County of Riverside
Legal Support Assistant I/II Mid-County
County of Riverside, California, Missouri, United States, 65018
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Legal Support Assistant I/II Mid-County
role at
County of Riverside
About the Position The Riverside County District Attorney’s Office is accepting applicants for
Legal Support Assistant I/II
to support the General Clerical Division for Mid-County (Banning). Incumbents will be responsible for providing clerical support to attorneys, management, or County staff within the District Attorney Office.
The Legal Support Assistant I is the entry-level classification in the Legal Support Assistant series. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II.
The Legal Support Assistant I is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents.
Depending on assignment, incumbents may be expected to be promoted to the journey-level Legal Support Assistant II classification after acquiring the necessary experience and training and demonstrating satisfactory job performance.
Seeking candidates that have legal clerical experience in a legal environment or with a law enforcement agency.
Examples of Essential Duties
Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.
Maintain files of correspondence and legal documents including a cross‑reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.
Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.
Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.
Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.
Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.
Minimum Qualifications Legal Support Assistant I Education:
Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.
Experience:
One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)
Legal Support Assistant II Education:
Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.
Experience:
Option I
Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment (e.g. law office, District Attorney's Office, Court Services, or Public Defenders Office). If applicable, this experience must be reflected in your resume/application.
Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non‑specialized clerical experience.
Option II
One year as a Legal Support Assistant I with the County of Riverside. If applicable, this experience must be included in your resume/application.
Knowledge of:
Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal record‑keeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology.
Ability to:
Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.
Supplemental Information
For more information regarding the position, please contact the recruiter Andrea Evans at 951‑955‑3572 or via email at aevans@rivco.org.
Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member‑4 Form DD‑214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C‑3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1‑B visas, and will not provide sponsorship for any employment‑based visas.
Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non‑job‑related factors.
Pre‑Employment All employment offers are contingent upon successful completion of pre‑employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre‑employment physical examination and background check may be required.
Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving “At Will,” are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the post classification or post posting will not be considered.
For additional instructions on the application process, examinations, Veteran’s preference, pre‑employment accommodation or other employment questions, please refer to our website, www.rc‑hr.com.
Contact Click the
Apply
link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran’s preference, pre‑employment accommodation or other employment questions, please refer to our website, www.rc‑hr.com.
#J-18808-Ljbffr
Legal Support Assistant I/II Mid-County
role at
County of Riverside
About the Position The Riverside County District Attorney’s Office is accepting applicants for
Legal Support Assistant I/II
to support the General Clerical Division for Mid-County (Banning). Incumbents will be responsible for providing clerical support to attorneys, management, or County staff within the District Attorney Office.
The Legal Support Assistant I is the entry-level classification in the Legal Support Assistant series. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II.
The Legal Support Assistant I is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents.
Depending on assignment, incumbents may be expected to be promoted to the journey-level Legal Support Assistant II classification after acquiring the necessary experience and training and demonstrating satisfactory job performance.
Seeking candidates that have legal clerical experience in a legal environment or with a law enforcement agency.
Examples of Essential Duties
Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.
Maintain files of correspondence and legal documents including a cross‑reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.
Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.
Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.
Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.
Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.
Minimum Qualifications Legal Support Assistant I Education:
Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.
Experience:
One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)
Legal Support Assistant II Education:
Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.
Experience:
Option I
Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment (e.g. law office, District Attorney's Office, Court Services, or Public Defenders Office). If applicable, this experience must be reflected in your resume/application.
Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non‑specialized clerical experience.
Option II
One year as a Legal Support Assistant I with the County of Riverside. If applicable, this experience must be included in your resume/application.
Knowledge of:
Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal record‑keeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology.
Ability to:
Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.
Supplemental Information
For more information regarding the position, please contact the recruiter Andrea Evans at 951‑955‑3572 or via email at aevans@rivco.org.
Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member‑4 Form DD‑214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C‑3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1‑B visas, and will not provide sponsorship for any employment‑based visas.
Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non‑job‑related factors.
Pre‑Employment All employment offers are contingent upon successful completion of pre‑employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre‑employment physical examination and background check may be required.
Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving “At Will,” are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the post classification or post posting will not be considered.
For additional instructions on the application process, examinations, Veteran’s preference, pre‑employment accommodation or other employment questions, please refer to our website, www.rc‑hr.com.
Contact Click the
Apply
link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran’s preference, pre‑employment accommodation or other employment questions, please refer to our website, www.rc‑hr.com.
#J-18808-Ljbffr