Executive Assistant Job at Rise Recovery in San Antonio

Overview

We are seeking an Executive Assistant to join our team at Rise Recovery. This role is vital in providing high-level administrative support to our executive leadership team while ensuring the smooth operation of our office. The Executive Assistant will play a key role in enhancing organizational efficiency and supporting our mission to empower youth and families.

Responsibilities

• Provide executive-level administrative support to senior management.
• Manage schedules, coordinate meetings, and organize travel arrangements.
• Prepare reports, presentations, and correspondence as needed.
• Oversee office operations to ensure a productive work environment.
• Assist in project coordination and implementation of organizational initiatives.
• Maintain filing systems and ensure accurate record-keeping.
• Act as a point of contact for internal and external communications.
• Manage complex calendars, ensuring timely scheduling of internal and external meetings.
• Coordinate all travel arrangements, including transportation, lodging, and itineraries.
• Prepare agendas, take minutes, and track follow-up items from leadership meetings.
• Proactively identify and resolve scheduling conflicts or gaps in time management.
• Monitor and organize executive tasks, deadlines, and deliverables.
• Process expense reports, reimbursements, and administrative purchases.
• Maintain digital and physical filing systems aligned with organizational protocols.
• Assist in project coordination, event planning, and internal process improvement efforts.

Required

• Minimum 3–5 years of experience as an Executive Assistant or in a high-level administrative role
• Strong knowledge of Microsoft Office Suite and digital collaboration platforms (Teams, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong attention to detail, confidentiality, and discretion
• Ability to work independently, manage up, and prioritize tasks with minimal supervision.

Preferred

• Bachelor’s degree in Business, Communications, or a related field
• Experience in nonprofit or healthcare settings
• Familiarity with board support, grants administration, or compliance processes

Physical Requirements

• Must be able to meet the physical requirements to including lifting up to 12 lbs. and supporting up to 55 lbs.; bending, stooping, and getting on and off the floor without assistance.
• Ability to participate in outdoor activities with participants.
• Ability to travel to meetings and other sites.
• Able to operate standard office technology, equipment and utilize office supplies.

Working Conditions

• Standard administrative office environment.
• Regularly scheduled hours may vary during periods of workload fluctuation.
• Occasional night, weekend and holiday hours will be necessary to support additional recovery programming and/or Rise Recovery events.