounting, preferably within a construction environment.
Associate's degree in Accounting, Finance, or a related field preferred.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
High attention to detail and accuracy in all work performed.
Effective problem-solving and sound judgment in decision-making.
Excellent communication skills for interacting with vendors and team members.
Ability to handle sensitive and confidential information with discretion.
Basic understanding of sales and use tax.
Experience with Deltek, ComputerEase, or similar construction accounting software.
Background in Accounts Payable environments involving job or project costing.
Proficiency in Microsoft Excel, Word, Outlook, and Adobe software.
Active Ohio Notary commission is a plus.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Building Construction
New Cincinnati-related roles and locations appear in this posting. Salary range information is provided by the employer and may be adjusted based on experience.
#J-18808-Ljbffr