Abacus!
Payroll/Accounting Administrator
Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big‑four expertise to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid‑market firms with PE‑backed capital, strategic technology partnerships, and innovative workforce solutions—including national recruiting and offshore support—while preserving a personal, local touch.
Objective The Part‑Time Payroll/Accounting Administrator supports accurate and timely payroll processing and assists with basic accounting functions. This role ensures payroll compliance, maintains organized records, and provides follow‑up on accounts payable (A/P) and accounts receivable (A/R) to support the Accounting Department.
Description This position will work approximately 20 hours per week, with a flexible schedule. The Payroll/Accounting Administrator will process bi‑weekly payroll, file payroll reports, and maintain employee records. Additionally, this position will assist with general accounting tasks including tracking A/P and A/R transactions, following up on outstanding balances, and supporting accurate financial documentation.
Essential Functions
Process bi‑weekly payroll accurately and on schedule.
Maintain payroll records and ensure compliance with state and federal regulations.
Prepare and file required payroll reports and tax forms.
Verify employee time records and benefits deductions.
Assist with accounts payable, including invoice entry, payment processing, and vendor communication.
Support accounts receivable by tracking incoming payments and communicating with clients regarding outstanding balances.
Reconcile payroll and accounting records as needed.
Assist with month‑end and year‑end accounting processes and filings.
Maintain confidentiality of financial and employee data.
Provide general administrative support to the Internal Accounting department as needed.
Competencies
Attention to detail and accuracy.
Time management and ability to meet deadlines.
Strong organizational skills.
Excellent communication and follow‑up.
Knowledge of payroll systems and accounting software.
Confidentiality and discretion with sensitive information.
Initiative and dependability in completing assigned tasks.
Supervisory Responsibility This position has no supervisory responsibilities. The Payroll/Accounting Administrator reports directly to the Accounting Manager.
Position Expectations & Work Environment This is a part‑time, non‑exempt position averaging 20 hours per week. Hybrid work is a possibility after completing required job training. Employees work during regular business hours with some flexibility to adjust schedule as needed.
Location & Travel Based in Springfield, MO, but also serve employees in all Abacus! physical locations and those working remotely.
Required Education & Experience
Associate degree in Accounting, Business Administration, or a related field (or equivalent experience).
2+ years of experience in payroll processing and/or accounting support preferred.
Familiarity with accounting software (QuickBooks, Sage, or similar) and payroll systems (e.g., ADP, Paychex).
Proficient in Microsoft Excel and Outlook.
Certifications
Certified Payroll Processor (CPP) a plus.
Physical Demands The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Abacus! is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.
Seniority Level Entry level
Employment Type Full‑time
Job Function Human Resources
Industries Accounting
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Objective The Part‑Time Payroll/Accounting Administrator supports accurate and timely payroll processing and assists with basic accounting functions. This role ensures payroll compliance, maintains organized records, and provides follow‑up on accounts payable (A/P) and accounts receivable (A/R) to support the Accounting Department.
Description This position will work approximately 20 hours per week, with a flexible schedule. The Payroll/Accounting Administrator will process bi‑weekly payroll, file payroll reports, and maintain employee records. Additionally, this position will assist with general accounting tasks including tracking A/P and A/R transactions, following up on outstanding balances, and supporting accurate financial documentation.
Essential Functions
Process bi‑weekly payroll accurately and on schedule.
Maintain payroll records and ensure compliance with state and federal regulations.
Prepare and file required payroll reports and tax forms.
Verify employee time records and benefits deductions.
Assist with accounts payable, including invoice entry, payment processing, and vendor communication.
Support accounts receivable by tracking incoming payments and communicating with clients regarding outstanding balances.
Reconcile payroll and accounting records as needed.
Assist with month‑end and year‑end accounting processes and filings.
Maintain confidentiality of financial and employee data.
Provide general administrative support to the Internal Accounting department as needed.
Competencies
Attention to detail and accuracy.
Time management and ability to meet deadlines.
Strong organizational skills.
Excellent communication and follow‑up.
Knowledge of payroll systems and accounting software.
Confidentiality and discretion with sensitive information.
Initiative and dependability in completing assigned tasks.
Supervisory Responsibility This position has no supervisory responsibilities. The Payroll/Accounting Administrator reports directly to the Accounting Manager.
Position Expectations & Work Environment This is a part‑time, non‑exempt position averaging 20 hours per week. Hybrid work is a possibility after completing required job training. Employees work during regular business hours with some flexibility to adjust schedule as needed.
Location & Travel Based in Springfield, MO, but also serve employees in all Abacus! physical locations and those working remotely.
Required Education & Experience
Associate degree in Accounting, Business Administration, or a related field (or equivalent experience).
2+ years of experience in payroll processing and/or accounting support preferred.
Familiarity with accounting software (QuickBooks, Sage, or similar) and payroll systems (e.g., ADP, Paychex).
Proficient in Microsoft Excel and Outlook.
Certifications
Certified Payroll Processor (CPP) a plus.
Physical Demands The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Abacus! is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.
Seniority Level Entry level
Employment Type Full‑time
Job Function Human Resources
Industries Accounting
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