Grubb Properties
Executive Assistant to CEO
Location:
Charlotte, NC (On-site)
Department:
Executive Office
Reports To:
CEO
Employment Type:
Full-Time
About Us At
Grubb Properties,
we’re more than just a real estate investment and management firm — we’re a team driven by purpose, precision, and people. Our leadership team is dynamic, fast-paced, and deeply committed to excellence. We’re now seeking a highly skilled
Executive Assistant
to support our CEO — a pivotal role at the heart of our organization.
The Opportunity This is not your typical EA role. You’ll be the strategic right hand to the CEO, managing complex schedules, high-level communications, and confidential matters with discretion and finesse. You’ll also work closely with our Administrative Assistant to ensure seamless coordination of daily operations, events, and executive needs across the organization.
What You’ll Do Executive & Personal Support
Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity
Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports
Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC
Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics
Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes
Assist with executive events, charitable initiatives, and confidential business and personal matters
Administrative & Operational Excellence
Partner closely with the Administrative Assistant to ensure seamless execution of day-to-day administrative tasks and executive office operations
Coordinate conference calls, quarterly meetings, and executive communications
Manage shipping and courier logistics (e.g., FedEx) for executive materials
Oversee seasonal communications such as holiday cards
Assist with the preparation and distribution of executive publications and presentations
Maintain accurate filing systems and contact databases
Track continuing education and certifications for executives
Handle all matters with the highest level of confidentiality and professionalism
What You Bring
Bachelor’s degree in English, Communications, or related field preferred
5+ years of experience supporting C-suite executives
Exceptional written and verbal communication skills
Mastery of Microsoft Outlook, Word, and Excel
Experience coordinating complex travel and logistics
Experience with Concur is a plus
High emotional intelligence, discretion, and professionalism
Ability to thrive in a fast-paced, ever-changing environment
Experience working with high-net-worth individuals is a plus
Why Join Us?
Work directly with visionary leaders
Be part of a collaborative, high-performance culture
Opportunity to shape and grow a key role within the organization
Ready to make an impact?
Apply now and help drive the success of our executive team.
Grubb Properties is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Note:
MANAGMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE
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Location:
Charlotte, NC (On-site)
Department:
Executive Office
Reports To:
CEO
Employment Type:
Full-Time
About Us At
Grubb Properties,
we’re more than just a real estate investment and management firm — we’re a team driven by purpose, precision, and people. Our leadership team is dynamic, fast-paced, and deeply committed to excellence. We’re now seeking a highly skilled
Executive Assistant
to support our CEO — a pivotal role at the heart of our organization.
The Opportunity This is not your typical EA role. You’ll be the strategic right hand to the CEO, managing complex schedules, high-level communications, and confidential matters with discretion and finesse. You’ll also work closely with our Administrative Assistant to ensure seamless coordination of daily operations, events, and executive needs across the organization.
What You’ll Do Executive & Personal Support
Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity
Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports
Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC
Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics
Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes
Assist with executive events, charitable initiatives, and confidential business and personal matters
Administrative & Operational Excellence
Partner closely with the Administrative Assistant to ensure seamless execution of day-to-day administrative tasks and executive office operations
Coordinate conference calls, quarterly meetings, and executive communications
Manage shipping and courier logistics (e.g., FedEx) for executive materials
Oversee seasonal communications such as holiday cards
Assist with the preparation and distribution of executive publications and presentations
Maintain accurate filing systems and contact databases
Track continuing education and certifications for executives
Handle all matters with the highest level of confidentiality and professionalism
What You Bring
Bachelor’s degree in English, Communications, or related field preferred
5+ years of experience supporting C-suite executives
Exceptional written and verbal communication skills
Mastery of Microsoft Outlook, Word, and Excel
Experience coordinating complex travel and logistics
Experience with Concur is a plus
High emotional intelligence, discretion, and professionalism
Ability to thrive in a fast-paced, ever-changing environment
Experience working with high-net-worth individuals is a plus
Why Join Us?
Work directly with visionary leaders
Be part of a collaborative, high-performance culture
Opportunity to shape and grow a key role within the organization
Ready to make an impact?
Apply now and help drive the success of our executive team.
Grubb Properties is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Note:
MANAGMENT HAS THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME. THE JOB DESCRIPTION IS NOT A CONTRACT FOR EMPLOYMENT, AND EITHER YOU OR THE EMPLOYER MAY TERMINATE EMPLOYMENT AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT NOTICE
#J-18808-Ljbffr