Aston Carter
Overview
Base pay range: $95,000.00/yr - $100,000.00/yr
Location: New York, NY (Onsite) • Schedule: Monday–Friday, 9:00 AM – 6:00 PM • Employment Type: Full-Time, Permanent
About The Role We are seeking a highly organized and experienced
Full Charge Bookkeeper
with strong
HR administration skills
to join our architecture firm. This dual-role position is ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about both financial accuracy and fostering a positive workplace culture.
Key Responsibilities
Accounting & Finance
Manage full-cycle accounts payable and receivable using QuickBooks
Build and send monthly invoices, ensuring proposal billing is complete
Reconcile vendor statements and issue payments
Maintain the general ledger and post journal entries
Prepare financial reports and schedules in Excel (including pivot tables)
Assist external accountant with financial statements and tax prep
Monitor company expenses and reconcile credit card statements
Post payroll via ADP and coordinate with our PEO vendor
Create budgets and analyze trends for operational efficiency
Ensure compliance with accounting standards and internal policies
Human Resources & Office Administration
Support HR functions including benefits administration, onboarding, and recruitment
Maintain employee records and collaborate with PEO on HR policies
Promote and maintain a positive office culture
Assist project teams with QuickBooks tracking for billable hours
Coordinate with external vendors (IT, printing, etc.)
Manage office operations including supplies, phones (partners only), and general upkeep
Prepare conference rooms for vendor presentations and events
Ideal Candidate Profile
BA/BS degree with 10+ years of office experience, in the AEC industry
Minimum 5 years of QuickBooks experience
Proficient in Microsoft Office, especially Excel
Experience with ADP payroll software
Strong verbal and virtual communication skills
Highly organized, proactive, and adaptable
Comfortable working onsite full-time
Why Join Us?
Be part of a dynamic architecture firm managing over 100 projects annually
Work closely with leadership and contribute to business growth
Enjoy a collaborative and professional work environment
Workplace Type This is a fully onsite position in New York, NY.
Application Deadline This position is anticipated to close on Nov 4, 2025.
About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Construction Hardware Manufacturing
Note: Referrals may increase your chances of interviewing.
New York, NY
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Location: New York, NY (Onsite) • Schedule: Monday–Friday, 9:00 AM – 6:00 PM • Employment Type: Full-Time, Permanent
About The Role We are seeking a highly organized and experienced
Full Charge Bookkeeper
with strong
HR administration skills
to join our architecture firm. This dual-role position is ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about both financial accuracy and fostering a positive workplace culture.
Key Responsibilities
Accounting & Finance
Manage full-cycle accounts payable and receivable using QuickBooks
Build and send monthly invoices, ensuring proposal billing is complete
Reconcile vendor statements and issue payments
Maintain the general ledger and post journal entries
Prepare financial reports and schedules in Excel (including pivot tables)
Assist external accountant with financial statements and tax prep
Monitor company expenses and reconcile credit card statements
Post payroll via ADP and coordinate with our PEO vendor
Create budgets and analyze trends for operational efficiency
Ensure compliance with accounting standards and internal policies
Human Resources & Office Administration
Support HR functions including benefits administration, onboarding, and recruitment
Maintain employee records and collaborate with PEO on HR policies
Promote and maintain a positive office culture
Assist project teams with QuickBooks tracking for billable hours
Coordinate with external vendors (IT, printing, etc.)
Manage office operations including supplies, phones (partners only), and general upkeep
Prepare conference rooms for vendor presentations and events
Ideal Candidate Profile
BA/BS degree with 10+ years of office experience, in the AEC industry
Minimum 5 years of QuickBooks experience
Proficient in Microsoft Office, especially Excel
Experience with ADP payroll software
Strong verbal and virtual communication skills
Highly organized, proactive, and adaptable
Comfortable working onsite full-time
Why Join Us?
Be part of a dynamic architecture firm managing over 100 projects annually
Work closely with leadership and contribute to business growth
Enjoy a collaborative and professional work environment
Workplace Type This is a fully onsite position in New York, NY.
Application Deadline This position is anticipated to close on Nov 4, 2025.
About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Construction Hardware Manufacturing
Note: Referrals may increase your chances of interviewing.
New York, NY
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr