Medical University of South Carolina
UNIV - Research Finance Budget Specialist - Hollings Cancer Center
Medical University of South Carolina, Charleston, South Carolina, United States, 29408
Overview
Job Description Summary
The Hollings Cancer Center (HCC) Budget Specialist is a critical position to the Clinical Trials Office (CTO).
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC001332 HCC CTO Administration
Pay Rate Type
Hourly
Pay Grade
University-05
Pay Range
39,764.00 - 56,670.00 - 73,576.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Summary:
This position works closely with the CTO clinical operation and regulatory units and other University offices such as the Office of Research Sponsored Programs (ORSP). This person is responsible for pre-award research grant activities (both federal and non-federal) for trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, development and negotiation of study budget, and overall study award maintenance as new study amendments occur.
Responsibilities
Budget Development (35%)
Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with approved third party entity to receive the prospective reimbursement analysis (PRA) information. Utilize PRA information to develop the study calendar and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Review complex research protocols to extract information that translates to budget items. Review information from the HCC Resource Allocation and Feasibility Team (RAFT) and work with study coordinators to identify financial feasibility issues. Develop working relationship with HCC PIs for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiate budget contracts with sponsors when costs are not fully covered and determine financial viability. Develop complex budgets ensuring all personnel costs, patient care services, indirect costs (IDCs), start-up costs, and CTO services are budgeted per the approved fee schedule. Ensure study contracts, budgets, and study calendars align with PRA for billing compliance. Track budget review and negotiation milestones and keep stakeholders informed. Ensure proper filing and organization of budget documents per CTO policies.
Study Calendar Development (35%)
Maintain working knowledge of how calendars affect billing compliance and how study procedures translate from protocol and PRA into the calendar. Use coverage analysis documents to build electronic study calendars. Translate initial study documents into (SPARCRequest) calendar structure, add correct CPT coded services, and record payer determinations and protocol notes in the calendar. Ensure appropriate service requests are submitted and notify designated service providers of calendar builds for initial study reviews.
Contract Management (20%)
Collaborate with ORSP to adhere to University policies and procedures for research contract review. May work with MUSC legal for service agreements. Use Cayuse to create and submit new studies and contract amendments. Develop internal budgets per MUSC policy and ensure alignment with PRA and negotiated sponsor budgets. Track contract review status and ensure timely submission and processing to promote study activation. Report contract milestones in the CTMS and keep stakeholders informed. File and organize contract documents per CTO policies.
Continuing Education, Reporting and Additional Duties (10%)
Participate in CTO pending projects and meetings. Attend DFG meetings as needed to provide updates to DFG investigators. Participate in CTO staff meetings, OCR meetings, and other continuing education activities. May participate in special projects or workgroups to support process improvement or strategic planning.
Minimum Requirements A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.
Physical Requirements (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please note: this program is administered by the U.S. Citizenship and Immigration Services and information about E-Verify is available at the USCIS website.
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The Hollings Cancer Center (HCC) Budget Specialist is a critical position to the Clinical Trials Office (CTO).
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC001332 HCC CTO Administration
Pay Rate Type
Hourly
Pay Grade
University-05
Pay Range
39,764.00 - 56,670.00 - 73,576.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Summary:
This position works closely with the CTO clinical operation and regulatory units and other University offices such as the Office of Research Sponsored Programs (ORSP). This person is responsible for pre-award research grant activities (both federal and non-federal) for trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, development and negotiation of study budget, and overall study award maintenance as new study amendments occur.
Responsibilities
Budget Development (35%)
Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with approved third party entity to receive the prospective reimbursement analysis (PRA) information. Utilize PRA information to develop the study calendar and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Review complex research protocols to extract information that translates to budget items. Review information from the HCC Resource Allocation and Feasibility Team (RAFT) and work with study coordinators to identify financial feasibility issues. Develop working relationship with HCC PIs for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiate budget contracts with sponsors when costs are not fully covered and determine financial viability. Develop complex budgets ensuring all personnel costs, patient care services, indirect costs (IDCs), start-up costs, and CTO services are budgeted per the approved fee schedule. Ensure study contracts, budgets, and study calendars align with PRA for billing compliance. Track budget review and negotiation milestones and keep stakeholders informed. Ensure proper filing and organization of budget documents per CTO policies.
Study Calendar Development (35%)
Maintain working knowledge of how calendars affect billing compliance and how study procedures translate from protocol and PRA into the calendar. Use coverage analysis documents to build electronic study calendars. Translate initial study documents into (SPARCRequest) calendar structure, add correct CPT coded services, and record payer determinations and protocol notes in the calendar. Ensure appropriate service requests are submitted and notify designated service providers of calendar builds for initial study reviews.
Contract Management (20%)
Collaborate with ORSP to adhere to University policies and procedures for research contract review. May work with MUSC legal for service agreements. Use Cayuse to create and submit new studies and contract amendments. Develop internal budgets per MUSC policy and ensure alignment with PRA and negotiated sponsor budgets. Track contract review status and ensure timely submission and processing to promote study activation. Report contract milestones in the CTMS and keep stakeholders informed. File and organize contract documents per CTO policies.
Continuing Education, Reporting and Additional Duties (10%)
Participate in CTO pending projects and meetings. Attend DFG meetings as needed to provide updates to DFG investigators. Participate in CTO staff meetings, OCR meetings, and other continuing education activities. May participate in special projects or workgroups to support process improvement or strategic planning.
Minimum Requirements A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.
Physical Requirements (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please note: this program is administered by the U.S. Citizenship and Immigration Services and information about E-Verify is available at the USCIS website.
#J-18808-Ljbffr