INSPYR
Title:
Executive Administrative Assistant Location:
Houston, 77002 - Hybrid = 3 days onsite Duration:
Through end of year Work Requirements:
US Citizen, GC Holders or Authorized to Work in the U.S. The Administrative Assistant to the Interim Chief Information Security Officer (CISO) provides high-level administrative and operational support to the CISO and the broader Cybersecurity leadership team. This role ensures the smooth execution of daily priorities, and acts as a central coordination point between the cybersecurity team and key internal and external stakeholders. The ideal candidate is organized, discreet, proactive, and tech-savvy, with strong judgment and the ability to operate in a fast-paced, confidential environment. Key Responsibilities
Executive Support
Manage the calendar, including scheduling, prioritizing meetings, and resolving conflicts across time zones. Screen and manage communications), ensuring timely and appropriate responses. Coordinate travel, prepare itineraries, and process related expense reports in compliance with company policy. Prepare meeting agendas, talking points, and follow-up actions for cybersecurity team meetings. Support the preparation of materials, including presentations, reports, and dashboards. Operational Coordination
Organize Cybersecurity leadership meetings, including logistics, note-taking, and action tracking. Maintain a master calendar of cybersecurity items including tracking deliverables across the cybersecurity program Track deliverables across Cybersecurity programs (e.g., risk assessments, compliance reviews, awareness campaigns). Assist with budget tracking, purchase requests, and vendor coordination. Support processes for team members and vendors for the cybersecurity team. Planning of events, meetings, lunch, dinner and other types of meets for the cybersecurity team. Communications & Liaison
Coordinate external engagements with regulators, partners, and vendors, ensuring timely and professional correspondence. Uphold confidentiality and discretion regarding all sensitive information, team and executive matters. Project & Process Support Help drive team efficiency through process improvements and administrative automation. Assist in tracking departmental KPIs, budget utilization, and strategic initiative progress. Maintain organized records, contracts, and reference materials related to cybersecurity. Support planning and execution of cybersecurity awareness events, briefings, and offsites. Qualifications
Required: 3–5 years of experience in administrative support Exceptional organizational, written, and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word, SharePoint). Strong attention to detail and ability to manage multiple priorities under tight deadlines. Preferred: Experience managing purchase orders, budgets, and vendor coordination in enterprise settings. Proficiency with collaboration tools such as ServiceNow, Concur, Smartsheet, or similar platforms. Core Competencies
Confidentiality & Trust: Handles sensitive information with discretion and sound judgment. Organization & Prioritization: Efficiently manages competing demands and shifting priorities. Executive Presence: Communicates effectively leaders and other business stakeholders Initiative & Problem-Solving: Anticipates needs and proactively finds solutions Team Collaboration: Works effectively across technical and non-technical teams. Our benefits package includes:
Comprehensive medical benefits Competitive pay 401(k) retirement plan …and much more! About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com. INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. #IND-TELECOM Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.
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Executive Administrative Assistant Location:
Houston, 77002 - Hybrid = 3 days onsite Duration:
Through end of year Work Requirements:
US Citizen, GC Holders or Authorized to Work in the U.S. The Administrative Assistant to the Interim Chief Information Security Officer (CISO) provides high-level administrative and operational support to the CISO and the broader Cybersecurity leadership team. This role ensures the smooth execution of daily priorities, and acts as a central coordination point between the cybersecurity team and key internal and external stakeholders. The ideal candidate is organized, discreet, proactive, and tech-savvy, with strong judgment and the ability to operate in a fast-paced, confidential environment. Key Responsibilities
Executive Support
Manage the calendar, including scheduling, prioritizing meetings, and resolving conflicts across time zones. Screen and manage communications), ensuring timely and appropriate responses. Coordinate travel, prepare itineraries, and process related expense reports in compliance with company policy. Prepare meeting agendas, talking points, and follow-up actions for cybersecurity team meetings. Support the preparation of materials, including presentations, reports, and dashboards. Operational Coordination
Organize Cybersecurity leadership meetings, including logistics, note-taking, and action tracking. Maintain a master calendar of cybersecurity items including tracking deliverables across the cybersecurity program Track deliverables across Cybersecurity programs (e.g., risk assessments, compliance reviews, awareness campaigns). Assist with budget tracking, purchase requests, and vendor coordination. Support processes for team members and vendors for the cybersecurity team. Planning of events, meetings, lunch, dinner and other types of meets for the cybersecurity team. Communications & Liaison
Coordinate external engagements with regulators, partners, and vendors, ensuring timely and professional correspondence. Uphold confidentiality and discretion regarding all sensitive information, team and executive matters. Project & Process Support Help drive team efficiency through process improvements and administrative automation. Assist in tracking departmental KPIs, budget utilization, and strategic initiative progress. Maintain organized records, contracts, and reference materials related to cybersecurity. Support planning and execution of cybersecurity awareness events, briefings, and offsites. Qualifications
Required: 3–5 years of experience in administrative support Exceptional organizational, written, and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word, SharePoint). Strong attention to detail and ability to manage multiple priorities under tight deadlines. Preferred: Experience managing purchase orders, budgets, and vendor coordination in enterprise settings. Proficiency with collaboration tools such as ServiceNow, Concur, Smartsheet, or similar platforms. Core Competencies
Confidentiality & Trust: Handles sensitive information with discretion and sound judgment. Organization & Prioritization: Efficiently manages competing demands and shifting priorities. Executive Presence: Communicates effectively leaders and other business stakeholders Initiative & Problem-Solving: Anticipates needs and proactively finds solutions Team Collaboration: Works effectively across technical and non-technical teams. Our benefits package includes:
Comprehensive medical benefits Competitive pay 401(k) retirement plan …and much more! About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com. INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. #IND-TELECOM Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.
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