Abacus
TASK ORDER FORM
To be completed by Community Transit
Position Required: Payroll Coordinator (Temp)
Estimated time needed: More than 90 days Budget Codes: Dept ID Fund ccount Project 64171 40 50102 N/ Brief Job Description:
See attached payroll coordinator job description for more details.
To work as a Coach Operator Payroll Coordinator. Job duties include:
Timesheet, Exceptions, Dues and other data entry ttendance Scheduling Forms (ASF) file creation Shared mailbox management of emails Printing, organizing and filing of timesheets and other items Scanning Payroll Transition Listing (PTL) / Union Business Work (UBW) and Paystub emailing Paystub sealing, applying postage, accounting for information and mailing Union billing and other preparation
Candidate should have Excel, Word, PDF and payroll experience.
pproximately 4 month contract
Report Location: Cascade Administration Building ssignment Start Date: TBD ssignment End Date:
ttachment :
Job Summary s a Payroll Coordinator, you will work as part of a team to process bi-weekly payroll for over 950 employees, totaling $90 million annually. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees. This position is eligible for overtime and receives extra pay for working on holidays.
Job Duties Frequency Enter payroll exception data into payroll systems. Research and analyze discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports. 45% Daily Follow records retention protocols. Maintain archive of payroll records annually. 5% Weekly Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with the applicable labor contracts, agency policy, and labor laws. 10% Bi-Weekly Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues. 10% Daily With oversight from a manager, supervisor or lead, reconcile payroll deduction reports and prepare for payments to third parties and review general ledger balances. 10% Bi-Weekly Reconcile and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Obtain required approval before creating adjusting entries and documentation as needed. 15% Weekly Research questionable payroll items and obtain required approval before entry. Validate all variances. Verify appropriate signatures exist on the necessary documents. 5% Daily Perform other duties of a similar nature or level. s needed
Minimum Qualifications • 3 years of payroll processing experience and using payroll software systems. • Must be able to work Monday through Friday as the regular work schedule. Ability to work extended hours, weekends and holidays or an alternate work schedule as needed to meet strict payroll deadlines. • ssociates degree or a 2-year technical certification in accounting or a related field may substitute for 1.5 years of experience.
n equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements • General accounting and payroll processing. • General knowledge of payroll related labor laws, such as FMLA and FLSA.
Skill Requirements • Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit's Core Values and achieve the organization's vision and mission. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect. • Experience using automated payroll systems. • dvanced proficiency level using Microsoft Office Suite: Outlook, Word and Excel. • Remain focused on results, following up and completing tasks on time, and meet strict payroll deadlines. • Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. • Work effectively with employees and management at all levels of the organization. • Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions and deadlines. • Proficient in typing and 10-key. • Perform mathematical calculations with speed, accuracy, and attention to detail.
Preferred Skills and Knowledge • Experience with PeopleSoft, Trapeze, and UKG software. • Experience producing payroll in the transit industry, government or public sector, or for a union represented workforce.
Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally.
To be completed by Community Transit
Position Required: Payroll Coordinator (Temp)
Estimated time needed: More than 90 days Budget Codes: Dept ID Fund ccount Project 64171 40 50102 N/ Brief Job Description:
See attached payroll coordinator job description for more details.
To work as a Coach Operator Payroll Coordinator. Job duties include:
Timesheet, Exceptions, Dues and other data entry ttendance Scheduling Forms (ASF) file creation Shared mailbox management of emails Printing, organizing and filing of timesheets and other items Scanning Payroll Transition Listing (PTL) / Union Business Work (UBW) and Paystub emailing Paystub sealing, applying postage, accounting for information and mailing Union billing and other preparation
Candidate should have Excel, Word, PDF and payroll experience.
pproximately 4 month contract
Report Location: Cascade Administration Building ssignment Start Date: TBD ssignment End Date:
ttachment :
Job Summary s a Payroll Coordinator, you will work as part of a team to process bi-weekly payroll for over 950 employees, totaling $90 million annually. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees. This position is eligible for overtime and receives extra pay for working on holidays.
Job Duties Frequency Enter payroll exception data into payroll systems. Research and analyze discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports. 45% Daily Follow records retention protocols. Maintain archive of payroll records annually. 5% Weekly Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with the applicable labor contracts, agency policy, and labor laws. 10% Bi-Weekly Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues. 10% Daily With oversight from a manager, supervisor or lead, reconcile payroll deduction reports and prepare for payments to third parties and review general ledger balances. 10% Bi-Weekly Reconcile and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Obtain required approval before creating adjusting entries and documentation as needed. 15% Weekly Research questionable payroll items and obtain required approval before entry. Validate all variances. Verify appropriate signatures exist on the necessary documents. 5% Daily Perform other duties of a similar nature or level. s needed
Minimum Qualifications • 3 years of payroll processing experience and using payroll software systems. • Must be able to work Monday through Friday as the regular work schedule. Ability to work extended hours, weekends and holidays or an alternate work schedule as needed to meet strict payroll deadlines. • ssociates degree or a 2-year technical certification in accounting or a related field may substitute for 1.5 years of experience.
n equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements • General accounting and payroll processing. • General knowledge of payroll related labor laws, such as FMLA and FLSA.
Skill Requirements • Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit's Core Values and achieve the organization's vision and mission. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect. • Experience using automated payroll systems. • dvanced proficiency level using Microsoft Office Suite: Outlook, Word and Excel. • Remain focused on results, following up and completing tasks on time, and meet strict payroll deadlines. • Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. • Work effectively with employees and management at all levels of the organization. • Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions and deadlines. • Proficient in typing and 10-key. • Perform mathematical calculations with speed, accuracy, and attention to detail.
Preferred Skills and Knowledge • Experience with PeopleSoft, Trapeze, and UKG software. • Experience producing payroll in the transit industry, government or public sector, or for a union represented workforce.
Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally.