24 Seven Talent is hiring: Executive Assistant in Indiana

Overview

Job Title: Executive Assistant

Location: Cupertino, CA - hybrid schedule

Duration: 12 month contract w/ potential to extend - 40 hours/weekly

Pay Rate: $44.50-$48.50/hour

Role Overview We are seeking an Executive Administrative Assistant to support Director in our client’s Human Interface Design team. This role will coordinate between multiple team leads and their respective groups and cross-functional partners. The position requires a highly organized, resourceful, adaptable team player who is creative, results-oriented, and passionate about helping teams run smoothly. Candidates should have significant experience in an executive assistant role within a dynamic high-tech environment and in assisting senior leaders in current or past positions.

Responsibilities

• Assist the Director and their teams with administrative tasks.
• Heavy calendar management, meeting prioritization, and scheduling between multiple senior leads, their teams, and cross-functional partners.
• Adjust schedules due to changes from conflicting meetings that arise at the last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings.
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items.
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team-building events, business off-sites, and Town Hall meetings.
• Occasional increased durations of walking and standing, and lifting and carrying of items up to 25 pounds.
• Liaise with local site teams and corporate meetings and events teams as needed.
• Answer correspondence and redirect as needed to appropriate team members.
• Assist with communicating team updates.

Qualifications

• 5+ years of experience supporting Director-level or higher.
• Experience working with / understanding the needs of creative organizations.
• Experience collaborating with distributed teams — primarily across Cupertino, Culver City, and New York – as well as stakeholders across EMEA and APAC time zones.
• Experience planning, coordinating, and communicating team meetings and events, in person and virtually with distributed teams.
• Comfortable operating as part of a greater team of administrative assistants that support one another.
• Superior organization skills – has an organized approach to time management, and is adaptable to inevitable changes.
• Work effectively with minimal guidance and supervision, and can independently problem-solve.
• Adept and professional in communication with cross-functional stakeholders and senior management.
• Consistently adapts/improves their processes to get things done more effectively.
• Discretion in handling confidential materials and issues.
• Experience with virtual collaboration tools (Quip, Slack, Webex).
• Bachelor’s degree or equivalent experience.