The Salvation Army
OVERVIEW
The Office Assistant will support the Director of Business and Silicon Valley Administrators.
DUTIES AND RESPONSIBILITIES GENERAL ACCOUNTING
Support Director of Business in reviewing internal accounting systems across departments
Process and submit Month-End Financial Reports to DHQ
Track income and expenses for grants, contracts, and donations
Enter payroll weekly and assist with payroll processing
Process accounts payable and ensure proper documentation
Implement and monitor financial and inventory controls
Manage and reconcile Petty Cash Fund
Process and log donations
Assist with daily, monthly, and annual accounting tasks
ACCOUNTS RECEIVABLE
Process and deposit income from all sources; issue and distribute receipts
Prepare and send income reports to Divisional Finance; allocate funds appropriately
Ensure all income is handled per policy, including dual staff verification
ACCOUNTS PAYABLE
Process and verify invoices, reimbursements, and financial assistance
Ensure receipts and approvals are submitted with check requests
Submit approved expenses to DHQ Finance for timely payment
VOLUNTEER DEPARTMENT
Maintain volunteer files and update PTM spreadsheet
Assist with orientations and provide ongoing support to Volunteer Coordinator
GENERAL DUTIES
Maintain office equipment and shredder schedule
Perform clerical tasks
Prepare and send daily mail; monitor postage supply
Provide administrative support to Silicon Valley Administrators and Director of Business
Support meetings (e.g., Advisory Board): food, setup, minutes, cleanup
Assist with calendar scheduling
Support HR functions
Organize and manage Angel Tree and Adopt-a-Family programs
Other related duties as required
EDUCATION AND EXPERIENCE
Valid Driver’s License (required)
Experience in booking, management or relevant field (required)
Associate degree in accounting, business, or related field (preferred)
SKILLS AND ABILITIES
Strong verbal and written communication
Excellent time management
Problem & math solving skills
Solid understanding of accounting principles, financial reporting, and relevant legislation
Proficient in Microsoft applications, spreadsheets, and databases
Excellent organizational & planning skills
EQUIPMENT USED
Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS
Ability to lift up to 25 lbs. (usually file boxes)
ADA STATEMENT Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
ACKNOWLEDGMENT OF RELIGIOUS PURPOSES Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
AT-WILL Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
EQUAL OPPORTUNITY EMPLOYMENT This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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DUTIES AND RESPONSIBILITIES GENERAL ACCOUNTING
Support Director of Business in reviewing internal accounting systems across departments
Process and submit Month-End Financial Reports to DHQ
Track income and expenses for grants, contracts, and donations
Enter payroll weekly and assist with payroll processing
Process accounts payable and ensure proper documentation
Implement and monitor financial and inventory controls
Manage and reconcile Petty Cash Fund
Process and log donations
Assist with daily, monthly, and annual accounting tasks
ACCOUNTS RECEIVABLE
Process and deposit income from all sources; issue and distribute receipts
Prepare and send income reports to Divisional Finance; allocate funds appropriately
Ensure all income is handled per policy, including dual staff verification
ACCOUNTS PAYABLE
Process and verify invoices, reimbursements, and financial assistance
Ensure receipts and approvals are submitted with check requests
Submit approved expenses to DHQ Finance for timely payment
VOLUNTEER DEPARTMENT
Maintain volunteer files and update PTM spreadsheet
Assist with orientations and provide ongoing support to Volunteer Coordinator
GENERAL DUTIES
Maintain office equipment and shredder schedule
Perform clerical tasks
Prepare and send daily mail; monitor postage supply
Provide administrative support to Silicon Valley Administrators and Director of Business
Support meetings (e.g., Advisory Board): food, setup, minutes, cleanup
Assist with calendar scheduling
Support HR functions
Organize and manage Angel Tree and Adopt-a-Family programs
Other related duties as required
EDUCATION AND EXPERIENCE
Valid Driver’s License (required)
Experience in booking, management or relevant field (required)
Associate degree in accounting, business, or related field (preferred)
SKILLS AND ABILITIES
Strong verbal and written communication
Excellent time management
Problem & math solving skills
Solid understanding of accounting principles, financial reporting, and relevant legislation
Proficient in Microsoft applications, spreadsheets, and databases
Excellent organizational & planning skills
EQUIPMENT USED
Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS
Ability to lift up to 25 lbs. (usually file boxes)
ADA STATEMENT Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
ACKNOWLEDGMENT OF RELIGIOUS PURPOSES Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
AT-WILL Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
EQUAL OPPORTUNITY EMPLOYMENT This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr