State of Alaska
Administrative Assistant 2 (PCN 20-8163)
State of Alaska – Join to apply for the Administrative Assistant 2 role at State of Alaska.
The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 2 position for the Spring Creek Correctional Center located in Seward, Alaska.
Watch Alaska DOC's Video Here DOC 30 Second Cut
What You Will Be Doing
Under the general supervision of Administrative Officer 2, assisting Administrative Officer 2 with accounting, financial management and procurement.
Supervisor of payroll and ensuring the processing of payroll for approximately 200+ employees and managing employee personnel files and assisting employees as needed.
Assisting in various aspects of reporting, special projects, analyzing, organizing and maintaining of the facility; reviewing, completing and submitting Workers' Compensation and FMLA forms; and assisting and cross‑training in all areas in the administrative department.
Our Organization, Mission and Culture The mission of Spring Creek Correctional Center is to provide a secure environment for staff and offenders that promotes public safety and provides an opportunity for staff development, and reformative offender programming to ensure safety and efficient resources management. As the State of Alaska's only maximum‑security adult male facility we provide confinement for minimum, medium, and close custody sentenced felons including the state's most violent and predatory offenders.
Benefits of Joining Our Team
Flexible work schedules
An opportunity to make a difference in people's lives
Career development and training
Excellent benefits
Being part of a team consisting of a rewarding group of professionals
The Working Environment You Can Expect Spring Creek Correctional Center is a maximum‑security state‑operated adult correctional institution. The institution has a capacity of over 500 male inmates and employs approximately 200 staff. While much of Spring Creek's inmate population serve long‑term sentences, we also house prisoners serving shorter sentences.
Who We Are Looking For We are interested in candidates who possess some or all of the following position‑specific competencies:
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Data Systems: Knowledge of computer hardware and software development and systems as they apply to the conception, specification, analysis, planning, development, installation, test, modification and use of data handling and computing systems in support of aerospace flight and ground systems.
Qualifications and Required Experience
Six months of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
One year of advanced‑level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
One year of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
One year of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. (Three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note Examples of entry‑level technical experience include:
Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
Preparing standard and ad‑hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of Advanced Clerical Experience
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include timesheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Required Documents
Any past evaluations received.
Special Notice Requires picking up mail from the post office.
PREA Notification
Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
Has been civilly or administratively adjudicated to have engaged in the activity described above.
Education If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.
Legal Employment The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
Recruitment Difficulties Starting salary may be approved up to Step D‑$29.98, if criteria are met.
Special Instructions for Foreign Education Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part‑time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note About Resume Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Criminal History Checks/APSIN/ACOMS Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.
Fingerprint Notice All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.
Multiple Vacancies Notice This recruitment may be used for more than one vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Driver’s License Requirement Applicants must possess a valid driver’s license. Proof of licensure will be required prior to reporting to duty.
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.
Workplace Alaska Application Questions & Assistance Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll‑free) or (907) 465‑4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information For specific information in reference to the position please contact the hiring manager at:
Name: Sandralee Bryan, Administrative Officer 2 Phone: (907) 224-8108 Email: sandralee.bryan@alaska.gov
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Government Administration
Referrals increase your chances of interviewing at State of Alaska by 2x
Get notified about new Administrative Assistant jobs in Juneau, AK.
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The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 2 position for the Spring Creek Correctional Center located in Seward, Alaska.
Watch Alaska DOC's Video Here DOC 30 Second Cut
What You Will Be Doing
Under the general supervision of Administrative Officer 2, assisting Administrative Officer 2 with accounting, financial management and procurement.
Supervisor of payroll and ensuring the processing of payroll for approximately 200+ employees and managing employee personnel files and assisting employees as needed.
Assisting in various aspects of reporting, special projects, analyzing, organizing and maintaining of the facility; reviewing, completing and submitting Workers' Compensation and FMLA forms; and assisting and cross‑training in all areas in the administrative department.
Our Organization, Mission and Culture The mission of Spring Creek Correctional Center is to provide a secure environment for staff and offenders that promotes public safety and provides an opportunity for staff development, and reformative offender programming to ensure safety and efficient resources management. As the State of Alaska's only maximum‑security adult male facility we provide confinement for minimum, medium, and close custody sentenced felons including the state's most violent and predatory offenders.
Benefits of Joining Our Team
Flexible work schedules
An opportunity to make a difference in people's lives
Career development and training
Excellent benefits
Being part of a team consisting of a rewarding group of professionals
The Working Environment You Can Expect Spring Creek Correctional Center is a maximum‑security state‑operated adult correctional institution. The institution has a capacity of over 500 male inmates and employs approximately 200 staff. While much of Spring Creek's inmate population serve long‑term sentences, we also house prisoners serving shorter sentences.
Who We Are Looking For We are interested in candidates who possess some or all of the following position‑specific competencies:
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Data Systems: Knowledge of computer hardware and software development and systems as they apply to the conception, specification, analysis, planning, development, installation, test, modification and use of data handling and computing systems in support of aerospace flight and ground systems.
Qualifications and Required Experience
Six months of entry‑level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
One year of advanced‑level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
One year of post‑secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
One year of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. (Three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note Examples of entry‑level technical experience include:
Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
Preparing standard and ad‑hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of Advanced Clerical Experience
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include timesheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Required Documents
Any past evaluations received.
Special Notice Requires picking up mail from the post office.
PREA Notification
Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
Has been civilly or administratively adjudicated to have engaged in the activity described above.
Education If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.
Legal Employment The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
Recruitment Difficulties Starting salary may be approved up to Step D‑$29.98, if criteria are met.
Special Instructions for Foreign Education Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part‑time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note About Resume Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Criminal History Checks/APSIN/ACOMS Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.
Fingerprint Notice All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.
Multiple Vacancies Notice This recruitment may be used for more than one vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Driver’s License Requirement Applicants must possess a valid driver’s license. Proof of licensure will be required prior to reporting to duty.
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.
Workplace Alaska Application Questions & Assistance Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll‑free) or (907) 465‑4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information For specific information in reference to the position please contact the hiring manager at:
Name: Sandralee Bryan, Administrative Officer 2 Phone: (907) 224-8108 Email: sandralee.bryan@alaska.gov
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Government Administration
Referrals increase your chances of interviewing at State of Alaska by 2x
Get notified about new Administrative Assistant jobs in Juneau, AK.
#J-18808-Ljbffr