New River Community College
Benefits
All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
Unit School of Medicine, MBU
Department School of Medicine
Duties & Responsibilities The Financial Specialist, School of Medicine Dean's Office plays a crucial role in managing financial commitments and fiscal operations within the School of Medicine (SOM). This position focuses primarily on commitment management including tracking, funding, and reporting of SOM commitments, maintaining accurate records, and overseeing the commitment database. The role also supports day-to-day fiscal operations for the SOM Dean's Units, including purchasing, Chrome River reimbursements, and expense tracking and reporting. Successful candidates will be detail-oriented, organized, inquisitive, and growth‑minded, with strong written and verbal communication skills. They will demonstrate a solid understanding of state and university fiscal policies and procedures, a commitment to fiscal responsibility, and a dedication to service excellence.
Core Responsibilities Commitment Management (50%)
Manage the SOM financial commitment database to ensure accurate, complete, and up‑to‑date records.
Read and interpret commitment contracts and financial documents to verify SOM's financial obligations with relevant stakeholders.
Build new commitments in the database based on contractual and financial documentation.
Track expense activity and log commitment reimbursements against approved budgets.
Conduct monthly reconciliations of the commitment database, documenting discrepancies or items requiring clarification.
Maintain comprehensive records of commitments, budgets, and spending activity.
Prepare monthly updates and reports for SOM Finance management.
Identify and recommend process improvements to enhance efficiency and reporting accuracy.
Commitment Funding & Reporting (25%)
Monitor commitment spending to ensure alignment with approved scope and budget.
Process timely Journal Vouchers (JVs), Journal Entries (JEs), and MCVFoundation reimbursement requests to reimburse departmental commitment indices.
Maintain thorough backup documentation for all reimbursement activity.
Log all reimbursement activity in the commitment database.
Communicate reimbursement activity and other relevant financial updates to departmental stakeholders.
Develop and distribute monthly, quarterly, and ad‑hoc reports for SOM Finance management and departments.
Proactively identify opportunities to streamline processes, improve accuracy, and create cost efficiencies.
Fiscal Support (25%)
Support SOM Finance Specialists and Analysts with daily fiscal operations.
Perform routine PCard and RealSource purchases and Chrome River reimbursements, ensuring compliance, documentation integrity, and budget alignment.
Assist with journal vouchers, labor distribution changes, check deposits, and encumbrance removals.
Support the Fixed Assets Manager during the annual audit process.
Provide customer support and fiscal policy guidance to SOM Dean's Units.
Other support and ad‑hoc reporting and analysis as needed.
Qualifications
Strong attention to detail, producing accurate, thorough, and reliable work.
Proven ability to prioritize multiple deadlines and maintain organized records of financial activities, budgets, and reports.
Demonstrated experience managing and reconciling recurring financial transactions.
Proficiency in Excel for extracting and synthesizing data from multiple systems into clear financial reports.
Knowledge of state and university procurement and travel policies.
Experience with financial, procurement, and reporting systems such as Banner, SAS Reporting, RealSource, Bank of America Works, and Chrome River.
Resourceful, proactive problem‑solver with a strong sense of accountability.
Comfortable learning new systems, processes, and technologies.
Willing to ask questions and seek clarity when information or processes are unclear.
Team‑oriented with strong interpersonal skills and a positive, collaborative attitude.
Excellent written and verbal communication skills.
Motivated self‑starter with the ability to set priorities and work independently with minimal supervision.
Desire for continued professional learning and development.
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
Bachelor's degree in relevant field (e.g. finance, accounting, business administration) or 3–5 years' experience in related field.
3–5 years' experience in fiscal operations, budgeting, financial analysis and reporting.
Position will remain open until filled.
VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
Salary Range:
$55,000 - $65,000
FLSA Exemption Status:
Non-Exempt
Restricted Position:
No
ORP Eligible:
No
Flexible Work Arrangement:
Hybrid
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Unit School of Medicine, MBU
Department School of Medicine
Duties & Responsibilities The Financial Specialist, School of Medicine Dean's Office plays a crucial role in managing financial commitments and fiscal operations within the School of Medicine (SOM). This position focuses primarily on commitment management including tracking, funding, and reporting of SOM commitments, maintaining accurate records, and overseeing the commitment database. The role also supports day-to-day fiscal operations for the SOM Dean's Units, including purchasing, Chrome River reimbursements, and expense tracking and reporting. Successful candidates will be detail-oriented, organized, inquisitive, and growth‑minded, with strong written and verbal communication skills. They will demonstrate a solid understanding of state and university fiscal policies and procedures, a commitment to fiscal responsibility, and a dedication to service excellence.
Core Responsibilities Commitment Management (50%)
Manage the SOM financial commitment database to ensure accurate, complete, and up‑to‑date records.
Read and interpret commitment contracts and financial documents to verify SOM's financial obligations with relevant stakeholders.
Build new commitments in the database based on contractual and financial documentation.
Track expense activity and log commitment reimbursements against approved budgets.
Conduct monthly reconciliations of the commitment database, documenting discrepancies or items requiring clarification.
Maintain comprehensive records of commitments, budgets, and spending activity.
Prepare monthly updates and reports for SOM Finance management.
Identify and recommend process improvements to enhance efficiency and reporting accuracy.
Commitment Funding & Reporting (25%)
Monitor commitment spending to ensure alignment with approved scope and budget.
Process timely Journal Vouchers (JVs), Journal Entries (JEs), and MCVFoundation reimbursement requests to reimburse departmental commitment indices.
Maintain thorough backup documentation for all reimbursement activity.
Log all reimbursement activity in the commitment database.
Communicate reimbursement activity and other relevant financial updates to departmental stakeholders.
Develop and distribute monthly, quarterly, and ad‑hoc reports for SOM Finance management and departments.
Proactively identify opportunities to streamline processes, improve accuracy, and create cost efficiencies.
Fiscal Support (25%)
Support SOM Finance Specialists and Analysts with daily fiscal operations.
Perform routine PCard and RealSource purchases and Chrome River reimbursements, ensuring compliance, documentation integrity, and budget alignment.
Assist with journal vouchers, labor distribution changes, check deposits, and encumbrance removals.
Support the Fixed Assets Manager during the annual audit process.
Provide customer support and fiscal policy guidance to SOM Dean's Units.
Other support and ad‑hoc reporting and analysis as needed.
Qualifications
Strong attention to detail, producing accurate, thorough, and reliable work.
Proven ability to prioritize multiple deadlines and maintain organized records of financial activities, budgets, and reports.
Demonstrated experience managing and reconciling recurring financial transactions.
Proficiency in Excel for extracting and synthesizing data from multiple systems into clear financial reports.
Knowledge of state and university procurement and travel policies.
Experience with financial, procurement, and reporting systems such as Banner, SAS Reporting, RealSource, Bank of America Works, and Chrome River.
Resourceful, proactive problem‑solver with a strong sense of accountability.
Comfortable learning new systems, processes, and technologies.
Willing to ask questions and seek clarity when information or processes are unclear.
Team‑oriented with strong interpersonal skills and a positive, collaborative attitude.
Excellent written and verbal communication skills.
Motivated self‑starter with the ability to set priorities and work independently with minimal supervision.
Desire for continued professional learning and development.
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
Bachelor's degree in relevant field (e.g. finance, accounting, business administration) or 3–5 years' experience in related field.
3–5 years' experience in fiscal operations, budgeting, financial analysis and reporting.
Position will remain open until filled.
VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
Salary Range:
$55,000 - $65,000
FLSA Exemption Status:
Non-Exempt
Restricted Position:
No
ORP Eligible:
No
Flexible Work Arrangement:
Hybrid
#J-18808-Ljbffr