Executive Assistant (Restaurants/Hospitality) - Specialty Restaurant Corporation

Overview

Executive Assistant (Restaurants/Hospitality) - Specialty Restaurant Corporation, Costa Mesa, CA

Specialty Restaurants Corporation is a privately-owned company with a legacy in hospitality. The portfolio includes destinations such as Rusty Pelican, Whiskey Joe's, and Castaway, recognized for excellence with OpenTable's Most Scenic Restaurants, Diner's Choice Awards, and regional Best Of honors. The Executive Assistant/Special Projects Manager acts as a right hand to the CEO, President, Director of Real Estate and Development, and Senior Vice President. The role supports strategic decision-making and executive-level administrative functions, contributing to the financial success of the restaurant and development groups while supporting daily executive activities. The candidate should possess strong administrative capabilities, a high degree of confidentiality, and a proactive approach to manage diverse responsibilities.

Responsibilities

• Calendar Management
  • Manage the CEO's calendar by scheduling meetings, appointments, and events, prioritizing and ensuring efficient use of time
  • Manage the calendars of the President of Restaurants and VP of Food & Beverage as needed
• Communication and Correspondence
  • Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts
  • Update quarterly goals and objectives with the Executive team and schedule quarterly reviews
• Travel Coordination + Company Events
  • Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members
  • Coordinate charity events and attendance (e.g., golf tournaments); organize event table lists
  • Organize various company events throughout the year
• Meeting Support
  • Prepare agendas, presentations, and materials for meetings; ensure the CEO is well-prepared
  • Board meetings (quarterly) – prepare Board packets, coordinate distribution, set up conference room, and arrange meals
  • Plan and execute projects, including conferences and meetings
• Project & Information Management
  • Organize and maintain confidential files, documents, and records related to the Executive teams
  • Manage records storage inventory and various systems and contracts for restaurants and the support center
  • Build and maintain relationships with key stakeholders; create project timelines and budgets and track progress
  • Manage special projects and initiatives as directed
• Property Management
  • Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations
  • Support CEO and Director of Development in property acquisition and lease agreements
  • Assist in tracking property-related financials, including budgets, invoices, and payments
  • Support Center management

Qualifications, Skills and Abilities

• Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field (preferred)
• Experience in the restaurant/hospitality industry and property management (highly preferred)
• Strong proficiency in data analysis tools (e.g., Excel)
• Excellent organizational and multitasking skills
• Exceptional written and verbal communication skills
• Attention to detail and ability to maintain confidentiality
• Prior experience as an executive assistant or supporting C-level executives (a plus)
• Detail-oriented with a strong emphasis on accuracy
• Ability to manage multiple projects simultaneously and delegate as needed
• Ability to interact with all levels of management
• Strong problem-solving skills and ability to work independently
• Strong PC skills with working knowledge of MS Excel, Word, Office, and Outlook
• Clear and effective English communication

All job offers are contingent upon successfully passing a pre-employment background check.

Salary: $90,000 - $100,000 per year

Other

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitality