Belcan
Job Title: Coordinator - Facilities Services
Location: Dallas, TX zip 75234.
Duration: 6 months. Start date: Immediate. Pay Rate: $20 - $25/hr.
General Function Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory management, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.
Major Duties and Responsibilities
Priority focus for responsibility
Receive package and sort by department
Receive mail, open and determine recipient if not defined
Vendor manager mail tracking software
Post office runs if needed
Campus Print: Check printers for paper stock or submit order to Facility Manager for placement
First point of contact to address Tier 1 Printer Issues
Submit service calls for Tier 2 and coordinate with vendor Campus Services
Check supplies for office supplies, paper, toner, etc or submit order to Facility Manager for placement
Help coordinate large conference room schedules
Work with Fitness Center personnel Campus Food
Check coffee stations for coffee supplies or submit order to Facility Manager for placement
Monitor micromarkets for stock or report issues to Facility Manager
First point of contact to address Tier 1 Dining Issues or report issues to Facility Manager
Print Device & Mail/Shipping & Receiving Services Print Device
Deliver paper for office equipment such as printers, copiers and fax machines
First responder for a print device issue then contact tech services if additional support is needed
Ensure proper maintenance and usage of all equipment and supplies
Mail/Shipping & Receiving
Process all outgoing pre-stamped personal USPS
Process all outgoing FedEx packages (Business use only)
Verify, sign and record all incoming/outgoing accountable mail i.e., FedEx, DHL, UPS, express, registered, certified, insured and custom-designed mail
Deliver incoming FedEx, DHL, UPS, Staples packages
Sort and deliver all incoming U.S. Postal Service mail
Deliver and obtain signature for all accountabe mail pieces
Handle rush pick-up/delivery requests for internal and outgoing correspondence (Business use only)
Maintain and provide specialized mailing forms i.e. express, registered, certified and insured
Daily interaction with other vendors to ensure that procedures and work standards relating to mail center operations are maintained (ex. FedEx, DHL, USPS, UPS, couriers, Neopost, Staples, Iron Mountain)
Provide vendors with updated address to improve accuracy of incoming mailings
Conference Center Support
Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference and VTC)
Ensure proper maintenance and usage of all equipment and supplies
Prepares coffee and set out snacks as requested
Equal Opportunity Statement Belcan is an equal‑opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.
Seniority Level Entry Level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at Belcan by 2×.
Get notified about new Facilities Coordinator jobs in Dallas, TX.
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Location: Dallas, TX zip 75234.
Duration: 6 months. Start date: Immediate. Pay Rate: $20 - $25/hr.
General Function Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory management, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.
Major Duties and Responsibilities
Priority focus for responsibility
Receive package and sort by department
Receive mail, open and determine recipient if not defined
Vendor manager mail tracking software
Post office runs if needed
Campus Print: Check printers for paper stock or submit order to Facility Manager for placement
First point of contact to address Tier 1 Printer Issues
Submit service calls for Tier 2 and coordinate with vendor Campus Services
Check supplies for office supplies, paper, toner, etc or submit order to Facility Manager for placement
Help coordinate large conference room schedules
Work with Fitness Center personnel Campus Food
Check coffee stations for coffee supplies or submit order to Facility Manager for placement
Monitor micromarkets for stock or report issues to Facility Manager
First point of contact to address Tier 1 Dining Issues or report issues to Facility Manager
Print Device & Mail/Shipping & Receiving Services Print Device
Deliver paper for office equipment such as printers, copiers and fax machines
First responder for a print device issue then contact tech services if additional support is needed
Ensure proper maintenance and usage of all equipment and supplies
Mail/Shipping & Receiving
Process all outgoing pre-stamped personal USPS
Process all outgoing FedEx packages (Business use only)
Verify, sign and record all incoming/outgoing accountable mail i.e., FedEx, DHL, UPS, express, registered, certified, insured and custom-designed mail
Deliver incoming FedEx, DHL, UPS, Staples packages
Sort and deliver all incoming U.S. Postal Service mail
Deliver and obtain signature for all accountabe mail pieces
Handle rush pick-up/delivery requests for internal and outgoing correspondence (Business use only)
Maintain and provide specialized mailing forms i.e. express, registered, certified and insured
Daily interaction with other vendors to ensure that procedures and work standards relating to mail center operations are maintained (ex. FedEx, DHL, USPS, UPS, couriers, Neopost, Staples, Iron Mountain)
Provide vendors with updated address to improve accuracy of incoming mailings
Conference Center Support
Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference and VTC)
Ensure proper maintenance and usage of all equipment and supplies
Prepares coffee and set out snacks as requested
Equal Opportunity Statement Belcan is an equal‑opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.
Seniority Level Entry Level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at Belcan by 2×.
Get notified about new Facilities Coordinator jobs in Dallas, TX.
#J-18808-Ljbffr