King County Metro
Overview
King County Metro Transit is hiring an Administrative Specialist III to support the Construction Management Team within the Capital Division. This high-impact role is ideal for a detail-oriented professional who thrives in a construction or public works environment and is ready to play a key part in delivering critical infrastructure projects. You’ll manage calendars, coordinate meetings, track documents, process invoices, and support internal and external communications. You’ll work independently and collaboratively to streamline workflows, meet tight deadlines, and ensure compliance with administrative procedures, while keeping multiple priorities in motion. We’re looking for someone who is tech-savvy, organized, communicates clearly, takes initiative, and enjoys being part of a high-performing team. This is an opportunity to grow with us and support the future of public transportation in King County. Responsibilities
Provide comprehensive support including correspondence, purchasing, travel requests, document routing, and approvals. Coordinate office logistics for construction sites, manage supplies, equipment, vehicle maintenance, and vendor services. Manage procurement tasks using Oracle and purchases using County P-cards, reconcile invoices, and track vendor payments in line with County policies. Maintain project records and SharePoint sites, support internal communications, and assist with internal communications and events. Facilitate meetings, prepare agendas and minutes, and manage scheduling and logistics. Develop time-saving guides and streamlined systems to support staff understanding of County and Division policies. Serve as administrative liaison between the unit and Division, participate in Division-wide initiatives, and collaborate on events and process improvements. Provide backup coverage for other administrative staff and contribute to a cohesive, high-performing team. Perform other related construction administrative duties as assigned. Minimum Qualifications
Two years of college-level coursework and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience. Ability to quickly learn and apply King County’s correspondence standards, legislative guidelines, and travel policies, or demonstrate transferable experience with similar administrative protocols. Exceptional attention to detail in proofreading and editing documents for grammar, formatting, and clarity. Ability to manage multiple priorities, work independently or collaboratively, and adapt to changing workflows. Skilled in organizing complex tasks, coordinating with managers and supervisors, and maintaining effective working relationships. Proficient in Microsoft Office 365 applications, including Word, Excel (formulas, charts, and data operations), SharePoint, and Teams, as well as Adobe Acrobat Pro. Experience with, or ability to quickly learn, records management systems. Proficiency in SharePoint with the ability to serve as a site administrator. Capable of training external consultants in office processes and responding with urgency to time-sensitive requests. Familiarity with basic accounting and math functions. Comfortable working with individuals from diverse backgrounds, including internal staff, consultants, and the public. Highly Desirable Qualifications
Proficiency as a developer and/or administrator of a SharePoint site for employee use. Knowledge and experience in Construction Management administrative practices. Necessary Special Requirements
Valid Washington State Driver's License or alternate ability to get to meetings and work sites not served by transit at varying times of the day. Supplemental Information
To Apply: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Angela Alcaraz, Sr. Talent Advisor at aalcaraz@kingcounty.gov. Required Application Materials: Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving. Attach a cover letter that highlights how your experience, knowledge, and skills align with the position's responsibilities and your interest in this position. Thoroughly respond to all required Supplemental Questions within the application. Selection Process: Applications and required documents will be reviewed for clarity, thoroughness, competitiveness, and writing skills. The most competitive candidates may be asked to participate in one or more panel interviews. Final scores may be weighted to consider overall application materials, relevant experience, and interview scores. Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews. Work Schedule: Our regular business hours are 40 hours per week, Monday through Friday. This position is non-exempt under the Fair Labor Standards Act and is eligible for overtime pay. Flexible hours may be considered. Work Location: The Construction Management Team works in a hybrid model, with days in the office as well as telecommuting. The primary onsite location is 12501 East Marginal Way S, Suite 110, Tukwila WA 98168. Employees must reside in Washington state and be within a reasonable distance to respond to workplace reporting requirements. County-provided laptops and a home workspace with internet access are required to perform work and remain available during scheduled hours. Union Membership: This position is represented by TEA. Class Code: 421417 Administrative Specialist III. Benefits: King County offers a comprehensive benefits package including medical, dental, vision, retirement, paid holidays and leave, flexible spending accounts, wellness programs, and more. Details are available on the Benefits page. Note: Benefits for Term Limited Temporary or Short Term Temporary positions vary by terms of the position. EEO and inclusion: King County is an Equal Employment Opportunity (EEO) Employer. We value diversity and strive to create an inclusive workplace. See the job posting for more details.
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King County Metro Transit is hiring an Administrative Specialist III to support the Construction Management Team within the Capital Division. This high-impact role is ideal for a detail-oriented professional who thrives in a construction or public works environment and is ready to play a key part in delivering critical infrastructure projects. You’ll manage calendars, coordinate meetings, track documents, process invoices, and support internal and external communications. You’ll work independently and collaboratively to streamline workflows, meet tight deadlines, and ensure compliance with administrative procedures, while keeping multiple priorities in motion. We’re looking for someone who is tech-savvy, organized, communicates clearly, takes initiative, and enjoys being part of a high-performing team. This is an opportunity to grow with us and support the future of public transportation in King County. Responsibilities
Provide comprehensive support including correspondence, purchasing, travel requests, document routing, and approvals. Coordinate office logistics for construction sites, manage supplies, equipment, vehicle maintenance, and vendor services. Manage procurement tasks using Oracle and purchases using County P-cards, reconcile invoices, and track vendor payments in line with County policies. Maintain project records and SharePoint sites, support internal communications, and assist with internal communications and events. Facilitate meetings, prepare agendas and minutes, and manage scheduling and logistics. Develop time-saving guides and streamlined systems to support staff understanding of County and Division policies. Serve as administrative liaison between the unit and Division, participate in Division-wide initiatives, and collaborate on events and process improvements. Provide backup coverage for other administrative staff and contribute to a cohesive, high-performing team. Perform other related construction administrative duties as assigned. Minimum Qualifications
Two years of college-level coursework and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience. Ability to quickly learn and apply King County’s correspondence standards, legislative guidelines, and travel policies, or demonstrate transferable experience with similar administrative protocols. Exceptional attention to detail in proofreading and editing documents for grammar, formatting, and clarity. Ability to manage multiple priorities, work independently or collaboratively, and adapt to changing workflows. Skilled in organizing complex tasks, coordinating with managers and supervisors, and maintaining effective working relationships. Proficient in Microsoft Office 365 applications, including Word, Excel (formulas, charts, and data operations), SharePoint, and Teams, as well as Adobe Acrobat Pro. Experience with, or ability to quickly learn, records management systems. Proficiency in SharePoint with the ability to serve as a site administrator. Capable of training external consultants in office processes and responding with urgency to time-sensitive requests. Familiarity with basic accounting and math functions. Comfortable working with individuals from diverse backgrounds, including internal staff, consultants, and the public. Highly Desirable Qualifications
Proficiency as a developer and/or administrator of a SharePoint site for employee use. Knowledge and experience in Construction Management administrative practices. Necessary Special Requirements
Valid Washington State Driver's License or alternate ability to get to meetings and work sites not served by transit at varying times of the day. Supplemental Information
To Apply: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Angela Alcaraz, Sr. Talent Advisor at aalcaraz@kingcounty.gov. Required Application Materials: Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving. Attach a cover letter that highlights how your experience, knowledge, and skills align with the position's responsibilities and your interest in this position. Thoroughly respond to all required Supplemental Questions within the application. Selection Process: Applications and required documents will be reviewed for clarity, thoroughness, competitiveness, and writing skills. The most competitive candidates may be asked to participate in one or more panel interviews. Final scores may be weighted to consider overall application materials, relevant experience, and interview scores. Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews. Work Schedule: Our regular business hours are 40 hours per week, Monday through Friday. This position is non-exempt under the Fair Labor Standards Act and is eligible for overtime pay. Flexible hours may be considered. Work Location: The Construction Management Team works in a hybrid model, with days in the office as well as telecommuting. The primary onsite location is 12501 East Marginal Way S, Suite 110, Tukwila WA 98168. Employees must reside in Washington state and be within a reasonable distance to respond to workplace reporting requirements. County-provided laptops and a home workspace with internet access are required to perform work and remain available during scheduled hours. Union Membership: This position is represented by TEA. Class Code: 421417 Administrative Specialist III. Benefits: King County offers a comprehensive benefits package including medical, dental, vision, retirement, paid holidays and leave, flexible spending accounts, wellness programs, and more. Details are available on the Benefits page. Note: Benefits for Term Limited Temporary or Short Term Temporary positions vary by terms of the position. EEO and inclusion: King County is an Equal Employment Opportunity (EEO) Employer. We value diversity and strive to create an inclusive workplace. See the job posting for more details.
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