Russell Tobin is hiring: Recruiting Coordinator in Charlotte

Overview

Director, Embedded Partnerships (RPO), Talent Acquisition, R4R & C4R – Russell Tobin is seeking a detail-oriented and proactive Recruiting Coordinator to support one of our innovative clients. This individual will be embedded within the client’s dynamic Talent Acquisition team and play a key role in delivering an exceptional candidate experience throughout all stages of the interview process.

As a Recruiting Coordinator, you’ll work closely with recruiters, hiring managers, and candidates to ensure smooth scheduling logistics, clear communication, and efficient coordination across multiple time zones and teams. You’ll thrive in a fast-paced environment where precision, professionalism, and adaptability are essential.

Responsibilities

• Manage all aspects of the interview scheduling process across multiple departments and hiring levels (phone, virtual, and on-site).
• Partner closely with recruiters and hiring managers to align schedules and logistics for candidates and interview teams.
• Serve as the primary point of contact for candidates, ensuring timely communication, clarity, and a positive interview experience.
• Coordinate travel arrangements and on-site interview logistics when applicable.
• Maintain accurate records and data within applicant tracking systems (ATS) and internal tools.
• Anticipate and resolve scheduling conflicts quickly and effectively.
• Support onboarding coordination and pre-employment logistics as needed.
• Collaborate with recruiting and operations teams to identify opportunities to streamline and improve scheduling processes.
• Assist with ad hoc administrative and project-based tasks within the Talent Acquisition team.

Qualifications

• 1+ year of experience in recruiting coordination, HR administration, or related operational support.
• Bachelor’s degree or equivalent combination of education and experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Google Workspace, MS Office, and scheduling tools (e.g., Outlook, Calendly, Greenhouse, or similar ATS).
• Professional, collaborative, and customer-service-oriented approach with a focus on maintaining confidentiality.

About Russell Tobin

Russell Tobin, a division of Pride Global, is a leading professional recruitment and workforce solutions firm. We partner with world-class organizations to help them identify, attract, and retain top talent across industries. As part of our embedded recruiting model, you’ll have the opportunity to work directly with innovative companies shaping the future—while being supported by the broader Russell Tobin network.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Human Resources
• Industries: Staffing and Recruiting

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Charlotte, NC