Pho Prime, LLC
Address 1047 Washington Street, Weymouth, MA, 02189, US
Compensation $24.00 - $33.00/hour
Job Overview Atlantic Mechanical Contractors is seeking a dependable and detail‑oriented Accounts Receivable/Payroll Specialist to join our Finance team. This critical role supports the financial health of the company by managing customer billing, collections, and payroll processing with precision and professionalism. You’ll collaborate with multiple departments and report directly to the CFO, helping ensure every invoice is accurate and every paycheck is on time. If you're organized, customer‑service focused, and familiar with construction industry accounting practices, this could be your next great opportunity.
Who We Are Atlantic Mechanical Contractors is a trusted name in the commercial HVAC/R industry, known for quality work, reliable service, and a team‑first culture. We offer a supportive, fast‑paced environment where our employees are treated like family and given the tools to succeed. Whether in the field or the office, every team member plays a vital role in our success. Join us, and be part of a company that values people as much as performance.
Key Responsibilities
Accounts Receivable
Prepare and send service and install invoices within 48 hours of work completion
Upload invoices to customer/vendor portals; resolve access and upload issues
Produce customer statements by the 15th of each month and review for accuracy
Track and follow up on outstanding invoices, send reminders, and communicate payment terms
Maintain digital records of invoices, service agreements, and lien waivers
Generate weekly collection and invoice reports for CFO and management teams
Process credits, AIA billing, and maintain lien documentation
Monitor customer accounts and issue "No Service" lists for overdue balances
Reconcile AR subledger to general ledger and assist with month‑end close
Support audit and bonding document preparation
Payroll Support
Assist with weekly payroll preparation, including verifying time entries and supporting compliance
Help maintain accurate employee records and payroll files
Prepare payroll journal entries and support HR processes when needed
Maintain confidentiality of sensitive payroll and employee information
Support month‑end close related to payroll accounting
Qualifications
High school diploma or GED required; associate’s or bachelor’s in Accounting or Finance preferred
2+ years of experience in accounts receivable, billing, or payroll (construction or HVAC/R industry experience preferred)
Proficient in Microsoft Office (Excel, Word, Outlook) and accounting platforms (QuickBooks, Sage, or similar)
Experience with payroll systems like ADP, Paychex, or Paylocity; ADP TotalSource experience a plus
Familiarity with AIA billing, lien waivers, and job‑costing systems preferred
Strong knowledge of payroll procedures and general accounting principles
Excellent customer service, phone communication, and written correspondence skills
Able to read and interpret work orders and project billing requirements
Strong organization and time management skills; detail‑oriented with the ability to meet deadlines
Team player willing to support other administrative and accounting functions as needed
Year‑End Bonus
Flexible Part‑Time Schedule
Paid Time Off
Retirement Savings Program
Weekly Pay Cycle
Company Events and Recognition Programs
Supportive and Family‑Oriented Work Culture
Training and Career Growth Opportunities
Schedule Part‑Time
Monday–Friday (Specific hours to be determined based on mutual availability)
Work Location Onsite
Weymouth, Massachusetts – Local candidates preferred
Equal Employment Opportunity Statement We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Statement A background check will be completed as part of the onboarding process, in compliance with applicable laws.
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Compensation $24.00 - $33.00/hour
Job Overview Atlantic Mechanical Contractors is seeking a dependable and detail‑oriented Accounts Receivable/Payroll Specialist to join our Finance team. This critical role supports the financial health of the company by managing customer billing, collections, and payroll processing with precision and professionalism. You’ll collaborate with multiple departments and report directly to the CFO, helping ensure every invoice is accurate and every paycheck is on time. If you're organized, customer‑service focused, and familiar with construction industry accounting practices, this could be your next great opportunity.
Who We Are Atlantic Mechanical Contractors is a trusted name in the commercial HVAC/R industry, known for quality work, reliable service, and a team‑first culture. We offer a supportive, fast‑paced environment where our employees are treated like family and given the tools to succeed. Whether in the field or the office, every team member plays a vital role in our success. Join us, and be part of a company that values people as much as performance.
Key Responsibilities
Accounts Receivable
Prepare and send service and install invoices within 48 hours of work completion
Upload invoices to customer/vendor portals; resolve access and upload issues
Produce customer statements by the 15th of each month and review for accuracy
Track and follow up on outstanding invoices, send reminders, and communicate payment terms
Maintain digital records of invoices, service agreements, and lien waivers
Generate weekly collection and invoice reports for CFO and management teams
Process credits, AIA billing, and maintain lien documentation
Monitor customer accounts and issue "No Service" lists for overdue balances
Reconcile AR subledger to general ledger and assist with month‑end close
Support audit and bonding document preparation
Payroll Support
Assist with weekly payroll preparation, including verifying time entries and supporting compliance
Help maintain accurate employee records and payroll files
Prepare payroll journal entries and support HR processes when needed
Maintain confidentiality of sensitive payroll and employee information
Support month‑end close related to payroll accounting
Qualifications
High school diploma or GED required; associate’s or bachelor’s in Accounting or Finance preferred
2+ years of experience in accounts receivable, billing, or payroll (construction or HVAC/R industry experience preferred)
Proficient in Microsoft Office (Excel, Word, Outlook) and accounting platforms (QuickBooks, Sage, or similar)
Experience with payroll systems like ADP, Paychex, or Paylocity; ADP TotalSource experience a plus
Familiarity with AIA billing, lien waivers, and job‑costing systems preferred
Strong knowledge of payroll procedures and general accounting principles
Excellent customer service, phone communication, and written correspondence skills
Able to read and interpret work orders and project billing requirements
Strong organization and time management skills; detail‑oriented with the ability to meet deadlines
Team player willing to support other administrative and accounting functions as needed
Year‑End Bonus
Flexible Part‑Time Schedule
Paid Time Off
Retirement Savings Program
Weekly Pay Cycle
Company Events and Recognition Programs
Supportive and Family‑Oriented Work Culture
Training and Career Growth Opportunities
Schedule Part‑Time
Monday–Friday (Specific hours to be determined based on mutual availability)
Work Location Onsite
Weymouth, Massachusetts – Local candidates preferred
Equal Employment Opportunity Statement We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compliance Statement A background check will be completed as part of the onboarding process, in compliance with applicable laws.
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