Executive Assistant Job at HotFoot Recruiters in Phoenix

Executive Assistant (Mandarin-Speaking)

Location: North Phoenix, AZ (Onsite)

Type: Full-Time | Direct Hire

Pay: DOE

Start Date: ASAP

HotFoot Recruiters is seeking a proactive and highly organized Executive Assistant to support a visionary executive leading advanced technology and engineering initiatives. This position goes beyond traditional administrative tasks. Ideal for someone who thrives in a dynamic environment, values discretion, and can turn abstract ideas into actionable plans.

Responsibilities

• Manage the executive’s calendar with precision—acting as a "calendar gatekeeper" to protect time and reduce unnecessary interruptions.
• Coordinate complex travel arrangements, internal meetings, and email communications on behalf of the executive.
• Assist in communicating directives, priorities, and updates to internal teams—ensuring clarity and alignment across departments.
• Listen to executive concepts, translate them into research projects, and deliver summary reports or recommendations.
• Provide administrative oversight and light support to project management teams and internal initiatives.
• Anticipate needs, handle sensitive information confidentially, and proactively solve issues before they escalte.
• Maintain a high level of professionalism, emotional intelligence, and strategic thinking in all interactions.

Qualifications

• Fluent in Mandarin and English, with strong cross‑cultural communication abilities.
• Strategic, thoughtful, and solution‑oriented, someone who is a problem solver.
• 5+ years experience supporting C‑suite or executive‑level leaders in fast‑paced or technical industries such as constructions or advanced manufacturing.
• Exceptionally organized with strong follow‑through, prioritization, and planning skills.
• Comfortable handling a blend of administrative tasks and strategic responsibilities.
• Ability to multitask, meet deadlines, and adapt to changing priorities with minimal supervision.
• Professional and poised under pressure—able to balance diplomacy with directness.
• Prior experience working in business operations, tech, or engineering environments.
• Comfortable managing confidential or sensitive company information.
• Growth mindset with interest in long‑term leadership or management pathways.
• Need to be open to international travels with the executive team.

Seniority Level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Staffing and Recruiting

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