C-SUITE ASSISTANTS
Executive/Personal Assistant to CEO (Local Remote, Portland, OR)
C-SUITE ASSISTANTS, Oregon, Illinois, United States, 61061
Executive/Personal Assistant to CEO (Local Remote, Portland, OR)
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This range is provided by C-SUITE ASSISTANTS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $115,000.00/yr - $135,000.00/yr
A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive/Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities.
This is not a traditional administrative role — you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50/50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate.
Executive & Personal Support
Manage and optimize complex calendars, travel, and daily priorities
Act as a proactive gatekeeper to protect the CEO's time and focus
Coordinate personal and professional travel, appointments, reservations, and logistics
Monitor email flow, draft correspondence, and ensure follow-through on key tasks
Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors)
Handle sensitive documents and confidential personal/business matters
Create meeting notes, summaries, task trackers, and preparation briefings
Project & Administrative Coordination
Track action items and deadlines across teams and stakeholders
Provide business administration support including expenses and vendor coordination
Assist with special projects and personal logistics (finance/tax document coordination, renewals)
Maintain systems and processes for task management and accountability
Communication & Relationship Management
Serve as a point of contact for internal and external stakeholders
Prepare agendas, briefing materials, and follow-up documentation
Coordinate with internal leadership on access, systems, and onboarding tasks
Communicate professionally with personal contacts and service providers
About You
5–7+ years supporting C-level leaders, founders, or entrepreneurs
Highly trustworthy with impeccable discretion and professionalism
Extremely organized, resourceful, and able to manage multiple priorities
Proactive; anticipates needs and solves problems independently
Strong written and verbal communication skills
Tech-savvy with proficiency in Google Workspace, communication and project management tools
Calm under pressure, confident, polished, and emotionally mature
Comfortable supporting both business and personal life logistics
Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.
Hours: Full time, standard business hours with flexibility to address time-sensitive matters.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative and General Business
Industries Wellness and Fitness Services
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This range is provided by C-SUITE ASSISTANTS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $115,000.00/yr - $135,000.00/yr
A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive/Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities.
This is not a traditional administrative role — you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50/50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate.
Executive & Personal Support
Manage and optimize complex calendars, travel, and daily priorities
Act as a proactive gatekeeper to protect the CEO's time and focus
Coordinate personal and professional travel, appointments, reservations, and logistics
Monitor email flow, draft correspondence, and ensure follow-through on key tasks
Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors)
Handle sensitive documents and confidential personal/business matters
Create meeting notes, summaries, task trackers, and preparation briefings
Project & Administrative Coordination
Track action items and deadlines across teams and stakeholders
Provide business administration support including expenses and vendor coordination
Assist with special projects and personal logistics (finance/tax document coordination, renewals)
Maintain systems and processes for task management and accountability
Communication & Relationship Management
Serve as a point of contact for internal and external stakeholders
Prepare agendas, briefing materials, and follow-up documentation
Coordinate with internal leadership on access, systems, and onboarding tasks
Communicate professionally with personal contacts and service providers
About You
5–7+ years supporting C-level leaders, founders, or entrepreneurs
Highly trustworthy with impeccable discretion and professionalism
Extremely organized, resourceful, and able to manage multiple priorities
Proactive; anticipates needs and solves problems independently
Strong written and verbal communication skills
Tech-savvy with proficiency in Google Workspace, communication and project management tools
Calm under pressure, confident, polished, and emotionally mature
Comfortable supporting both business and personal life logistics
Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.
Hours: Full time, standard business hours with flexibility to address time-sensitive matters.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative and General Business
Industries Wellness and Fitness Services
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