Humboldt State University
Instrument Technician/Music Librarian
Humboldt State University, Arcata, California, United States, 95522
Overview
Job Details: Instrument Technician/Music Librarian Job no: 550063 Work type: Staff Location: Humboldt Categories: Probationary, Full Time, Theatre Arts, On-site (work in-person at business location) Dance, Music, and Theater Job #550063 First Review Date: Tuesday, October 21, 2025 Salary and position notes:
This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Dance, Music and Theater. This position comes with a premium benefits package that includes vacation, medical, dental, and vision plans, life insurance, pre-tax accounts, and more. Position Summary
The person in this position is responsible for the Music department’s band and orchestral instrument collection, with emphasis on instrument check-out and return, inventory, insurance, maintenance, repair, transportation, and storage (including the department’s storage lockers), AND for maintaining the Music Department Ensemble Library according to Music Department library policies with emphasis on cataloging new acquisitions, overseeing circulation of music library materials, repairing damaged materials, planning for replacement of missing materials, and regularly shelf-reading the collection. Key Responsibilities
Oversight and accountability for all musical instruments – 20% Prepares and issues all musical instruments and accessories to students and faculty. Maintains computerized database inventory of instruments and accessories. Performs periodic inventory review to meet insurance requirements. Ensures that instruments and equipment are returned. Requests charges to students’ accounts if items are not returned or when instruments are checked out over breaks. Oversight and accountability for locker usage – 5% Maintains locker inventory, repairs, and/or modifies lockers to accommodate special storage needs. Assigns locks and lockers to students based on instrument need. Prepares locker lists in support of numerous summer workshops. Completes minor repairs of wind, percussion, and string instruments. Performs periodic evaluations of the state of maintenance of instruments. Repairs instruments that are not in playing condition or consults with faculty and program leaders to make plans for needed off-campus repair. Oversees transportation of instruments to outside repairers. As part of annual inventory, presents information to program leader about needs for replacement of worn-out instruments and cases, etc. Maintains inventory of specialized repair tools, replacement parts, and instrument accessories. Prepares annual budget and purchasing requests for consumable instrument accessories (such as strings, reeds, rosins, etc.). At the request of faculty, design, fabricate, and/or modify custom musical instruments or equipment to support instructional programs. Support for performers and facilities – 10% In consultation with the program leader, evaluates requests by on- and off-campus groups for instrument or equipment use. Select appropriate instruments and provide preparation in accordance with specific artist’s needs. Assist the Piano Technician in moving upright and grand pianos and other large instruments between buildings or off campus as needed. Assist in moving equipment for special events (chairs, music stands, instruments, etc.). Repair and redesign for specific needs, classroom equipment such as music stands, chairs, and stools as needed. Assist recording technician in adjusting recital hall lighting, recording, and video systems; maintain audio playback systems in classrooms as needed. Music Library Circulation – 20% Check out music from the library to faculty, qualified students, and community members in accord with department policy. Check, organize (in score order), repair, and re-shelve returned scores and parts. Remind borrowers to return materials; request charges for late or non-returned items. Research rental music information and field music reference questions; search the main library catalog and internet. Music Library Maintenance – 25% Maintain, update, and revise a searchable online Ensemble Library Holdings database accessible to music faculty. Catalog, prepare, and file all new acquisitions. Shelf-read the collection; identify damaged/missing music and plan replacements with faculty. Weed the collection as appropriate in consultation with faculty. Evaluate donations of new music with faculty to determine additions. Other support – 5% Other duties as assigned Knowledge, Skills, and Abilities Knowledge of procedures for instrument and ensemble librarian support services, ordering, issuing, and inventory. Ability to learn instrument care, sheet music, and score order; plan and follow a schedule; operate equipment; maintain records; perform simple arithmetic; read and write at a level suitable for the job. Organizational skills to maintain computerized records relating to inventory and checkout/return processes. Ability to relate well to faculty, students, and the community; work independently with appropriate consultation. Minimum Qualifications Experience equivalent to one year performing instrument support services for an instructional program and one year performing music librarian services for an instructional program or community musical ensemble, or two years of college with 16 semester units in music-related courses, or one year of experience in ordering/purchasing/accounting related to musical instruments and sheet music. Preferred Qualifications Ability to maintain and repair musical instruments; play orchestral instruments to verify function. Knowledge of specialized tools, materials, and safety practices for instrument repair; experience with wood and metal working. Knowledge of languages used in music (German, French, Italian) and repertoire for large ensembles. Knowledge of cataloging/inventory systems and acquisitions; conservation/preservation techniques for music repair. Ability to assist users in finding appropriate music; use of musical notation software to recreate missing parts. Bachelor’s degree in music; formal training in instrument repair and library science; experience organizing large volumes of sheet music; ability to read musical notation fluently. Application Procedure
To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline:
The deadline to submit materials before first review is 11:55 p.m. on Monday, October 20, 2025. Contact: careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Compliance and Equal Opportunity
Cal Poly Humboldt is an equal opportunity employer. We are committed to diversity and inclusion in education and employment. CSU policy prohibits sponsorship for staff or management positions (e.g., H1-B visas). Employment is contingent on successful background checks and other requirements as applicable. All university programs and activities are open to all regardless of race, sex, color, ethnicity, or national origin. Cal Poly Humboldt complies with applicable civil rights laws and CSU nondiscrimination policy. Please note known accessibility barriers in this product. For assistance with faculty positions, contact APS at (707) 826-5086 or aps@humboldt.edu. For staff positions, contact HR at (707) 826-3626 or careers@humboldt.edu.
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Job Details: Instrument Technician/Music Librarian Job no: 550063 Work type: Staff Location: Humboldt Categories: Probationary, Full Time, Theatre Arts, On-site (work in-person at business location) Dance, Music, and Theater Job #550063 First Review Date: Tuesday, October 21, 2025 Salary and position notes:
This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Dance, Music and Theater. This position comes with a premium benefits package that includes vacation, medical, dental, and vision plans, life insurance, pre-tax accounts, and more. Position Summary
The person in this position is responsible for the Music department’s band and orchestral instrument collection, with emphasis on instrument check-out and return, inventory, insurance, maintenance, repair, transportation, and storage (including the department’s storage lockers), AND for maintaining the Music Department Ensemble Library according to Music Department library policies with emphasis on cataloging new acquisitions, overseeing circulation of music library materials, repairing damaged materials, planning for replacement of missing materials, and regularly shelf-reading the collection. Key Responsibilities
Oversight and accountability for all musical instruments – 20% Prepares and issues all musical instruments and accessories to students and faculty. Maintains computerized database inventory of instruments and accessories. Performs periodic inventory review to meet insurance requirements. Ensures that instruments and equipment are returned. Requests charges to students’ accounts if items are not returned or when instruments are checked out over breaks. Oversight and accountability for locker usage – 5% Maintains locker inventory, repairs, and/or modifies lockers to accommodate special storage needs. Assigns locks and lockers to students based on instrument need. Prepares locker lists in support of numerous summer workshops. Completes minor repairs of wind, percussion, and string instruments. Performs periodic evaluations of the state of maintenance of instruments. Repairs instruments that are not in playing condition or consults with faculty and program leaders to make plans for needed off-campus repair. Oversees transportation of instruments to outside repairers. As part of annual inventory, presents information to program leader about needs for replacement of worn-out instruments and cases, etc. Maintains inventory of specialized repair tools, replacement parts, and instrument accessories. Prepares annual budget and purchasing requests for consumable instrument accessories (such as strings, reeds, rosins, etc.). At the request of faculty, design, fabricate, and/or modify custom musical instruments or equipment to support instructional programs. Support for performers and facilities – 10% In consultation with the program leader, evaluates requests by on- and off-campus groups for instrument or equipment use. Select appropriate instruments and provide preparation in accordance with specific artist’s needs. Assist the Piano Technician in moving upright and grand pianos and other large instruments between buildings or off campus as needed. Assist in moving equipment for special events (chairs, music stands, instruments, etc.). Repair and redesign for specific needs, classroom equipment such as music stands, chairs, and stools as needed. Assist recording technician in adjusting recital hall lighting, recording, and video systems; maintain audio playback systems in classrooms as needed. Music Library Circulation – 20% Check out music from the library to faculty, qualified students, and community members in accord with department policy. Check, organize (in score order), repair, and re-shelve returned scores and parts. Remind borrowers to return materials; request charges for late or non-returned items. Research rental music information and field music reference questions; search the main library catalog and internet. Music Library Maintenance – 25% Maintain, update, and revise a searchable online Ensemble Library Holdings database accessible to music faculty. Catalog, prepare, and file all new acquisitions. Shelf-read the collection; identify damaged/missing music and plan replacements with faculty. Weed the collection as appropriate in consultation with faculty. Evaluate donations of new music with faculty to determine additions. Other support – 5% Other duties as assigned Knowledge, Skills, and Abilities Knowledge of procedures for instrument and ensemble librarian support services, ordering, issuing, and inventory. Ability to learn instrument care, sheet music, and score order; plan and follow a schedule; operate equipment; maintain records; perform simple arithmetic; read and write at a level suitable for the job. Organizational skills to maintain computerized records relating to inventory and checkout/return processes. Ability to relate well to faculty, students, and the community; work independently with appropriate consultation. Minimum Qualifications Experience equivalent to one year performing instrument support services for an instructional program and one year performing music librarian services for an instructional program or community musical ensemble, or two years of college with 16 semester units in music-related courses, or one year of experience in ordering/purchasing/accounting related to musical instruments and sheet music. Preferred Qualifications Ability to maintain and repair musical instruments; play orchestral instruments to verify function. Knowledge of specialized tools, materials, and safety practices for instrument repair; experience with wood and metal working. Knowledge of languages used in music (German, French, Italian) and repertoire for large ensembles. Knowledge of cataloging/inventory systems and acquisitions; conservation/preservation techniques for music repair. Ability to assist users in finding appropriate music; use of musical notation software to recreate missing parts. Bachelor’s degree in music; formal training in instrument repair and library science; experience organizing large volumes of sheet music; ability to read musical notation fluently. Application Procedure
To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline:
The deadline to submit materials before first review is 11:55 p.m. on Monday, October 20, 2025. Contact: careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Compliance and Equal Opportunity
Cal Poly Humboldt is an equal opportunity employer. We are committed to diversity and inclusion in education and employment. CSU policy prohibits sponsorship for staff or management positions (e.g., H1-B visas). Employment is contingent on successful background checks and other requirements as applicable. All university programs and activities are open to all regardless of race, sex, color, ethnicity, or national origin. Cal Poly Humboldt complies with applicable civil rights laws and CSU nondiscrimination policy. Please note known accessibility barriers in this product. For assistance with faculty positions, contact APS at (707) 826-5086 or aps@humboldt.edu. For staff positions, contact HR at (707) 826-3626 or careers@humboldt.edu.
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